Sharon Standing Building Committee
January 4, 2005
Minutes
Members Present: Dave Belton, Deborah Benjamin, Fred Clay, Donald Gilligan, Joel Wolk, Colleen Tuck, Greg Waugh, Rich Slater, Bill Croteau* arrived at 8:20pm
Members Absent: Gordon Gladstone, Richard Goldstein, Bill Croteau
Guests Present: Carl Pearson, Ken Wertz, Judy Freedburg, Ron Laprise
The meeting opened at 6:30 at the Sharon Community Center.
Administrative Matters
East Invoices and Purchases
· To authorize the Chairman to sign PO # 46 & 47 (Belton/ Clay - unanimous)
· Invoices: for FF & E: (Belton/Gilligan - unanimous)
· Invoices: for Administrative (Belton/Gilligan - unanimous)
· Invoices: Legal Invoices ( Belton/Clay - unanimous)
· Invoices: Heery Invoice ( Belton/Gilligan - unanimous)
Punch List Status:
Mr. Carl Pearson spent many hours with representatives from DFP reviewing the punch list. A revised punch list will be issued to the Contractor and the committee on Monday. There are existing issues that need to be completed such as balancing issues with the HVAC system and roof top unit. The school was evacuated several times due to a gas leak with the roof top unit above the cafeteria unit. This item has not been balanced or commissioned. The repair of this work will be scheduled during a time when the school is not in use. There is a gas odor when the unit is repaired. The Chairman asked that GGD be notified and evaluate this repair and unit. There has been some slight progress on the roof with the delivery of the roofing materials. The SSBC will send out a formal notice of this problem to the architect, general contractor and all other involved parties listing a history of the problems with this unit. The floor on the stage in the cafeteria has not been completed. Mr. Ken Wertz stated that the roofing contractor has requested to make repairs to the main entrance during occupied hours, which would close the main egress exit for the school. Change Order # 6 will be sent to the contractor this week for execution.
Abutter Concerns:
Light and Fence - Member Tuck gave an overview of some issues concerns with the abutters.
Executive Session:
The members of the committee were polled to go into executive session for the purposes of discussing the result of mediation on the Cottage Street School project and potential mediation of the East Elementary School. The committee will come out of executive session to continue with the meeting. The following members were polled individually and voted in the affirmative to go into executive session at 7:25pm: Dave Belton, Deborah Benjamin, Fred Clay, Donald Gilligan, Joel Wolk, Colleen Tuck, Greg Waugh, Rich Slater. Attorney Costello was asked to attend the meeting.
At 9:25pm the committee returned to open session.
Committee Elections:
Chairman Wolk read the section of the Committee by-laws which explains the procedures for election of officers. Chairman Wolk read a letter that send by Member Gladstone stating that he would be willing to serve as Chairman of the SSBC.
Nominations: Fred Clay nominates Gordon Gladstone
Colleen Tuck - nominates Bill Croteau
(Bill Croteau declined due to professional and personal obligations)
Gordon Gladstone elected unanimously
Colleen Tuck nominates Deb Benjamin as Vice Chairman
Deb Benjamin is elected unanimously.
Deb Benjamin will continue the meeting as acting Chair as Gordon Gladstone is not in attendance.
East Elementary School Subcommittee Appointments - (Change Order Review) The committee established a subcommittee for the purposes of reviewing change orders on the East Elementary School Project. This committee will hold meetings each Wednesday morning beginning, January 12, 2004. The meeting will begin at 7:00am and conclude at 9:00am and will be held in the Community Center Trailer of the Recreation Department. These meeting will be held in accordance with the open meeting law and meeting minutes will be recorded. There was discussion among the members and the following individuals were selected to serve on the subcommittee: Joel Wolk, Fred Clay, Bill Croteau as regular members; Deb Benjamin and Don Gilligan will serve as alternates. Ken Wertz Director of Maintenance and Operations will represent the school department and Carl Pearson will represent the architect’s office.
Middle School:
Invoices: Middle School (Gilligan/Gladstone – unanimous)
The members discussed the close-out of the abatement contract with Capital Carpet and Kaestle Boos Architects at the Middle School.
The committee reviewed a letter that was issued by Town Counsel approving the use of the system wide design appropriation to cover the expenses of the additional design services for the mechanical and roof replacement portion of the Phase O. Mr. Wertz informed the committee that there is a walk through scheduled for January 15th with the School Department and the Capital Outlay Committee.
Community Center Update: The administrative assistant gave an overview of the progress of the Community Center Project. The responses to the Request for Proposals for the Feasibility Study are due in today. There was a walk through on 12/21/04 with approximately 9 firms participating.
Senior Center Update: The contract has been executed by Courtstreet Architects to complete schematic designs and provide a construction estimate for the free standing unit to be located at the Deborah Sampson site.
Cottage Street Invoices:
Legal Fees (Gilligan/ Belton - unanimous)
Reproduction Costs (Gilligan/Belton – unanimous)
Motion to adjourn: (Belton/Gilligan) The meeting adjourned at 10:05pm.
Respectfully submitted,
Maureen R. Doherty - Recording Secretary
____________________________ __________________________
Signature of Chair Date of Acceptance