Sharon Standing Building Committee
Meeting Minutes
July 11, 2006
Members Present: Gordon Gladstone, Debbie Benjamin, Fred Clay,
Dave Belton, Greg Waugh, Colleen Tuck
Members Absent: Joel Wolk, Rich Slater, Bill Croteau
Associate Members Present: Steve Lesco, Rob Maidman
Guests Present: Kevin Turley - CMS, Bernie Melone - KBA,
Gene Stone, STV, Inc.
Administration
Future Meeting Dates: Meetings have been posted for the following dates:
August 8,2006, August 15, 2006, August 29,2006, September 12, 2006, September 26,2006, October 3, 2006, October 17,2006, November 14, 2006, November 28,2006, December 5, 2006, December 19,2006
A request was made to approve the Project Manager’s request to take classes which are required as part of continuing education for her MCPPO certification. (Belton/Benjamin – unanimous)
Chairman Gladstone stated that he wanted it in the record that the SSBC has supplied him with several reams of paper over the course of his chairmanship.
Middle School HVAC Project:
Fraser Engineering has completed their inspection of the victaulic fittings and they hope to have this portion of the work completed by the end of July. The work is progressing with the insulation of the roof drains in the classrooms.
MOTION: To approve the Middle School HVAC Invoices. (Belton/Benjamin - unanimous)
Middle School Roof Project:
Mr. Turley gave an overview of the completion of the roof at the Middle School. The gymnasium area is 85% complete, it should be completed tomorrow. The project started two days late and it appears that the project is behind due to the late start and there is some concern that the project will run into September. This will be discussed at the next job meeting. Mr. Bernie Melone discussed the project schedule possible additional costs associated with acceleration. The Committee stated that the contractor should have anticipated that there would be some rainy weather during the summer season. The important factor is that the project needs to be completed for the beginning of school. There was discussion regarding adding extra crew. Mr. Melone stated that there is a potential change order with the installation of an insert of a sleeve into the drain pipe which would reduce the diameter of the pipe. An option would be to repair the drain bowls and eliminate the sleeves altogether. Bernie Melone discussed the need to relocate the roof hatch light poles. The proposal for this work is estimated to be in the range of $3500.
MOTION: To authorize KBA (Mr. Melone) to issue a CCD or change order in an amount not to exceed $3500 for the relocation of the light poles at the roof hatches. (Waugh-Belton – unanimous)
There was discussion regarding the use of the Roof Observation Report form. The clerk will begin using this form tomorrow. There was discussion regarding the documentation of unit price work.
MOTION: To approve the Middle School Roof invoices: (Belton/Benjamin – unanimous)
Cottage and East Elementary School Close-out:
Chairman Gladstone informed the committee that at the hearing date at Middlesex Court with DFP and SSBC, the two counsels were asked by the judge to bring this situation to binding arbitration. It was also disclosed that Jack Spignesi will be the moderator and in a past business experience he had a difficult experience with getting paid from DFP, he has stated in an email to counsel that he feels that he can be impartial to the arbitrate this meeting. The committee had accepted this disclosure and did not have an objection to using Jack Spignesi as the arbiter.
MOTION: That the SSBC authorizes Pat Costello to go forward with binding arbitration with DFP on the basis on the adequacy of the as-built drawings that are in question on the Cottage Street School. (Belton/Tuck unanimous)
Community Center Project:
The abatement process has been completed on the second floor. The COA area and Recreation area on the first floor is currently being abated. Abatement will continue in the basement, ballroom and dining room. The second floor windows are being removed and the building will remain weather tight. The plumber is on site to remove the fixtures on the second floor. Demolition should begin next week. A groundbreaking ceremony will be planned for the fall.
MOTION: To authorize CMS to get a commissioning agent. (Belton/Benjamin - unanimous)
There was discussion regarding the review of the contractor requisitions. Member Clay will review the pencil requisitions and final requisitions with the project coordinator prior to the committee meeting.
MOTION: To approve the Community Center invoices. (Belton/Benjamin – unanimous)
Wilber Abatement Project:
Mr. Gene Stone was in attendance to discuss the specifications. The following dates relate to the project: Bid date - August 24th Documents available on - July 25th, Walkthrough on August 1st - at 11:00am Comments back by July 19th
Mr. Greg Waugh disclosed to the Committee that he lives in the vicinity of the Wilber School and will get a determination from Town Counsel if there is any conflict.
MOTION: To approve the invoices for the Wilber Abatement Project. (Belton/Benjamin – unanimous)
The meeting adjourned at 9:30pm.
Respectfully submitted,
Maureen R. Doherty – Project Manager
___________________________ _________________________
Signature of Chair Date of acceptance