Sharon Standing Building Committee

January 18, 2005

Minutes

Members Present:  Dave Belton, Deborah Benjamin, Fred Clay, Donald Gilligan, Gordon Gladstone, Richard Slater, Joel Wolk, Bill Croteau* arrived at 8:20

Members Absent: Richard Goldstein, Colleen Tuck, Greg Waugh

Guests Present:  Ken Wertz, Carl Pearson, Michael McKeon,

The meeting opened at 6:30PM at the Community Center Trailer.

6:30 PM Administrative Matters
Review and approve prior meeting minutes

MOTION:       To approve the minutes of 11/30/04 as written. - Wolk/ Gilligan - unanimous

MOTION:       To approve the minutes of 12/14/05 - as amended - Wolk/Gilligan 4-0-2 Belton/Slater abstains

MOTION:       To approve the minutes of 1/4/05 - (as amended) Wolk/Slater 5-0-1 Gladstone - abstains)

The committee received a copy of the 1/12/05 - Subcommittee meeting minutes.

Future meeting dates:

An updated schedule was distributed to the committee members.
Senior Center Redesign Status:

Chairman Gladstone stated for the record that he helps with the Council on Aging.  The members of the SSBC did not feel that there was a conflict with his association with this group.  There is presently a contract with Courtstreet Architects to continue the schematic design on a free standing senior center. 

MOTION:        Move to authorize the delay of full construction estimate for the Senior Center. (Wolk/Slater - unanimous)

Sharon Middle School Status - HVAC and Roof Replacement Project (KBA):

The committee discussed the cost proposal Kaestle Boos for architectural and construction management services for the Middle School HVAC Project.  Mr. McKeon gave an overview of the scope of work that would take place in the project.   The members of the committee asked that KBA attach the scope of work and estimate (OPC - Opinion of Probable Costs) for the costs of this construction project.  This project involves the complete replacement of the HVAC system.  The proposal gives a lump sum estimate of $130,000 for design services, bidding and construction administration services will be billed on an hourly basis in accordance with the present contract allowances for an amount of $70,000 and HAZMAT monitoring and testing costs of $16,000.  The committee suggested that this be referred to Town Counsel to prepare an amendment to provide these services. 

MOTION:       Move to accept the proposal from Kaestle Boos Associates for $130,000 for project after the receipt of additional back-up information to support this request. (Wolk/ Belton - unanimous)

The committee reviewed an email from Bonne Desousa - KBA asking if a professional estimate would be needed.  It was the opinion of the committee that a professional estimate should be included in the lump sum project.  Mr. McKeon stated that his lump sum would include one professional cost estimate. 

Community Center Status

Proposals have been received for the Feasibility Study for the Community

Center.  Interviews will be conducted on January 19, 2005.

Invoices: 

Cottage Street School

Joel Wolk $78.00 (Slater/ Clay - 5-0-1 -Wolk abstains)

Merrick Louison & Costello $7,284.25 (Slater/Clay - unanimous)

Middle School Abatement

Kaestle Boos Associates - $375.00 ( Wolk/Belton - unanimous)

East Elementary School

Heery International  - $3200.00 - (Belton/Wolk - unanimous)

American Arbitration Association $325.00 (Belton/Wolk - unanimous)

Merrick Louison & Costello $1968.75 (Belton/Wolk - unanimous)

School Health (PO #E-ffe-17-04 -complete) $396.46 (Belton/Wolk unanimous)

School Specialty (PO # E-FFE-41-04 - complete) $ 693.64 (Belton/Wolk unanimous)

7:00 PM East Elementary School project -

Mr. Pearson gave an overview of the project and the balancing report.  GGD has to review the final document and issue their comments.  Once GGD has reviewed this document it will be forwarded to Heery so that they may contact Shooshanian to complete their commissioning contract.  There are several heat issues in classrooms with "misbehaving" control valves.  Principal Freedberg has issued a memo listing the classrooms with the heat issues.    There has been some minor leaking in the gymnasium area.  The cafeteria area had experienced several looks leaks.  Chairman Gladstone asked about the areas of the ice and roof barrier being exposed in Areas A & B.  The roof representative will be called on site to issue a letter accepting this ice and snow barrier that has been exposed to ultra-violet light.  The ice and water barrier on the dormers on the gym roof has been exposed for over 120 during the previous summer. 

Punchlist status report (SHR) - monitoring GC work on site: Mr. Pearson gave an overview of the punch list and stated that it was sent out to the general contractor on 1/17/04. A hard copy will be sent to the committee.

Roof Repairs
Change Order status - Change Order # 6 has been submitted to the general contractor for his review and execution.  This document was modified by the general contractor.  The committee asked SHR to remove Items # 1, 5, 9 and 18 from Change Order 6 and re-issue with the agreed upon numbers.  The administrative assistant will consult with Construction Counsel regarding the incorporation of a "blanket statement to 'reserve and preserve' their rights that was added to the change order.  Mr. Pearson informed the committee that the stage area was still not completed.  Chairman Gladstone asked about the quality of the finish work in the areas of the glazed block in the corridors.  SHR informed the committee that the general contractor issued Requisitions #29 and #30 - were rejected by the architect because the contract and retainage were billed out completely.  There was discussion regarding the liquidated damages and owner's claims that exceeded the contract balance.  

Change Order Review Subcommittee Report -

Joel Wolk gave an overview of the progress of the subcommittee. The Committee went through 14 PCO items minutes will be distributed to the all parties present. 

Other issues - The committee discussed the DCAM evaluation - This will be sent out to DCAM during this week. 

* Member Croteau arrived at 8:20pm

8:20  PM Executive Session –to discuss potential litigation for the East Elementary School.  The following members were polled to go into executive session and voted in the affirmative.  Dave Belton, Deborah Benjamin, Fred Clay,  Donald Gilligan, Gordon Gladstone, Richard Slater, Joel Wolk, Bill Croteau.  The committee will come out of executive session to finish remaining agenda items and to adjourn.

East Elementary School Invoice:

MOTION:       To approve the outstanding items that have been not paid on the Strekalovsky Hoit Raymond invoices 29,30,32,33 & 35 amounting to: $ 20,344.17. (Wolk/Belton – unanimous)

The meeting adjourned at 9:45pm

Respectfully submitted,

Maureen R. Doherty - Recording Secretary

____________________________                     __________________________

Signature of Chair                                                     Date of Acceptance