Sharon Standing Building Committee

Meeting Minutes

August 22, 2006

Members Present:    Gordon Gladstone, Debbie Benjamin, David Belton, Fred Clay,

Dave Belton, Rich Slater, Colleen Tuck, Joel Wolk

Members Absent:     Bill Croteau, Greg Waugh

Associate Members Present:  Steve Lesco, Rob Maidman, Rick Rice, Don Gilligan

Guests Present:  Kevin Turley, Jim Byrne – CMS; Bernie Melone – KBA; Deborah DeMatsu, Howard McKew, RDK; Gina Maniscalco

Administration

Minutes of the July 11, 2006 meeting were accepted. (Wolk/Slater, unanimous)

The meeting on August 29 will have only the Wilber School abatement project on the agenda.

The Change Order Sub-Committee meeting scheduled for September 9 will begin at 7:00 am, a half hour later that originally planned.

Community Center Project

Project Status: K Turley reported abatement is ongoing and should be complete in a few days.  G Gladstone noted that that schedule is lagging. Turley explained that windows remaining to abate are still an issue.  47 windows were replaced using the existing caulk.  Those windows need to be removed to remove the caulking.  The committee had a proposal from Paul J. Rogan Co. for additional abatement.  The abatement contractor will be done next week and it would be more costly to bring him back.

MOTION:              To authorize the Chair to issue a CCD to perform additional abatement work in an amount not to exceed $5,981.91. (Wolk/Slater - unanimous)

Turley reported that there is a good deal more of brick fire wall that needs to be removed.  About $3,800 of $5,00 authorized for this work has been spent and they are not yet half done.

MOTION:              To increase the original CCD from $5,000 to $10,000 and authorize the Project Manager to approve the work. (Wolk/Lesco - unanimous)

Slater stated his concern that there are so many change orders his early in the project.  Gladstone explained that this is the time during a project like this that unexpected conditions are revealed and need to be dealt with.  The project has a contingency of over $600,000. 

RDK was present to present their proposal for commissioning.  DeMatsu reviewed services provided by the proposal and noted that it does not include testing the fire safety system (which the fire department will do thoroughly) or the generator.  HVAC system will be done randomly to save on cost.   She described the company’s method as working as a partner with the contractor throughout construction to correct deficiencies as they occur.  The proposed fee is $44,145.  Only $40,000 has been budgeted for commissioning.  Gladstone requested that RDK provide a break-out of the costs.  RDK will email that to CMS.  The proposed agreement will be sent to Attorney Costello for review.

MOTION:        To approve Community Center invoices:

                                                Miniwarehousing:                    $60.00                        

                                                HFY                                         $500.00

                                                Williams Scotsman                $3,422.35       

                                                Williams Scotsman                $3,380.26

                                                Merrick Louison & Costello     $178.50

                                    (Wolk/Benjamin – unanimous)

Cottage and East Elementary School

Cottage:

Gladstone reposted on the arbitration meeting held at Cottage. Paul james, attorney for DF Pray, questioned whether GGD was talking about the same plans his client said they had delivered.  The meeting was adjourned until GGD could ensure they were.  And they were.

Punch list: Turley reported that they are awaiting a few tiles and a pipe cap in the kitchen and a partition in the bathroom.  These will not interfere with operation of the schools. 

Gladstone reported that Pat Costello had received correspondence form the Strek&Hoit attorney saying the town owes the firm $200,000 for additional work and they are not willing to sigh a mutual release.  Attorney Costello will ask for proof of the town’s obligation to them.  Until we know what is owed to the architect, we can’t really know how much money is available for punch list items. 

East:

The roof has been finished and accepted.  A meeting was held about HV1 and it was agreed the unit delivered was not the one specified.  Trane was told to “get it done.”

MOTION:        To approve the following invoices:

                                    Merrick Louison & Costello (Cottage) $178.50

                                    Merrick Louison & Costello (East)      $52.50

(Belton/Wolk – unanimous)                                       

Middle School HVAC

Close-out status:  B Melone reported that the HVAC is almost done.  The only remaining area to inspect is that area closed off because of the roof fire.  This should be done on Thursday.  Melone expects minimal issues.  KBA is working on the warranty manuals and as-built drawings.  Some training remains for school staff.  The committee still has $100,000 held out on the contract.

MOTION:        To approve Middle School invoice:

                                    Merrick Louison & Costello     $178.50

                                    (Wolk/Belton – unanimous)   

Middle School Roof

B. Melone reported that the blue and green areas are complete and have been inspected by Sarnafil and deficiencies were corrected.   The area in the green section damaged by the fire needs to be replaced.  The pink section has the membrane down.  If the weather is good, all classroom areas will be just about done by the 29^th, with only some sheet metal work to do, which is not noisy and will not disrupt the learning process.  Three roof hatch lights are done, with one remaining.

The committee reviewed the proposals for repair of fire damage to the roof.  KBA had reviewed and approved the proposal from SIlktown for the roofing and masonry work.  There will be other soft costs, which the Project Manager will ascertain.  The School Department has a $10,000 deductible on its insurance and the insurance may not be for the full amount of the repairs.  R Slater noted that the SSBC is not really responsible for any of these costs.  However, it was noted that there are sufficient funds remaining in the appropriation.

MOTION:        To approve contract with Silktown Roofing in the amount of $36,114.80 for repairs to the Middle School roof:

                        (Bolton/Wolk – unanimous)   

MOTION:        To approve a Change Order with KBA in an amount not-to-exceed $5,500 for architectural services to repair the fire damage to the Middle School roof.

                        (Wolk/Tuck – unanimous)

Wilber Abatement Project

The bid addendum was sent out, though no one on the SSBC had a chance to review it first. 

MOTION:        To approve the following invoices:

                                    Merrick Louison & Costello     $304.50

                                    Community Newspapers        $227.50

(Belton/Wolk – unanimous)               

Prepared by Colleen Tuck

_________________________________                  ____________________________    Signature of Chair                                           Date of Acceptance