Sharon Standing Building Committee

Minutes

January 10, 2006

Members Present:      Joel Wolk, Deborah Benjamin, Gordon Gladstone, Bill Croteau, Fred Clay, Greg Waugh, Colleen Tuck, Rich Slater

Members Absent:        Don Gilligan

Associate Members Present:  Steve Lesco, Rob Maidman, Rick Rice, Mike Baskin

Guests Present:          Kevin Turley- CMS, Ken Wertz- SPS, Michael McKeon – KBA, Bob Connors – STV, Tom Scarlata – BH+A,

The meeting opened at 6:30pm at the Community Center –Recreation Trailer.

Administrative:         

            Election of Officers:

Chairman - Nominations for Gordon Gladstone were made by Colleen Tuck and Rich Slater.  Gordon Gladstone accepted the nomination. Gordon Gladstone was unanimously elected a Chairman for the 2006 year.

Vice Chair – Nominations for Deb Benjamin were made by Colleen Tuck and Rich Slater.  Deb Benjamin accepted the nomination.  Deb Benjamin was unanimously elected as Vice Chairwoman for the 2006 year.

Middle School Roof Project:

The bid scheduled was reviewed.  There was a difference of opinions on when the project should be bid.  The options discussed were to bid earlier to be the first on the market or to wait until later in the seasons so that we will get better prices.  Members of the Committee had received contract documents to review and were asked to submit their comments to the project manager this week.  The bid schedule will be reviewed and discussed at the next meeting.

Middle School HVAC Project:

Mr. Kevin Turley stated that the project was going well and Fraser is in the process of the installing the reheat coils.  A request has been made to allow the contractor to work on Monday, January 16, which is a school holiday.  Mr. Ken Wertz stated that he will have the school opened and closed by a staff member. 

Mr. Michael McKeon distributed a memo to the Committee summarizing the history of the boiler trim issues.  There was discussion regarding the hours spent on this issue.  The members of the Committee asked Mr. McKeon to issue further clarification regarding the boiler issue and the reasons why KBA staff has exceeded the allowance of $70,000.

Change order # 7 was presented to the Committee for execution.  The change order subCommittee recommended acceptance of this change order.

Report of the subCommittee:  The chairman of the subCommittee recommended to the Committee to approve this change order.

MOTION:        To authorize the chairman to execute Change Order #7.                                                      Wolk/Clay - unanimous)

Invoices for CMS, Fraser Engineering and Kaestle Boos Associates were approved for payment.

Cottage Punch List Review: A meeting took place between at Cottage Street School to review the open items and to develop descriptions so that a scope of work could be used to solicit prices. There was a review of the descriptions that were prepared by Kevin Turley and the members of the Committee were asked to review these descriptions and have comments ready for the next meeting.  

Close-Out - Cottage and East:

There was review of the proposals that were received from GGD to prepare the missing as-built drawings for both the Cottage Street and East Elementary School Project.

East Elementary:

The Committee received a request from DCAM to complete a reference form for Bonomo Tile, who was a subcontractor on the East Elementary School.  Construction Counsel had issued an opinion that the Committee could respond to these reference checks and they should be honest and fair in their assessments.  The members of the Committee reviewed the evaluation form and felt that Bonomo performed well and was responsive to the Committee when he was asked to come back to the job to make repairs or corrections under warranty. 

MOTION:        To submit the recommendation to DCAM for Bonomo Tile.                                                  (Wolk/Clay – unanimous)

Wilber School Abatement:

NOTE: Mr. Mike Baskin stated for the record that he has business relationship with STV and must abstain from contractual negotiations and approval or involvement in any monetary decisions. 

Mr. Robert Connors presented to the Committee their fee proposal for architectural services for the Wilber School Abatement project.   The Committee reviewed the deliverables that were set forth in the proposal.  It is proposed that there will be two costs estimates in the design phase, one in the schematic phase of the design and one at the end of the construction documents.  The site security was discussed.  The Chairman discussed the project schedule and asked if there was a way to advance the schedule for the bidding prior to the Town Meeting in May.  Member Wolk asked if we could approve the STV proposal as submitted with the fees but hold out on the Construction Administration on Smith and Wessel until after the project is bid then we can firm up the CA prices when the bid prices are received.   The Smith and Wessel quote was based on a certain amount of hours on the site. 

MOTION:        To accept STV's proposal of 1/10/06 to cover the scope of work in                                      the proposal for design, bidding and construction administration                                                for the Wilber School Abatement project for the fixed price of

                                    $52,440.00 (Croteau/Wolk 7-0-1-Baskin abstains)

Community Center Project:

Site utilization: The members of the Committee reviewed several site utilization options regarding fencing, location of the trailers and site access. It is the consensus of the Committee to go with Option 3 which includes fencing the entire site and removal of the Recreation and Council on Aging Trailers to another location in Town.  A meeting will be held on Thursday January 12, 2006 to review the possible relocation of the Community Center Trailers. 

Low Flow Toilets:  The Committee discussed their opinions regarding the installation of the dual flush levers on the toilets.  The architect stated that this is the only ultra-low flow device that is approved for installation in the Building Code for a commercial use.

It was the consensus of the Committee to direct the architect to go with the automatic flush with the 1.6 gallons per flush based on sanitary reasons.

The next meeting is scheduled for January 24^th at 6:30pm.

The meeting adjourned at 930pm.

Respectfully submitted,

Maureen R. Doherty – Project Manager

____________________________                            _____________________________

Signature of Chair                                                       Date of Acceptance