SHARON STANDING BUILDING COMMITTEE
Meeting Minutes
May 23, 2006
Members Present: Deborah Benjamin, Joel Wolk, Bill Croteau, Colleen Tuck,
Fred Clay, Dave Belton
Members Absent: Gordon Gladstone, Greg Waugh, Rich Slater
Associate Members: Arnold Kublin, Rob Maidman, Steve Lesco
Administration:
Vice
Chairwoman Deb Benjamin will serve as chairman while Gordon Gladstone is on
vacation.
The future meetings have been scheduled for June 6 & 20, July 11 & 25.
All meetings will be held in the new town offices which are located at 121 Lakeview Street, formally known as the
Horizons for Youth Administration Building.
Middle School HVAC
The Middle School HVAC project is nearly complete. Punch list work is ongoing with only one or two workers on site.
The following invoices were approved for payment:
CMS Invoice # 9 – May, 2006 $8428.50
CMS Invoice # 8 – April, 2006 $8428.50
Kaestle Boos Associates Invoices # 5, 6,7,8,10,11 $ 39757.16
Middle School Roof
The pre-construction meeting was held on May 17th. The construction project will begin on June 24th, job meetings will be held on Tuesday mornings at 9:00am at the Middle School.
Cottage and East Elementary School Close-out
A meeting was held on May 17th with representatives from DF Pray, Ron Laprise and their counsel, Paul James, the town’s construction counsel Pat Costello, Chairman Gladstone, Maureen Doherty and Robert Braga from GGD to discuss the submission of close-out documentation for the Cottage Street School. Mr. Laprise turned over several sets of documents for the architectural, electrical, site/civil and HVAC as-built drawings. GGD will review the electrical, site/civil and HVAC documents and determine if they comply with the contract submission requirements.
Cottage Street School punch list status – The clerk, Kevin Turley has been working with Mr. Prisco to get on site and schedule the work for after school hours and during the summer.
The committee reviewed proposal for thresholds at East Elementary School
Invoices: The following invoices were approved for payment. (Wolk/Clay – unanimous)
Maureen Doherty –Cottage Street School Audit Services $4984.20
Maureen Doherty – East Elementary School Audit Services $5058.04
Merrimack Education Services $ PO # FFE-Tech-East 1 – COMPLETE $1355.00
The following invoices were forwarded from the School Department.
Anania Plumbing and Heating Invoice # 13101 $1,360.00
MOTION: To approve the Anania Invoice# 13101 in the amount of $1,360.00 (Wolk/Clay 0-6-0 MOTION FAILS)
Discussion: This invoice is for repairs to HV-1 – which was never functional and has been promised to be replaced by the subcontractor, Anania, as it was a defective piece of equipment. This repair should have been covered under a warranty period as the unit was installed in October, 2004.
Anania Plumbing and Heating Invoice # 13032 $935.00
MOTION: To approve the Anania Invoice # 13032 in the amount of $935.00 (Wolk/Clay 0-6-0 MOTION FAILS.)
Discussion: This invoice was a miscellaneous no-heat service call. The Sharon Public Schools were unable to deal with this problem themselves as there were no as-builts on the job. This item should also have been covered under warranty as the school took beneficial occupancy on September, 2004. The Town received approved as-builts for the HVAC system in January, 2006. The maintenance and operations department could not determine the source of the problem without the proper documentation.
The project manager will send a letter to Anania Plumbing and Heating stating the action of the committee.
Community Center Project
Vice Chair Benjamin executed the contract for the Community Center Construction project. The members of the Committee reviewed the submission of Builders Risk Insurance and questioned why we were carrying two policies. This will be discussed with the architect. The Selectmen had scheduled the Community Center on their agenda on June 16th to discuss the status of the project.
Invoices: The following invoices were approved for payment. (Wolk/Clay – unanimous)
Verizon $ 62.52
HFY, LLC (rent on temporary offices) $ 500.00
Williams Scotsman $1339.43
Verizon $43.85
Williams Scotsman $1601.21
Verizon $ 54.04
Paul Spender $ 110.95
Michael Staruski $80.00
Wilber Abatement Project
The project specifications are being developed and will be forwarded to the Committee at the next meeting.
The meeting adjourned at 8:30pm
Respectfully submitted,
Maureen R. Doherty
Maureen Doherty – Project Manager
Gordon Gladstone October 3, 2006
Signature of Chairman Date of Acceptance