Sharon Standing Building Committee
Meeting Minutes
March 7, 2006
Members Present: Gordon Gladstone, Fred Clay, Joel Wolk, Colleen Tuck, Dave Belton, Deborah Benjamin, Bill Croteau*, Rich Slater* (*did not attend executive session)
Members Absent: Greg Waugh
Associate Members Present: Rick Rice, Steve Lesco, Rob Maidman, Michael Baskin
Guests Present: Kevin Turley - CMS, Ken Wertz - SPS, Tom Scarlata- BH+A, Bonne DeSousa – KBA, Robert Connors – STV
6:30pm Meeting called to Order
1. Administration*
a. Meeting Minutes 2-21-06 - as written - (Wolk/Belton- unanimous)
b. Executive Session 2-7-06 - release to public (Wolk/Tuck - unanimous)
Future meetings: Mar 21, Apr 4, Apr -18
The members were polled to go into Executive Session: The following members voted in the affirmative: Gordon Gladstone, Fred Clay, Joel Wolk, Colleen Tuck, Dave Belton, Deborah Benjamin to discuss pending litigation at the Cottage Street School.
The meeting returned to open session at 6:50pm
2. Community Center Project - Mr. Tom Scarlata – BH +A
· Project Bid Schedule - Documents will be ready on 3/9/06. A walk through is scheduled for March 16th at 11:00am for potential bidders.
· Document Review Schedule – the changes from the members have been incorporated into the final plans and specifications. Verification will be made to be sure that the comments that were received from resident Paul Linehan were incorporated.
· NSTAR and Bay State Gas Rebate Program Status – The MEP consultant is working on these applications.
· Site Utilization – The Recreation Advisory Committee voted to recommend to the Board of Selectmen to close the Community Center Beach for 7 days a week during this first season of construction and to re-evaluate if the beach closure is necessary for the second season.
· FF& E, Technology, Security - a meeting will be held on 3/9/06 to review the program of the technology and security system. Final budget figures will be defined by the end of the month.
· Project Coordinator/Clerk of Works – the proposals are due on March 8th, the committee will review the proposals and short list on March 21st. The interviews will be April 4th.
· Conservation Commission - Order of Conditions will not be issued until the Department of Environmental Protection (DEP) issues a project number.
· MOTION: To approve the following invoices for payment for the Community Center Project. (Wolk/Belton - Unanimous)
Gelerman & Buschmann $70.00
IKon $103.50
Mini warehousing $60.00
Bargmann Hendrie + Archetype $16294.31
Williams Scotsman $3504.33
M. Doherty $ 117.67
3. Cottage and East
· Update on punch list - Kevin Turley has been working with resident Tony Branca to assist with the completion of punch list items at the Cottage Street School.
· Close-out status – No additional information has been obtained from Atty. Costello regarding pending litigation.
· A request was made of Ken Wertz to provide a schedule of Cottage Street activities to the SSBC.
· MOTION: To approve the following invoices for the Cottage and East Street Projects. ( Wolk/ Belton - unanimous)
Gelerman & Buschmann $20.00
M. Doherty $19.92
Sharon Public Schools – freezer replacement $3125.00
· Cracked Heat Exchangers – Ken Wertz has been working with Trane, and Baystate Gas to resolve the issue with the cracked heat exchangers at the Cottage and East Elementary Schools
4. Middle School – HVAC –
Ms. Bonne DeSousa - KBA
Project Report - Bonne DeSousa gave an overview of the project status. The
topic of the tunnels was raised regarding the temperatures in the unprotected
areas. The remedy of this problem would be for KBA design a solution. Ken
Wertz stated that he is not concerned with this tunnel issue and freezing
pipes. He feels that it is not an issue because there is so much heat loss
through the slab. Ken does not feel that this additional cost increase of
$100K of scope work is justified as this non issue would be addressed in the
complete renovation project. There was discussion regarding this and it was
the consensus of the committee that the Chairman will draft a letter to the
School Committee. Ken will discuss this with the school administration and
respond back to the committee.
Other items
· There have been complaints from the school staff regarding cold temperatures in several rooms since the conversion from steam to hot water. A request was made to Ken Wertz to conduct a heating survey of the rooms in question. A request was made to have GGD attend the next SSBC meeting on 3/21/06. Bonne stated that this was an executive decision regarding the location of the fin tube along the walls near the ceiling to minimize any unknown conditions. New fin tube was installed in equal quantities of fin tube that would be taken off line. The existing fin tube along the floor of the rooms could be relocated so that the heat can be rise and allow for a warmer environment. The down side of relocating the fin tube to the lower portion of the building is the unknown conditions that could be discovered. A request was made to have the architect provide a list of the rooms that have fin tube along the ceiling throughout the school.
· There was discussion regarding the automatic water feed. Ken stated that he would like this piece of equipment removed as it could possibly result in human error.
· MOTION: To approve the following invoices for payment for the Middle School HVAC Project. (Wolk/Belton - unanimous)
Fraser Engineering $135,955.95
M. Doherty $ 128.67
Verizon $100.06
Sharon Public Schools – Custodial Overtime $ 2292.56
5. Middle School - ROOF
Project Review – Five addenda have been issued for this project.
The bid for the roof is now scheduled for March 9th at noon at Town Hall. The committee will be making a decision at the March 21st meeting.
· MOTION: To approve the invoice from Gelerman & Buschmann in the amount of $800.00 for the Roof Project. (Wolk/Belton – unanimous)
6. Wilber School - Mr. Bob Connors - STV
Project Report: The committee reviewed the STV report and the recommendation of
STV which stated that the existing building is in very poor condition.
"The existing building has structural collapse of some interior floors.
If the building is not demolished or stabilized, the ongoing deterioration will
cause a structural collapse of the building."
There was a lengthy discussion amongst the committee members and the consensus was to request to be put on the Selectmen’s agenda to discuss the report. The SSBC will not move forward without a recommendation from the BOS. The BOS should be in contact with the Wilber School Redevelopment Committee and the Historical Committee to discuss the future of the building. The SSBC can provide technical advice if requested.
· MOTION: To approve the invoice for Gelerman & Buschmann in the amount of $200.00 (Wolk/Belton – unanimous)
The meeting adjourned at 9:30pm.
Respectfully submitted,
Maureen R. Doherty – Project Manager
_________________________________ ___________________________
Signature of Chair Date of Acceptance