Sharon Standing Building Committee

Minutes

September 26, 2005

Members Present:     Gordon Gladstone, Dave Belton, Colleen Tuck, Fred Clay,

Joel Wolk

Members Absent:      Deborah Benjamin, Rich Slater, Bill Croteau, Greg Waugh

Associate Members Present:  Arnold Kublin, Rick Rice, Steve Lesco

Guests Present:         Bill Heitin – Board of Selectmen,  Norma Fitzgerald – Council on Aging,  Randy Smith – CMS, Inc., Mr. Tom Scarlata – BH+A, Bonne DeSousa - KBA

Community Center Project:  

            Review of Schematic Design:  Mr. Scarlata gave an overview of the changes in the design.  There was discussion regarding the level of sound prevention materials that would be added so that the sound from the first floor could not be heard in the Council on Aging facility.    There was a review of the type of flooring materials for the COA.  The exterior walls of the building will be treated with a rigid insulation panel.  The members of the committee discussed the conditions of the interior brickwork.  Presentation of the interior finishes for the ceiling and floors in the main floor included the hardwood in the ballroom, and a recycled rubber type floor in the gymnasium and a resilient gym floor in the recreation area. The recreation floor in the COA area will be recycled rubber flooring. Ceramic tile will be installed in the bathrooms and quarry tile in the food preparation areas. There was discussion regarding the inclusion of the entire front landscape across the street and if this was included in the scope of work for the project. 

• COA Kitchen - There was lengthy discussion regarding the design of the kitchen at the COA.  The programming that was reviewed in the study and at previous meetings had always called for the kitchen to be a warming kitchen with cooking and classes taking place in the upstairs larger commercial type kitchen. It was the consensus of the committee to go with the warming kitchen and not install the full fire suppression system.

• Pre-qualification - Rick Rice, Joel Wolk, Tom Scarlata, and Maureen Doherty will serve as the pre-qualification committee.  The following contractors and sub contractor trades will be pre-qualified: GC, roof, HVAC, electrical/ technology, plumbing. Materials will be distributed to the members of the pre-qualification team.  Chairman Gladstone will review all financial materials that will be submitted. 

• Public Meeting- October 18^th at Sharon High School:  The SSBC will hold a public meeting for the residents of the Town of Sharon.  Selectmen Heitin will bring this information to the Board of Selectmen to see if they are available to participate.  The Board of Selectmen also meets on Tuesday nights and this may be a conflict with their schedule. 

Middle School -

Bonne DeSousa presented to the committee the proposal for the raising the heat unit and the soffits in the front entrance area in the amount of $6,063.  KBA feels that this proposal is high and recommends that the committee should issue a CCD so that this work can take place on October 4^th and 5^th.  This work includes soffits in three places in the school.  This work in the front vestibule is the result of A/E error for issuing a non-code compliant design.

MOTION:      To allow the architect and the project manager to execute a CCD in an amount of $6,000 not to exceed.   (Wolk/Tuck - unanimous)

• Wall Penetration - the scope of work has formally issued to the contractor.  The general contractor will submit a price later this week.  There was discussion regarding the installation of sleeves around the wires.  The estimate of $35,000 was developed by KBA and will be funded from the School Department budget.  The Chairman asked when will this work need to be completed so that it doesn't impact the installation of the project. It was the consensus of the committee to ask Fraser to solicit additional quotes for this work.

• Proposal Request to seal the drains in the boiler room - this work needs to be completed in order to prevent the spillage from the glycol.  There is a problem with emptying the water in the pipes being discharged into the wetlands.  This process has been on-going with the school over years of operation, however, it is not legal to discharge this material into the wetlands and a method of removal needs to be explored. 

• Building Security – School Committee Member Don Gilligan asked about the security of the building.  The Superintendent of Schools stated that the principal’s office was left wide open.  The clerk of the works stated that he has no keys to lock any rooms in the administration area and therefore cannot lock or unlock any of the doors.  The procedure of the securing the school was discussed.

MOTION:      To authorize the Chairman or vice chairwoman to execute the CMS contract  for clerk services at the Middle School.

 (Wolk/Tuck - unanimous)

• Roof Project:  The members of the Committee discussed the proposal submitted by Kaestle Boos for the design, bidding and construction administration of the re-roofing of the Middle School project.

MOTION: To accept the lump sum fee proposal of $87,500 for Architectural/Engineering Services including bidding and construction administration dated September 26, 2005 – (Clay/Tuck – unanimous)

Cottage and East SBA Audit: Selectmen Bill Heitin spoke to the Committee on the process of the audit. The vote from the School Committee on the acceptance of the schools is needed as part of the audit requirements.  Chairman Gladstone and Maureen Doherty will be attending the School Committee meeting on September 28, 2005 to discuss the acceptance of the schools.

East Street Punch List:  T e open items on the East Elementary School were reviewed.  Sharon Nursery will be meeting with Ken Wertz to review the installation of the tree fence and watering of the newly planted shrubs.

Cottage Street Punch List:  A spreadsheet is being developed by the Chairman and the clerk for the tracking of Costs of the work.  Proposals will be presented at the next meeting for action by the committee. 

Meeting adjourned 9:45pm.  The next meeting is scheduled for October 11, 2005 at 6:30pm at the Community Center – Recreation trailer.

Respectfully submitted,

Maureen R. Doherty – Project Manager

___________________________                  _______________________________

Signature of Chair                                             Date of Acceptance