Sharon Standing Building Committee

Minutes

March 1, 2005

 

 

 

Members Present:  Gordon Gladstone, Colleen Tuck, Dave Belton, Bill Croteau, Fred Clay, Greg Waugh, Rich Slater, Deb Benjamin, Gordon Gladstone, Sam Liao*

 

Members Absent:  Joel Wolk, Don Gilligan, Richard Goldstein

 

Guests Present:  Ken Wertz – Sharon Public Schools, Joe Rizza - Courtstreet Architects, Bonne Desousa - Kaestle Boos Associates, Carl Pearson* - SHR Architects

arrived at 8:30pm

 

The meeting opened at 6:30pm at the Community Center Trailer.

 

Administrative Matters

Review and approve prior meeting minutes - no minutes were presented at this meeting.  Member Tuck asked if minutes could be emailed to members prior to the meeting.

 

The Committee approved a request from Maureen Doherty to attend the Design and Construction Contracting Class that is needed to fulfill the educational requirements that are necessary to keep her certification as a Massachusetts Certified Public Purchasing Official (MCPPO).  (Tuck/ Benjamin - unanimous)


Future meeting dates - the next meeting is scheduled for March 15, 2005.  BH +A, the designers for the Community Center has requested to be on the SSBC agenda to discuss the budget for the Community Center Project.  The representatives from BH +A will be scheduled on the agenda at 6:45pm on March 15th.  There was discussion if the committee would need to add a meeting on March 8, 2005 to review the estimate from Dadaelus on the Middle School Project. 

 Senior Center Redesign Status
Joe Rizza, Courtstreet Architects, delivered his final report to the committee.  Mr. Rizza was requested to revise the schematic drawings for a free standing senior center.  At the request of the Council on Aging, the contract was modified to eliminate the formal estimate.  Mr. Rizza gave an overview of the program and design that was prepared for the Deborah Sampson site.  Member Croteau asked what materials would be used for the exterior of the building for siding and window types.  The exterior would be cedar wood with a vinyl or aluminum clad window.  Member Croteau asked how the energy codes would apply to this building and if thought was given to make this a "green building".  Member Clay asked if this information was being forwarded to the committee that is working on the community center.  (*Sam Liao arrived 7:25pm.)

Sharon Middle School Status
HVAC and Roof Replacement Project - The members of the Committee read a letter from the Superintendent of Schools asking that TRANE be specified as a proprietary provider.

MOTION:       To recommend to Kaestle Boos Associates that TRANE is specified as a proprietary provider for equipment at the Middle School HVAC Project. (Benjamin/ Tuck unanimous)  

 

Ms. Bonne Desousa gave an overview of the progress of the development of the design and bid documents. School Committee Member  Liao stated that there is a policy in the school department that requires that all volunteers submit to CORI checks. It was the consensus of the committee that this will be included in the specifications. CORI checks will be optional at the request of the School Committee.  Ms. Desousa gave an overview of the meeting that took place with the Building Inspector and Deputy Fire Chief.  The minutes of this meeting were distributed to the committee.  The wiring above the ceiling was discussed and it was noted that the School Department should have their technology director available to assist in testing of the systems. Ms. Desousa informed the committee that during a test of the emergency generator the equipment failed to perform.  A properly working generator is needed for this project.  The school department has been put on notice of this failure and will remedy this problem.  Basic Project Administration duties and responsibilities of KBA and GGD were discussed. The need for commissioning services was discussed. It was the consensus of the committee to budget the same amount that was appropriated for the Cottage Street School Project for commissioning.   The members asked KBA to provide a schedule for visits for GGD.

 

East Elementary School project:

The members of the committee reviewed the Heery Amendment # 8 which extended the expiration date of services through to December, 2005 as well as included a clause for reasonable reimbursement of expenses.  

MOTION:       To extend the services of Heery through to December, 2005 and include the clause that will allow for reimbursement of reasonable expenses. (Benjamin/Belton)

 
Punch list status report - Chairman Gladstone gave a report on the status of the walk -through that took place on February 18, 2005.   Mr. Wertz gave a status report of all the work activities that took place during the week of February school vacation.  The stage has been completed, the bathroom renovations are completed.  The cracked terrazzo has been replaced and an expandable joint has been added in the place of hard grout.  The TOLI tile work has been completed.  The roof "A" entry has been completed. The contractor provided protection and heat in order to maintain provide proper climate so that the painting could take place this week.  There was some leaking that occurred this week from the flat roof areas.  There was discussion that this roof area has not been reviewed for any damage that may have occurred when the standing seam metal roof materials were stored on this roof. The flat roof will be investigated for potential damage from the storage of materials and other items, such as nails, etc., when the snow clears.  There are still items that are remaining to be complete. The members of the committee asked about the flaking of the walk-way. SHR will be asked to make a formal notification regarding this issue.  There was discussion regarding the review of the punch list that is scheduled with DFP and SHR on 3-2-05. A revised punch list should be issued on 3-4-05.  It is important that we receive this revised punch list so that we may forward it to our counsel. Mr. Pearson arrived at 8:30pm and gave a report of the completion of the punch list over the February school vacation.  The additional condensate drip pans for the louvers have not been installed in the roof facing the front of the school.  The drip pans have been installed in the field side of the roof.  The cafetorium platform has been completed.  The revised balancing report has been forwarded to DFP for their review and comment - this report also needs to be forwarded to GGD for their approval. There was discussion regarding the number of faulty valves on the Trane unit ventilators. (Note – this information will be forwarded to KBA as they are designing the HVAC system at the Middle School)  The improper installation of the toilet has been fixed. The front lobby is completed and it looks very nice.  Mr. Pearson stated that he spent a full day on February 26th with Ron Laprise – DF Pray.  The site will be walked again with SHR and DFP on 3-2-05.  The committee discussed the proper chain of command for project information.  DF Pray has been sending close-out materials directly to the school department.  

 

 

Executive Session:  The members of the committee were polled to go into executive session at 8:50pm to discuss pending litigation with the East Elementary School Project.  The committee will adjourn from executive session.  The following members voted in the affirmative to enter into executive session:  Gordon Gladstone, Colleen Tuck, Dave Belton, Bill Croteau, Fred Clay, Greg Waugh, Rich Slater, Deb Benjamin, Gordon Gladstone, Sam Liao

 

Respectfully submitted,

 

 

Maureen R. Doherty

 

___________________________                       _________________________

Signature of Chair                                                     Date of Acceptance