Sharon Standing Building Committee

November 30, 2004

Minutes

 

 

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Rich Slater, Colleen Tuck, Greg Waugh, Joel Wolk,

 

Members Absent: Richard Goldstein

 

The meeting opened at 6:30pm at the Recreation Department Trailer. 

 

Meeting Minutes:  November 9, 2004 - as written (Gilligan/Belton - Slater abstains 7-0-1)

 

 

Future Meetings:  The members of the Committee discussed the future meeting scheduled and decided to cancel the meeting of December 7th.  The next scheduled meeting is December 14th. 

 

Senior Center Article - contract amendment - The committee reviewed the draft proposal from Town Counsel and made modifications to change the amendment to include just the proposal for completion of the schematic design and prepare a complete estimate for construction.

 

Community Center Status - the administrative assistant gave a report to the committee on the status of the community center project.  The Designer Selection Committee met last night and a draft Request for Proposal (RFP) for a feasibility study.  It was reported that the Town had received notice that there is not a conservation restriction according to the Commonwealth of MA Division of Conservation.  With this restriction lifted the building could accommodate an addition for the Senior Center.

 

Middle School Project:  Chairman Wolk gave an overview of the meeting that took place at the office of Kaestle Boos to discuss the update of the HVAC system.  There was discussion that this is a difficult project and scheduling needs to be reviewed.  This item will need to be placed on the Town Meeting for funding.  These funds will not be available until July 1, 2005.  Mr. Wertz stated that this project is able to be completed even if it has difficult phasing.  It might be better if this project is bid to HVAC contractors rather than under a General Contractors bid. The heating system is in poor shape and every day that it is delayed is putting the school as risk for a heating system failure that will result in the loss of the school for educational purposes.  The committee discussed the monies that are left in the design appropriation for the three schools.  Town Counsel will be asked if these funds can be used to issue a contract amendment to KBA for additional design services.  The HVAC system was to be updated if the school project went forward.  The school department is also indenting to replace the roof. 

 

Job Description –The members of the committee reviewed the job description for Project Manager.

MOTION:        To support this job description 7-3 Waugh/Gilligan (Tuck, Croteau, Gladstone - opposed. 

 

East Elementary School - Mr. Carl Pearson gave an overview of the limited progress that has taken place at the East Elementary School.  Some of the interior doors have been replaced with the wrong doors.  The metal roof at the main entry has been installed.  The majority of the work over the gym has been completed.  Two of the dormers still have the barriers on this and this is impacting the start-up of the heat system in the roof.  The gym roof has not leaked, however, many other areas of the school leaked.  There are many items of the school are not completed.  SHR is in receipt of the requisition and will be sent back rejected because the general contractor has billed out for 100% of the contract.  The project is not complete.  There was discussion regarding the completion of the elevator and the need to have this system operational.  The school department has received an official complaint from a parent regarding the lack of an elevator to provide access to the second floor.  The heating system is being completed and the control system appears to be working. 

 

Change Order Review:  There was a meeting between DFP, SHR, and Heery to review many open items on the project.  The issues for Griffin Electric were resolved. Vice Chairman Benjamin asked if DFP will be withdrawing all items that are pertaining to electrical items.   An additional meeting has been requested to respond to all the additional items that were submitted after the initial meeting to review change orders.  The committee asked when they will receive change order # 6.  Mr. Pearson stated that Change Order # 6 is in draft form and will be presented at the December 14th meeting. 

 

The committee was presented with CCD # 90 and #91 -

MOTION:        To approve CCD #90 - CHARMS - Fire Wall - in the amount of $3,000.00 and authorize the chairman to sign the document. (Gilligan/Croteau - unanimous)

MOTION:        To approve CCD # 91 for the A vestibule.  (Gilligan/Croteau - unanimous)

 

The members of the committee discussed the open meeting law.

 

The members of the committee were polled to go into executive session to discuss claims and pending litigation on the school construction project. The following members voted in the affirmative: Dave Belton, Deborah Benjamin, Fred Clay, Bill Croteau, Donald Gilligan, Gordon Gladstone, Rich Slater, Colleen Tuck, Greg Waugh, Joel Wolk.   The Committee invited Mr. Carl Pearson and Attorney Costello to attend this session. 

 

 

The meeting adjourned at 9:45pm

 

Respectfully submitted,

 

 

Maureen R. Doherty - Recording Secretary

 

 

____________________________                __________________________

Signature of Chair                                                       Date of Acceptance