SSBC Agenda

Sharon Standing Building Committee
Meeting Minutes

March 21, 2006

Members Present: Gordon Gladstone, Fred Clay, Rich Slater,

Greg Waugh, Joel Wolk, Deb Benjamin, Dave Belton, Bill Croteau

Members Absent: Colleen Tuck

Associate Members Present: Rick Rice, Rob Maidman, Steve Lesco,

Mike Baskin

Guests Present: Kevin Turly - CMS, Chad Griller, Fraser Engineering, Bonne DeSousa - KBA, Keith Boulds - GGD,

Ed Galuska - GGD, Bob Connors - STV, Inc.

This meeting is closed to public comment unless the speaker is on the agenda.

Administration

· The March 7, 2006 minutes were presented for review.

MOTION: To accept the minutes of March 7, 2006 as written. (Wolk/Clay – unanimous)

· Future meetings: Apr 4, Apr 18, Apr. 25,

Community Center Project

· Project Bid Schedule- The opening of the filed sub-bids is scheduled for noon on April 6^that Sharon Town Hall. The opening of the general contractor bids is scheduled for April 20^th at 2:00pm at Sharon Town Hall.

· NSTAR and Bay State Gas Rebate Program Status - meetings are being set up. The Town has stated that they want rebates in the form of credits.

· Site Utilization- Preparations are ongoing to relocate the staff presently housed in the trailers so that the trailers can be removed from the site.

· FF& E, Technology, Security - budgets will be finalized at the end of the March.

· Project Coordinator/Clerk of Works - The following will be interviewed on April 4^th: CMS, Diversified, and Magee. The interview format will consist of an introduction, formal questions from the chair and questions from the members. Each interviewee will be allowed 30 minutes.

· Other items

1. Community Center Public Meeting with Board of Selectmen – The members of the committee discussed the need to have a formal meeting with the Board of Selectmen to discuss the impact of the project to the residents of the Town. Member Lesco stated that it would be a good idea to announce this to other boards and committees in town so that they could have an understanding of the process as well.

2. Order of Conditions was issued from the Conservation Commission and will be sent out as an addendum.

3. The waiver from ultra low flow toilets has been requested.

INVOICES: The following invoices were approved for payment (Rice/Slater Unanimous)

· Enviroscience Consultants $1122.00

· Merrick Louison & Costello $350.00

· Community Newspaper $451.80

· Williams Scotsman & Handihouse $ 3367.19

· Commissioning Agent: Member Wolk has been working on developing an RFP for a commissioning agent for the Community Center project. Member Croteau stated that he feels that this is important to do for this project. Member Rice stated that he feels that the commissioning agent to review the shop drawings.

Cottage and East

· Update on punch list: A proposal from Prisco Roofing and Construction has been received which will allow for completion of a majority of the Cottage Punch List open items.

MOTION: To accept the proposal from Prisco Construction for a price not to exceed $18,700.00 and to authorize the chairman or vice chairman to execute the contract. (Wolk/Belton) It is noted for the record that it has been very difficult to get contractor to perform this work, two previous contractors failed to execute the contract.

· A request from Ken Wertz was received requesting money for Trane Training. This item is on the Cottage Punch List. Monies have already been expended from this line item leaving a balance of $3009.51.

MOTION: To authorize the amount remaining $3009.51 to provide training as requested. (Wolk/Belton - unanimous)

· A letter was received from Anania regarding the replacement of HV-1at the East Elementary

INVOICES: The following invoices were approved for payment (Wolk/Belton - unanimous)

· Overnight Printing $ 80.00

· Merrick Louison & Costello $682.50

· Heat Exchangers: Mr. Galuska stated that the Trane has been on site twice and has been turned away on two occasions. The balancing report indicates that there has been low flow of air through the system. It was noted for the record that no one from the School Department or Member Gilligan were in attendance.

Middle School – HVAC

· Project Report - Mr. Kevin Turley has stated that Fraser is installing ceiling tile in large amounts. Fraser has created a work list for his staff to begin the close-out and punch list process.

