SHARON STANDING BUILDING COMMITTEE
Minutes
January 16, 2007
Members Present: Gordon Gladstone, Deb Benjamin, Rick Rice, Gina Maniscalco, Fred Clay, Rich Slater, Greg Waugh, Joel Wolk, Colleen Tuck
Associate Members Present: Steve Lesco, Rob Maidman
Guests Present: Kevin Turley
The meeting opened at 6:30pm at the Town Offices at 121 Lakeview Street.
1. Administration
Future meetings are scheduled for January, 30, 2007, Feb. 13, 27, 2007, March 13, 27, 2007
Elections
The Committee held their annual elections. Gordon Gladstone was nominated as chairman. Deb Benjamin was nominated as vice chairman. As per the SSBC by-laws the committee cast a secret ballot. The results are as follows: Gordon Gladstone received 9 votes for Chairman; Deb Benjamin received 9 votes as Vice Chairman. Both members will serve a one year term. Elections are held each January.
Meeting Minutes 1/2/07 – The meeting minutes were reviewed. The name of the Wilber School was corrected.
MOTION: To accept the meeting minutes of January 2, 2007 as corrected. (Wolk/Clay – unanimous)
Annual Report 2007- The Committee received a draft copy of the annual report and will send their comments back to the Chairman. The annual report is due to the Selectmen by January 30, 2007.
2. Community Center Project - BH +A
Project Status – Mr. Turley gave an overview of the progress at the Community Center. Rough-in work is on-going with all trades; plumbing, HVAC, electric and sprinklers. The boilers and switchgear are on site. Insulation is expected to begin early in February. The Fire Department, DPW and custodial staff of the Town have been invited to view the building before any walls are closed in to view the “in-the-wall” systems.
The committee discussed a letter which was submitted to the editor of the Sharon Advocate regarding the lights being on 24 hours a day at the Community Center. The Chairman will respond.
FF & E & Technology status – there will be a kick off meeting scheduled for the Rec. Director and COA director to review the process.
Invoices: The following invoices were approved for payment. (Tuck/Benjamin – unanimous)
Miniwarehouse $60.00
Comcast $95.00
Paul J. Rogan $712,930.39
3. Cottage and East Elementary School Close-out
Cottage Street School:
Arbitration: The chairman informed the committee that the decision of arbitration was in favor of the contractor for the full amount plus interest. The arbitrator based his decision on the fact that he felt that the as-built drawings in question were turned over to the architect and apparently lost or misplaced at that point and therefore the contractor had met their obligation.
Invoice: The following invoice was approved for payment. (Wolk/Clay – unanimous)
DF Pray $116426.12
East Elementary School:
Open Items:
The committee discussed the items that were open at the East Elementary School. The contractor has never submitted the Peterson Aluminum 15 year warranty for the “roofing system” that was provided and approved during the submittal process on October 11, 2002. As outlined in the mediation agreement – the committee is holding $200,000 for the roof. RJ Kenney has inspected the roof for completion of the punch list items. The fee for RJ Kenney will be back charged to the contractor.
The committee received a letter today from GGD stating that the HVAC equipment that was defective has been repaired by the manufacturer.
The committee will review the records for any additional open items at the East Elementary school.
4. Middle School HVAC - KBA
There are still some open items on the balancing report. The committee expressed displeasure that this has taken so long to close-out. The contractor had previously provided outstanding workmanship on this project until there was a change in personnel.
5. Wilber Abatement Project – STV
Project Status – The contractor has provided the manifest, OSHA training cards and certified payroll records for this project. The architect and HAZMAT consultant have reviewed the manifests and they are in compliance with the laws as well as in agreement with the amount of material that was disposed. These records will be turned over to the DPW for permanent record keeping.
Project Close-out – a change order needs to be prepared for the deletion of the roof and windows from the project. The architect had reviewed the figures that were submitted by the contractor and they appear to be in line with the estimate and the portion of work associated on the schedule of values. The chairman would like to have all the documents in place to close this out at the next meeting.
The meeting adjourned at 8:00pm. The next meeting is scheduled for January 30, 2007.
Respectfully submitted:
Maureen R. Doherty
Maureen R. Doherty – Project Manager
Gordon Gladstone January 30, 2007
Signature of Chair Date of Acceptance