Sharon Standing Building Committee
Minutes
February 15, 2005
Members Present: Rich Slater, Fred Clay, Colleen Tuck, Dave Belton, Gordon Gladstone, Deb Benjamin, Don Gilligan, Greg Waugh, Joel Wolk
Members Absent: Richard Goldstein, Bill Croteau
6:45pm - Executive Session - For the purpose of discussing pending litigation and claims with the East Elementary School. The committee will return to open session to continue with the remainder of the meeting. Attorney Pat Costello was in attendance at the meeting. The following members were polled and voted in the affirmative to go into executive session: Rich Slater, Fred Clay, Colleen Tuck, Dave Belton, Gordon Gladstone, Deb Benjamin, Don Gilligan, Greg Waugh, Joel Wolk.
The committee returned to open session at 8:30pm.
Administrative Matters
Review and approve prior meeting minutes:
MOTION: To approve the meeting minutes of 2-1-05 as written (Gilligan/ Belton – Tuck/Slater abstain 8-0-2)
Future meeting dates: The committee discussed the need to add a meeting on March 8th. This will be tabled until the March 1st meeting.
Review Invoices:
MOTION: To approve DF Pray Requisitions # 29 and #30 pending approval of Construction Counsel to review rights of retainage in respect to the Town's claims. (Belton/Clay - unanimous)
Senior Center Redesign Status - Courtstreet Architects – This item was rescheduled until the March 1, 2005 meeting.
Community Center Status – The feasibility study is progressing on the Community Center Project. The architectural firm of BH +A has been retained to complete this project.
Sharon Middle School Status
HVAC and Roof Replacement Project -The Request for Qualifications (RFQ) has been finalized and will be available on 2-16-05. The project has been posted on the COMM-PASS system. There was discussion regarding phasing. A phasing plan that gives instruction cannot be issued - only a general phasing plan stating which areas are available can be issued. Asbestos Containing Material (ACM) is contained under each of the 32 unit ventilators. This abatement work cannot be completed this summer until the plumbing fixtures above the ceiling are abated. There was discussion regarding the phasing of the abatement. It would be in the contractor’s best interest to abate as many of the unit ventilators as possible to keep down his HAZMAT and testing costs. This project will take place over two summers. Member Waugh suggested that the specification give some parameters to completion of sections of the school building. Construction Administration is dependent on the contractor's schedule. The clerk of the works position was also discussed. Ms. Desousa discussed the fee proposal that was submitted and the change in the scope of work in the electrical and ceiling work. This added scope was discovered when the ceiling areas were removed and additional work was required. The emergency systems will need to be upgraded. The existing electrical system contacts cannot be used it will not be compatible with the new system. This electrical work was removed from the overall construction project and the scope was changed.
East Elementary School Project (SHR Architects)
The members of the committee discussed the status of the cupping of the gym floor. Mr. Roger Hoit stated that he feels that this could be caused from the leaks of the roof. He also feels that this should not be repaired until the roof has been completed. Mr. Hoit feels that this is not a design issue and is a construction related item. The punch list work will take place during the February school vacation.
The meeting adjourned at 9:30pm.
Respectfully submitted,
Maureen R. Doherty
____________________________ __________________________
Signature of Chair Date of Acceptance