SHARON STANDING BUILDING COMMITTEE
Meeting Minutes

January 30, 2007

Members Present:  Gordon Gladstone, Rich Slater, Colleen Tuck, Gina Maniscalco,

Bill Croteau, Joel Wolk,

Members Absent:  Deb Benjamin, Fred Clay, Rick Rice, Greg Waugh

Associate Members Present: Steve Lesco, Rob Maidman, Mike Baskin

Guest Present:  Tom Scarlata, Kevin Turley

Administration:

The meeting opened at 6:40 at the Town Offices at 121 Lakeview Street

The future meetings are as follows: Feb. 13, 27, 2007, March 13, 27, 2007

The meeting minutes of 1/16/07 were presented for review and approval.

MOTION:          To approve the meeting minutes of 1/16/07 as written. (Wolk/Slater – unanimous)

The Chairman presented the Annual Report 2007 which contained comments and suggestions from members.  It was a unanimous consensus to submit this report to the Selectmen for inclusion in the Town Report.

Community Center Project - BH +A

Project Status – Mr. Tom Scarlata and Kevin Turley gave an overview of construction at the Community Center.  The upstairs is framed, the exterior walls have been insulated and sheetrock is being installed.  The electrical and plumbing rough in has been completed, the sprinkler system and duct work are being installed.  The main level partitions are nearly complete with work progressing with the rough-in of the electrical, HVAC, plumbing and sprinkler systems, the floor has been insulated with a soundproof insulating layer and the plywood has been installed.  The ultrasonic inspections for the welds have been completed.  On the COA level the partition tracks have been installed, the framing has begun and should be completed by the end of the week.  A site walk will take place this weekend for members of the SSBC, Recreation Advisory Board and Counsel on Aging.

FF & E status- There was a meeting held on January 26, 2007 with members from the SSBC, Recreation Director and Counsel on Aging Director in attendance with the architect to review the FF & E process.  The architect distributed to the Committee a draft summary of the FF & E spreadsheet which lists the FF & E by department and by room.  It also illustrates what can be reused from existing, what is included in the base bid and what is new.

Technology status – A meeting will be held on January 31, 2007 at 3:00pm to discuss the network and how the classrooms and other public areas will be incorporated into the internet system.

NSTAR Rebate Status – The engineer consultant is reviewing this process and we will have a report at the next meeting.

Signage – The architect met with the Deputy Chief of the Fire Department and Building Inspector to review the signage requirements of the building.  The signage package will incorporate their recommendations.  The COA held a focus group and is reviewing changing the name of the “Counsel on Aging or Senior Center” to a more user friendly name. 

Community Center Beach – The committee discussed the opening of the Community Center Beach and the impact that construction would have on the use and access of this area.  The chairman read an email from Member Clay regarding his concern over the dangers of opening the beach on a construction site.  It was the general consensus of the committee that opening the beach and running an active construction site was not a good mix.

MOTION:          To recommend to the Board of Selectmen that the Community Center Beach remain closed until the construction project is complete and the building is occupied. (Lesco/Tuck – unanimous)

Commissioning – The final HVAC submittals have been received and will be turned over to the commissioning agent for review.

Cable TV - The committee discussed adding additional broadcasting capabilities to several additional rooms in the Community Center.  The architect will ask the contractor for a price proposal for this additional work.

East Elementary School Close-out

Mediation Agreement – The committee reviewed emails from construction counsel regarding the items that remained open per the mediation agreement.  The open items are the Final Balancing Report and the Roof Warranty.  The committee discussed the fact that the mediation agreement specifically named these items and money would not be released until the terms of the mediation agreement were met. 

Middle School HVAC - KBA

The architect is still coordinating the remaining close-out issues on this project.

Middle School – Force Main

The committee reviewed a request from School Department for project estimate from KBA for the force main project from the high school to the middle school.  There was discussion regarding management on this project and the experience that the engineer has had on this type of project.

Wilber Abatement Project – STV

The architect provided a project status report on the close-out of the project.  The committee discussed the fact that there are still several broken windows.  The architect will be requested to provide a certificate of substantial completion and a monetized punch list.

The meeting adjourned at 8:45pm

Respectfully submitted,

Maureen R. Doherty

Maureen R. Doherty – Project Manager

Deborah Benjamin                                                    February 13, 2007

Signature of Chair                                                          Date of Acceptance