SHARON STANDING BUILDING COMMITTEE
Minutes

November 7, 2006

 

Members Present:  Gordon Gladstone, Fred Clay, Greg Waugh, Deb Benjamin, Colleen Tuck, Joel Wolk, Bill Croteau

 

Members Absent: Gina Maniscalco, Rich Slater, Rick Rice

 

Associate Members Present: Arnold Kublin, Steve Lesco Michael Baskin

 

Guests Present: Tom Scarlata

 

This meeting is closed to public comment unless the speaker is on the agenda.

Administration

Future meetings: 

November 14, 2006, November 28, 2006, December 5, 2006, December 19, 2006

The meeting that is scheduled for November 14, 2006 will have the location changed to Sharon High School due to Town Meeting.

 

Minutes 10-17-06

MOTION:          To accept the minutes of 10-17-06 as amended. (Wolk/Tuck 5-0-1 – Benjamin abstained)

Community Center Project - BH +A

Project Status:  Mr. Tom Scarlata gave an overview of the status of the Community Center project.  Windows are going in, site work is nearly complete, rough paving is planned to be completed this fall, the interior framing is continuing on the second floor.   There was discussion regarding the installation of the utility poles and the coordination between the town and the utilities. A tour of the facility was provided to the Town Administrator, Recreation Director and Counsel on Aging Director.  Mr. Scarlata stated that Mr. Steve Lamothe, construction administrator, will be resigning from the firm within the next two weeks. 

 

Change Order Committee:  The next meeting is scheduled for 11-9-06 at 7:00am.  The architect will provide the summary to members prior to the meeting. The request for changes had been declining with the majority of unknown conditions being addressed at previous meetings.  There are some changes for additional structural work and site conditions.

 

BH +A proposal – FF & E & Technology:  The architect submitted a revised proposal for additional services for FF & E and technology design, bidding and managing.  The committee reviewed the proposal and several questions were raised regarding procurement and installation.  If approved the technology portion of the project would proceed immediately.  FF & E would begin within the next month.  

MOTION:          To accept the revised proposal dated 11/6/06 for FF & E and technology design services: – (Clay/Croteau – unanimous)

                                    NOTE: An amendment to the contract will be prepared.

The committee reviewed the memo from BH +A – existing power poles.  The architect will be preparing an outline of the scope of work so that it may be presented to the Town Administrator so that a request can be made to NSTAR/Verizon to designate this pole change as a priority.  The project manager will be following up on the status of this task.

 

Floor plans in an 8x11 size were distributed to the Committee. 

 

Budget Reports – Design & Construction were distributed to the Committee.  It is noted that the additional services for FF & E and technology should be charged against design and not construction.  This change will be made.

 

DCAM Evaluation rating sheets were distributed to the Committee for designer services for BH +A.  This is a requirement since there is State funding on this project.  A second evaluation will be done at the completion of the project.  The members were asked to complete this form and return it at the next meeting for discussion.

 

 

 

Invoices:  The following invoices were approved for payment: (Wolk/Clay – unanimous)

WB Mason $75.47

Paul J. Rogan $781,420.31

All Seasons Septic $420.00

BH +A $15,675.32

Comcast $190.00

Platinum Services $413.60

 

Cottage and East Elementary School Close-out

Cottage Street School:

Cottage Arbitration Status:  The final arbitration has held on November 3rd.  The decision of the arbitration hearing officer should be sent out mid December.  Chairman Gladstone gave summary of the proceedings.

East Elementary School:

HV-1: A start-up for the HV equipment is scheduled for November 11, 2006.   

 

Roof Warranty:  There is still a roof warranty that has not been provided to the owner.  The Committee received a copy of a memo containing this information.

 

Executive Session: The following Committee members were polled and voted in the affirmative to go into executive session to discuss pending litigation on Cottage and East Elementary Schools: Gordon Gladstone, Fred Clay, Greg Waugh, Deb Benjamin, Colleen Tuck, Joel Wolk, Bill Croteau

 

The committee returned into open session at 7:35pm.

 

Middle School

HVAC - KBA:

Close-out status:  Paperwork continues to be sent into the Committee.

 

DCAM Evaluation Fraser:  The committee will complete this form and bring it back to the meeting on November 28th meeting.

 

Roof – KBA:

Close-out status:  Paperwork continues to be sent into the Committee.