· Cold Rooms –Representatives from GGD and Fraser Engineering were present to discuss the situation with the cold rooms at the Middle School. Mr. Chad Fraser stated that there are seven rooms in question. GGD was on site to review the rooms that were cold. There are 4 rooms that had control valves that were sticking; the ball valve in one of the rooms was not operational. One of the dampers was also closed. The outside temperatures were such that they were not a factor on the affect on the temperature of the room. The Chairman asked what will happen next winter when we have consecutive days zero degree temperatures. The code states that the heat should be designed for 9 degrees. The warranty period runs through next year. Mr. Galuska stated that his company will stand by their product and they have professional ethics and standards to support the Town of Sharon. Mr. Griller stated that he has installed hundreds of pieces of equipment at the Middle School and he feels that confident that he has only had a small amount of equipment that has not been fully operational. Balancing will be performed by American Testing and Balancing. There are some contributing factors such as the vent being open in the air conditioning unit and window latches being broken so that the window did not completely shut. Both these factors will contribute to drafty and cold rooms. Most buildings today are designed for overhead heating and heating elements are installed closest to the heating loss. The School Department has not supplied a record of room temperatures. There was difficultly in tracking this problem as the staff at the Middle School notified the contractor directly and did not notify the SSBC so it could be monitored through the architectural process.

· The following correspondence was submitted:

· Schematic Design Submission Narrative

· An email from CMS RE: Change Orders

· Letter from GGD re: Cold room issues

· KBA Expenses – CA

· Letter to Sharon School Committee RE: tunnel issues: Chairman Gladstone noted that there was no response from the School Committee on this matter.

INVOICES

· The invoice from KBA # 4 - $10996.25 was approved for payment. (Belton-Wolk - unanimous)

· Middle School - ROOF
Project Review – KBA - There was discussion regarding a situation with another project for the problems with the infrared testing. The committee reviewed the bid tab sheet. The three low bids were received from Silktown Roofing - $874,000, Wayne Roofing Systems - $927,700.00 and Feeley McAnespie, Inc - $942,000.00.

o MOTION: To accept SilkTown's low bid of $874,000 and to prepare the contract to be executed by the Chairman or Vice Chairman when all documents have been submitted.

· The following correspondence was received:

a. A letter from KBA RE: roofing guarantee

b. Letters from Sarnafil and Johns Manville stating that Silktown Roofing is an approved applicator

INVOICES

· The invoice from KBA # 2 - $10097.88 was approved for payment. (Wolk-Belton - unanimous)

Wilber School

· Report from Selectmen’s meeting - Chairman Gladstone stated that he presented the report prepared by STV for the proposal to abate and demolish the building. An article needs to be added to the warrant for the demolition as the original appropriation was for the abatement and stabilization. Mr. Connors stated that OSHA has standards for demolition. A HAZMAT plan needs to be developed for the abatement. Dangerous areas need to be identified. There were questions raised about the Health Department involvement for the removal of the septic system. It was recommended to have a professional survey be completed for future use of the property. The excavation of the building site will need to be graded on the non-asphalt area and that grass will be planted. Member Clay asked about the development of the specifications. Member Baskin stated that he is concerned about going to Town Meeting and asking for additional funds. The funding will be discussed at the Capital Outlay Committee Meeting. There was discussion regarding the foundation and if it should be removed. This could be bid as an add-alternate. Leaving the foundation in ground would make the site unusable in the future. The cost to leave it in place would be very minimal in the scope of the whole project. Member Slater asked if the building could be abated and left as-is for a future developer to demolish. Member Baskin stated that this property will not be available for development for at least a year.

· Other Items

a. email from M. Baskin RE: Vote of the WSRC-

b. proposed project budget and comments

c. Project Schedule - the abatement plan will continue to be developed, this will be incorporated into the construction and demolition documents.

The meeting adjourned at 9:25pm.

Respectfully submitted,

Maureen R. Doherty – Project Manager

______________________________ __________________________

Signature of Chair Date of Acceptance