SHARON STANDING BUILDING COMMITTEE
Minutes
September 26, 2006

 This meeting is closed to public comment unless the speaker is on the agenda.

Members Present: Gordon Gladstone, Deb Benjamin, Fred Clay, Rich Slater, Joel Wolk, Bill Croteau

Members Absent: Colleen Tuck, Greg Waugh

Associate Members Present: Steve Lesco, Rob Maidman

Guests Present:  SMI – Charles Smith, CMS – Kevin Turley, Gina Maniscalco

Administration

Future meetings: 

October 3, 2006, October 17,2006, November 14, 2006, November 28,2006, December 5, 2006, December 19,2006

The members of the Committee discussed that Dave Belton has officially resigned his position on the SSBC.  It was noted that Member Belton was one of the original members and has served the committee well during his tenure.  He will be missed.

The Committee also welcomed Gina Maniscalco who has been appointed to the committee along with Rick Rice as new permanent members effective October 1, 2006.  Members Croteau and Wolk also have been reappointed. 

Wilber Abatement Project – STV

Project Status – The contract was signed by the Chairman and will be hand delivered to SMI on September 27, 2006.  The committee is waiting for the pollution liability insurance certificate to be issued before the building can be turned over to the contractor. The Committee welcomed Mr. Charles Smith.  The committee discussed a potential abatement plan. It appears that the basement will be the first area to be abated, then the second floor to the first floor, the windows and roof would be the last part of the project to be completed as this is part of the critical barrier of the building. 

The committee discussed the potential impact that the development of this building will have on the project.  There are questions that will need to be addressed before any direction is given to the contractor.  The committee will need to know what tax credit will be issued for windows and if the SSBC had the authority to make changes to the scope of work that has been voted at Town Meeting. 

The following correspondence was reviewed by the committee.

• Letters from STV RE: additional services
• Fire Department requirements – abandoned building procedures

The committee discussed the request from STV for additional services.  It was determined that we need STV to do contract administration for the abatement project.  The committee took the following action.

MOTION:        To allow the Chairman to enter into negotiation with STV and issue a contract amendment in an amount not to exceed $15,000 for construction administration services for items that are not covered in the base contract on a time and materials basis. (Wolk/Croteau – 5-1-0 Clay opposes)

Community Center Project - BH +A

Project Status: The project is progressing with work continuing on the underground plumbing, the footings have been exposed and there may be some reinforcement necessary once they have been reviewed by the structural engineer.  The electrical is being roughed in on the second floor.  The footings have been poured for the front porch and the ramp.  The reinforcement of the structure is continuing throughout the building.  The oil tank has been discovered, the Fire Department has been on site to inspect the tank.  Cyn Environmental has been retained by the SSBC to work on coordination of the removal and cleaning of the tank and disposal of any contaminated soil.

MOTION:        To issue a notice to proceed to Cyn Environmental in an amount not to exceed $7500.00 as out lined in their proposal (Wolk/Croteau – unanimous)

Discussion:     To get clarification on the bill of laden and disposal description so that services are not duplicated. This was procured under M.G.L. c 30§39M

Ground Breaking: Member Maidman discussed the groundbreaking ceremony which will be held on October 9, 2006 at 10:00am.  Invitations have been sent out electronically.

Report from Change Order Committee; Member Wolk gave an overview of the change order committee.

The following change orders were approved. (Wolk/Lesco – unanimous)

            Change Order # 2 - $2,336.00

            Change Order # 3 - $53,584.00

The technology meeting has been scheduled for September 27, 2006 at 3:00pm.

Commissioning – The status of this needs to be verified with CMS as it is an additional service to their contract.

FF& E & Technology procedures were distributed to the members of the committee for their review.  This item will be tabled to the October 3^rd meeting for action. 

The following correspondence was reviewed by the Committee:

· Change order meeting information

· FF & E scope of work

· Parking lot layout

· Tank removal proposal CYN Environmental

Invoices:  The following invoices were approved for payment (Wolk/Lesco – unanimous)

HFY, LLC $500.00

Miniwarehousing $60.00

BH +A $15220.31

Cottage and East Elementary School Close-out

The following invoices were approved for payment: (Slater/Clay – unanimous)

Cottage

Suburban Glass & Mirror $ 9600.00

Suburban Glass & Mirror $13450.00

Suburban Glass & Mirror $2887.00

Suburban Glass & Mirror $2465.00

Fraser Engineering, Inc. $1342.89

East:

Overnite Printing $56.47

GGD $1350.00

RJ Kenney $2164.35

Respectfully submitted:

Maureen R. Doherty

Maureen R. Doherty – Project Manager

Gordon Gladstone                   October 3, 2006

Signature of Chair                                                       Date of Acceptance