 

DCAM Evaluation Silktown:  The committee will complete this form and bring it back to the meeting on November 28th meeting.

 

Force Main:

Request from School Department for information on Force Main:  The committee discussed this and it was beyond the scope of this committee as it is not a building.  It was recommended that the project manager discuss this with Ken Wertz, SPS and Eric Hooper, DPW. 

 

Wilber Abatement Project – STV

Project Status – the project is about 60% complete.  There was discussion regarding the impact of the removal of the windows and roof and the impact of the future development of the building.  The request to leave the roof and windows in place was generated by the future developer.  The Committee discussed the impact of leaving the windows and roof in place.  An opinion had been rendered by Town Counsel that it would be in acceptable to change the scope of the project to delete these portions of work.  The HAZMAT consultant also issued an opinion that the type of asbestos that was contained in window caulking and glazing as well as the roof adhesive would not render the entire structure as hazardous materials in the event of a fire or natural disaster. 

 

Job Meeting Report:  A job meeting was held on Monday, November 6, 2006 to review the status of the project and review any outstanding issues.  The following items were discussed and determined that action would be needed by the Committee:

  1. Roof Removal
  2. Floor Mastic Removal
  3. Gymnasium Floor – poor condition
  4. Window –boarding up

 

 

STV, Inc. responded in a November 7th letter with the following findings

  1. Floor Mastic Removal:  The Contractor is responsible for visiting the site to acquaint himself with the conditions.  SMI visited the site twice.  The Contractor is responsible for means and methods.  The claim is unjustified.
  2. Gymnasium Floor – poor condition: The Contractor is responsible for visiting the site to acquaint himself with the conditions.  SMI visited the site twice.  The Contractor is responsible for means and methods.  The contractor knew of partially collapsed upper floors in the building. The claim is unjustified. 
  3. Window –boarding up.  The contractor feels that that the reinstallation of the plywood is not explicitly stated in the contract documents.  STV issued a letter of Oct. 17, 2006 stating that they feel the contractor is not entitled to additional compensation for reinstalling the plywood on the windows.

 

The SSBC took the following action:

Window & Roof Removal:  Since the inception of this project, the proposed use of the building has changed from demolition to re-use as outlined in a proposal from Frontier Group for the development of this site.  As a result the SSBC has been requested to leave the windows and roof in place so that further deterioration of this building structure does not result from the open conditions.

 

MOTION:          The project manager shall request the architect(STV) to obtain a proposal from the contractor (SMI) to provide a proposal to delete the windows and the roof abatement and removal from their contract.(Baskin/Clay 7-0-1 Wolk abstains)

Discussion:       The members of the Committee discussed the procedure of this action and Member Wolk argued that he felt this was not the proper way to delete this portion of the work.

MOTION:          To reconsider the previous motion. (Baskin/Benjamin 6-1-1 Clay opposed – Wolk abstained)

MOTION:          To revote the previous motion: The project manager shall request the architect(STV) to obtain a proposal from the contractor (SMI) to provide a proposal to delete the windows and the roof abatement and removal from their contract.(Baskin/Croteau 1-7-0 (Clay – in favor) – Motion Fails

MOTION:          The project manager shall instruct the architect to issue a Construction Change Directive (CCD) to delete the window abatement and roof abatement work from their contract. (Baskin/Wolk 7-1-0 Clay opposed)

MOTION:          To reject SMI’s claims for additional work and compensation for floor mastic removal, gym floor – poor condition based upon the architects recommendation and findings in the letter dated November 7, 2006 – Change Orders. (Clay/Croteau – unanimous)

Discussion:       The window work was not addressed as it is not necessary to reinstall the plywood as the Committee has taken the direction not to have the windows abated.

           

The Wilber Cost Report was distributed to the Committee.

 

Invoices:  The following invoice was approved for payment.

Gelerman & Buschmann $300.00 – Wolk/Clay – unanimous

 

The next meeting is scheduled for November 14, 2006 which will be the second night of Town Meeting.  The location of the meeting will be changed to Sharon High School.  The meeting will be cancelled if necessary.

 

The meeting adjourned at 8:40pm

 

Respectfully submitted,

 

 

Maureen R. Doherty

Project Manager

 

 

____________________________________                     ________________________________

Signature of Chair                                                          Date of Acceptance