Sharon Standing Building Committee

Minutes

November 1, 2005

 

This meeting is closed to public comment unless the speaker is on the agenda.

 

 

 

Members Present: Gordon Gladstone, Deb Benjamin, Fred Clay, Dave Belton, Joel Wolk, Colleen Tuck, Rich Slater, Bill Croteau, Greg Waugh,

 

Members Absent:

 

Associate Members Present: Steve Lesco - CC, Rob Maidman - CC, Don Gilligan - SPS, Arnold Kublin - CC, Jay Bronstein - CC, Rick Rice

 

Guests Present: Norma Fitzgerald, Dave Clifton, Eric Hooper, Ken Wertz, David Hearne, Randy Smith, Mike Baskin,

 

6:30pm Meeting called to Order

 

Community Center Project         

·        Review of estimate - establish Town Meeting Budget -

The committee received a revised cost estimate.  A question was raised regarding the inclusion of the general contractors costs, project escalation costs were reviewed, various line items were reviewed for their accuracy.  The clerks line was increased to $10,000 per month. There was discussion regarding the inclusion of the request from the COA for additional kitchen request in the amount of $48,578.00.  Member Clay reviewed several line items that showed significant changes such as abatement, HVAC work , site work.  This estimate is based on drawings that have more detail on the 95% which allows more accuracy in the estimate.  There was discussion regarding the inclusion of unit prices for masonry work, a request was made to increase the masonry repointing allowance to 35%. It was decided to add $20,000 to the masonry budget.  The members of the committee discussed the development of the contingency budget.  The project contingency is based on 7.5%. Chairman Gladstone summarized the items that were changed and his presentation to the

MOTION:       To move the concept of the budget to be presented to Town Meeting )Rice/Wolk -  unanimous

·        Open issues/decisions to be made

·        Future meeting schedules

                        Pre-Town Meeting Nov. 8th

Technology Mtg. Nov. 2nd 1:30pm

FF & E Meeting Nov. 2nd 2:30pm

                        Capital Outlay – Nov. 3rd

                        FINCOM - Nov 2, 2005

·        Other items

 

 

Middle School - HVAC

·        KBA Report - presentation of requisition - The project is approximately 80% complete to date through 10/25/05.  The second boiler needs to be completed, the unit ventilators need to be connected in the room

·        MOTION:  To approve requisition # 5 in the amount of $245,942.43 (Croteau/Wolk - unanimous)

·        Clerk’s Report

·        Change Order Review 5 & 6

Change Order # 6 for the fire stopping in the amount of $28,415.00 to be funded from the school department. ( Wolk/Clay - unanimous)

Change Order # 5 - 31,229.00 (Wolk/Belton unanimous )

·        Other items

2 week look ahead - discussion on format - This will change to show more detail.

Flush of water in the system - The committee discussed the pumping of the system

      MOTION:  CCD # 10S - in the amount of $2,000.00 to allow the  ( Clay/Wolk - unanimous)

 

Roof scope

Bonne discussed the scope of work for the replacement of the roof at the Middle School,  It is the intention to replace the roof with an EDPM system, re-use the existing roof installation and retrofit the roof drains, the roof hatches need to be replaced, removal of the exhaust fans, the electrical work for the disconnect for the fan units walk off pads need to be installed , new flashing details will have to be installed. An add alternate for  the Sarnafil roof will be included. No work will occur in the roof connectors. This work should be completed within 60 days. The work will take place over the summer when school is out of session.  Concerns were raised that some of the roofing contractors doing both types of roof.  The architect asked if the committee plans to pre-qualify the roofing contractors.  The roof was replaced in 1986.   During a large roofing repair project in 2002 an infrared scan measured to the moisture in the installation.  The  prices were established last year with the insulation and roofing materials.  There is a new industry practice to re-use insulation where appropriate.  (ME-CHECK WARRANT FOR VOTE - HVAC/ROOF)  A meeting will be set with the roof designer for November 10th.

 

 

Wilber School Abatement/Budget Discussion

Eric Hooper, DPW Director was involved in this project as abatement only in the interior of the building only.  Several years ago the SSBC segregated this scope of work as Phase I of the complete renovation project.  Mr. Hooper asked is the budget number of $549,000 sufficient to do this project.  This work is for abatement only without any intention to further redevelop the building.  The project can proceed with in 2 ways - DPW staff would do the project themselves by developing the scope and bidding it out, they would prefer to go through this process.  A full time licensed abatement inspector would need to be on site full time during the abatement process.  Mr. Mike Baskins stated that the Wilber School re-use group feels that this is being done to limit the Town's liability.  The consensus of the committee was to amend the article to ask for money for a designer to develop the bid documents and to get a firm budget for the Town Meeting in the spring.  This abatement has as sense of urgency because of the deterioration of the building may render the entire building a HAZMAT site.  It was the consensus of the SSBC that the budget of $549,000 was not adequate because two years have passed from the development of the budget, the building has deteriorated, the scope has changed from the Phase I project.  Eric Hooper asked that the SSBC put forth the details in the procedures to make this project work.  Member Croteau stated that he feels that the deterioration of the building may seriously impact the scope of the abatement work. 

           

MOTION: To amend the motion to make a recommendation to the Town to appropriate a sum NTE 100,000 to hire a consultant/engineer to develop the scope and bid documents.  (croteau/slater - unanimous)

 

This was based on the information that was presented to the SSBC that there is not enough information to positively comment on this ( m.baskin@lozano-baskin.com

                         

 

Cottage Street School

·        Update on Punch list

·        Status of Fence Installation - 570 actual feet. 

·        Close-out – Cottage and East

·        Other items

           

East Elementary School

·        Commissioning

·        Joint check to DFP/Thomas Young $14K to free up the balancing report so that the commissioning report can be completed. 

·        Roof Inspection

·        Update on Punch list

·        Close-out – Cottage and East

           

Administrative

·        Invoices and Purchase Orders

·        Future meetings – Agenda items

·        Old Business

·        New Business

                       

           

*or as time allows