Sharon Standing Building Committee
Minutes
September 13, 2005
This meeting is closed to public comment unless the speaker is on the agenda.
Members Present: Gordon Gladstone, Joel Wolk, Greg Waugh, Rich Slater, Bill Croteau,
Dave Belton, Deb Benjamin*, Don Gilligan, Rob Maidman, Rick Rice, Steve Lesco
Members Absent: Fred Clay, Colleen Tuck
Guests Present: Bonne DeSousa – KBA, Tom Scarlata – BH +A, Ken Wertz – Sharon Public Schools, Randy Smith – CMS
Administrative
Meeting called to Order at 6:35pm at the Community Center Trailer.
Community Center Project -
BH +A contract status – is being revised at the office of BH+A and will be
forwarded to the committee this week.
Review of Schematic Design – The committee reviewed the updated designs that were presented by the architect.
Project Schedule – Due to conflicts with several members the next meeting will be Monday, September 26 at 6:30pm. The design work on the project is on schedule. The site work is progressing at the same rate.
Open issues/decisions to be made
There was discussion regarding the addition of the space over the kitchen. The ceiling joist will need to be upgraded to the support 100lbs per square feet. Member Wolk asked if this will impact the design fee. Member Rice stated that he would urge the BOS to add this additional space to the building. The structural work and mechanical systems will be upgraded to accommodate this potential change. This could be presented as an add-alternate.
Design of the storage shed - 21'11" x 11'4" - The committee asked that this building be kept under $25,000.
Update on Cable installation – A meeting was held with a representative of the local Community Cable. Further discussions will be held with Comcast.
Technology, phones and cable will be coordinated with the Town Departments
.
Kitchen design - a meeting is planned for Monday, September 20, 2005.
Pre-Qualification - The committee discussed the option of the pre-qualifying. There was discussion if we could selectively pre-qualify trades it was recommended that the mechanical, electrical and HVAC contractor be pre-qualified. This will be discussed further at the next meeting.
Middle School HVAC Project-
The Chairman gave an update to the committee on the FINCOM meeting. The scope of the penetration proposal is being developed. The work will be under the Fraser Engineering contract but will be funded by the School Department.
KBA Report -
The work has been shifted to second shift. The work is progressing well. There was discussion regarding the start-up of the boiler system. The clerk will be on site with the general contractor's foreman to supervise the start-up on the boiler.
The general contractor informed the project manager that they will be on site Saturday, September 17th to install the roof top units. Ken Wertz stated that no one will be on staff from the school department. It was felt that it was not necessary to have the clerk present.
The committee discussed the need to have Fraser submit complete proposals.
Clerk’s Report- The clerk gave an update on the Change Order Proposals (COP's), and the status report on the boiler room
Cottage Street School -
Update on Punch list - There is an afternoon program that now runs at the Cottage Street School until 6:00pm. The members of the Committee expressed concern that the school has programs running after school. The clerk will solicit additional pricing for work to be completed outside normal daytime hours.
Installation of Fence – Abutter Notification – The project manager will develop a scope of work for review at the next meeting.
East Elementary School -
Commissioning – This report has not been completed yet. Anania has contacted the SSBC to submit their as-built drawings. These have been sent to the engineer of record (GGD), to review.
Roof Inspection – This remains an open item. RJ Kenney issued a report that was forwarded over our construction counsel for review and distribution to DF Pray for action.
Review of remaining punch list items – No work has taken place on the remaining items. The clerk is soliciting prices to install the metal thresholds that were not included in the scope of the project.
Review of quotes for abutter “tree” fence: The committee reviewed the three quotes that were submitted. Sharon View Nursery submitted the lowest price at $8500. The committee discussed the need to have water brought to the area to support the new trees. School Committee member Gilligan stated that he will coordinate this water either with Ken Wertz or request that the abutter water the plants.
MOTION: To award the landscape work at the East Elementary School to Sharon View Nursery in the amount of $8500.00. (Wolk/Waugh – unanimous)
Administrative
Member Benjamin noted for the record that she had not been sworn in as of this meeting and therefore she would not vote on any motions.
Invoices and Purchase Orders: The following invoices were presented for approval.
Middle School Project:
Gelerman & Buschmann - $450.00
Merrick Louison & Costello $472.50
Verizon - $54.20
Xerox - $382.80
MCI - $25.89
Maureen R. Doherty - $197.39
First Choice - $17073.23
Kaestle Boos Associates $ 18691.72
Community Center Project:
Maureen R. Doherty $ 8.53
Cottage Street Project:
Merrick Louison & Costello $131.25
Merrick Louison & Costello $ 105.00
East Elementary School Project:
Massco $1453.57
Valley Communications $ 450.00
WB Mason $ 3656.40
Robert Lord Company $1350.00
Classroom Direct $ 1149.70
Staples $145.29
Merrick Louison & Costello $ 218.75
Maureen R. Doherty $ 31.81
MOTION: To approve the invoices for payment. (Wolk/Waugh – unanimous))
New Business –
Respectfully submitted,
Maureen R. Doherty
__________________________________ _____________________________
Signature of Chair Date of Acceptance