SHARON STANDING BUILDING COMMITTEE
Minutes
October
17, 2006
This meeting is closed to public comment unless the speaker is on the agenda.
Members Present: Gordon Gladstone, Rick Rice, Fred Clay, Colleen Tuck, Greg Waugh, Joel Wolk, Bill Croteau, Gina Maniscalco
Members Absent: Rich Slater, Deb Benjamin
Associate Members Present: Steve Lesco, Rob Maidman,
Guests Present: Kevin Turley, Tom Scarlata
Administration
Future meetings:
October 17,2006, November 7, 2006 November 14, 2006, November 28,2006, December 5, 2006, December 19,2006
The minutes of 10-3-06 were submitted for review.
MOTION: To accept the minutes of 10-3-06 as corrected (Wolk/Croteau unanimous)
Vacation procedures: The committee discussed a protocol for the vacation period when the Chairman and Project Manager would be away.
MOTION: To authorize the Vice Chairman and Member Rice to approved CCDs for the Community Center and Wilber Abatement Projects. (Note: The vice chairman is the first point of contact, if she is unavailable then Member Rice can take action) (Tuck- Croteau)
Community Center Project - BH +A
Project Status Mr. Kevin Turley gave an overview of the project status. The rough plumbing and electrical work is beginning on the first floor level. The stairway in the back southeast corner of the building has been completed. Windows have arrived on site. The retaining walls are being installed around the ramps. The blocking on the window frames is on going. Mr. Turley will review the schedule and report to the committee if the project appears to be on schedule. Member Maidman asked how long Rogan will continue to work on the exterior of the building. The work on the exterior will continue as long as the weather holds out.
Ground Breaking Member Maidman gave a report of the groundbreaking. A ceremonial shovel was given to the Town by the contractor.
Report from Change Order Committee: Member Wolk gave an overview of the change order committee meeting that was held on October 12, 2006 and recommended to the committee to accept the items that were approved
MOTION: To accept the recommendation of the change order committee for additional work at the Community Center totaling #23,315.00 Wolk/Clay unanimous)
Technology/FF & E proposal: The committee reviewed the proposal from BH +A for the FF & E and technology. The chairman asked the committee members to read this and be prepared to vote on this at the November 7th meeting. The priority is to purchase the items necessary for the functioning of the building and offices.
Water line review Chairman Gladstone gave an overview of the meeting that was held between the parties at the DPW offices was reviewed. There was discussion regarding the need to pave the roadway. The DPW superintendent and the SSBC project manager worked together to determine a solution of the roadway. The SSBC could not handle the additional costs to the contingency at this early stage on the project. Mr. Hooper had suggested that the DPW fund the future repaving of this road repair out of their capital projects budget and DPW would like to make the determination of the location of the pipe. Mr. Hooper asked if there is any money left in the contingency then it be used to reimburse the DPW capital projects budget. Mr. Scarlata stated that Rogan will be instructed to work with the towns staff on the location of the installation of the water line. Mr. Scarlata stated that he will issue a change order (maybe no cost) to provide the proper documentation.
MOTION: To allow the contractor to install a new water main and leave it up to DPW to make the final determination on where the pipe will be installed either the lake side or the shoulder side of the road. If DPW selects the lake side of the road and the roadway needs to be cut then the DPW will fund the repaving of the driveway through their capital projects budget. (Croteau/Wolk unanimous)
Correspondence: The following correspondence was submitted for review and comment.
Meeting minutes water line meeting at DPW 10-13-06
Proposal from Mount Blue (October 2, 2006)
Emails regarding proposed water line
Budget report revised 10-17-06
Invoices: The following invoices were approved for payment. Wolk/Maniscalco unanimous)
Miniwarehousing $60.00
BH +A $165.00
Horizons for Youth $500.00
Merrick Louison & Costello $105.00
Maureen Doherty expenses $159.42
Wilber Abatement Project STV
Project Status Mr. Kevin Turley informed the committee that he visited the site and reviewed the window openings. It appears that the molding is on the outside of the plywood and therefore would not have to be removed. The glazing needs to be installed and it appears that the plywood would need to be removed in order to remove the asbestos containing glazing. The securing of the windows is important to the Fire Department to have the building secured so that the access would be limited. There has been some change in scope to adhere the plywood back on the windows. It was presented to the Town Meeting that the windows and the roof would be left open. The Chairman has asked Member Baskin to get an opinion from the potential developer, Frontier, as to what has to be saved for the windows so that it will be eligible for Parks Departments Federal Government grant. There was discussion regarding the removal of the roof and windows. Smith and Wessel issued a memo stating that the asbestos in the roof and window was non friable and would not pose a danger if the building were to catch fire. STV issued a memo based on the site visit on October 13, 2006.
3a. Review of email from Smith & Wessel-
3b. Budget report revised 10/17/06
Invoices: (Wolk/Croteau unanimous)
Merrick Louison & Costello $218.75
Maureen Doherty $43.88
Cottage and East Elementary School Close-out
Cottage:
Arbitration Status scheduled for November 3rd
Other Items
East:
Roof Warranty open
Invoices (Wolk/Tuck unanimous)
Merrick Louison & Costello Cottage $539.75
Merrick Louison & Costello East $490.00
Middle School HVAC - KBA
Close-out status
Invoice: (Wolk/Tuck unanimous)
Maureen Doherty $ 135.46
KBA $3450.73
Middle School Roof - KBA
Close-out status