SHARON STANDING BUILDING
COMMITTEE
MEETING MINUTES
MARCH 13, 2007
Members Present: Gordon Gladstone, Joel Wolk, Deb Benjamin, Gina Maniscalco,
Colleen Tuck, Greg Waugh, Rick Rice, Rich Slater
Members Absent: Bill Croteau, Fred Clay
Associate Members Present: Rob Maidman, Steve Lesco, Don Gilligan
Guests Present: Tom Scarlata – BH +A, Kevin Turley - CMS, Chris Garcia - GGD,
Bernie Melone - KBA
The meeting opened at 6:30pm at the Town offices at 121 Lakeview Street
Administration
Future Meetings: The following meetings have been posted: March 27, April 10, April 24, May 8, May 22, 2007.
Meeting Minutes
MOTION: To approve the minutes as amended; (change wording on page 2 – FF & E to state “provide choices of tables” rather than “provide tables” (Tuck/Wolk – 8-0-2 Waugh-rice abstain)
Community Center Project - BH +A
Project Status – Mr. Scarlata and Kevin Turley gave an overview of the Community Center project. The rough–in work continues on the common level and the lower level. Insulation will begin this week with drywall installation beginning on Saturday. The electrician is pulling the main conduits in the building in preparation for the NSTAR work which is scheduled to begin the week of March 26, 2007.
FF & E Status – The budget is $250,000 – The estimate from BH +A is $182,000 this does not include maintenance equipment.
Technology Status – The budget is $330,000 bid date March 29th at 2:00pm – the estimate for the wiring bid is $275,000.
BH +A is preparing presentation books so that the users can select the types of equipment. Spreadsheets were distributed to the committee and will be forwarded to the various departments for their review. The departments will be advised that this is the final list and we may not be able to buy everything that this contained on the list.
Signage Status – The Selectmen are voting on the new name for the COA portion of the Community Center.
Action Items:
1. Proposal Request # 63 – Toilet Accessories Changes – The users had requested a change from the “c-fold” type of paper towels to electric hand dryers after discussion at several job meetings. The scope of work was to solicit prices from the contractor to replace all the “c fold” type dispensers with a roll type dispenser and to eliminate the paper towels from the gang toilets on the common level and council on aging level and replace them with electric hand dryers. The committee reviewed the cost proposal for the electric hand dryers and questioned the number of hand dryers that were being installed. It was deter-mined that there should be two hand dryers in each of the bathrooms for a total of eight. The architect stated that the cost would be approximately $6800. There was discussion on the need to have electric dryers compared to paper towels.
MOTION: To change the “c-fold” dispensers to the roll type for $592.00 (Tuck/Rice – unanimous)
MOTION: To put in electric hand dryers in the gang toilets (Benjamin/Tuck 7-0-3 Slater/Maidman/Wolk opposed)
2. Bulletin # 97 – Sprinkler head at vestibule – The Committee discussed this situation and will wait for the price of a dry head before taking action.
3. Bulletin # 98 – drywall enclosures of electrical and plumbing – The committee discussed this situation and it was the consensus of the members to issue a CCD not to exceed $2500 on T & M (Benjamin/Tuck – unanimous)
4. Bulletin # 99 – crack repair –The committee discussed the two types of crack repair methods which were presented by the architect. It was the consensus of the committee to issue CCD not to exceed $2147 (Wolk/Benjamin – unanimous) (7:40pm - The chairman stopped the Community Center presentation so that we could discuss the Middle School project as Member Gilligan needed to leave to attend another meeting. This discussion continued at 8:00pm.
5. Bulletin # 100 – miscellaneous hardware changes -
6. Bulletin # 104 – Fire Department – additional Knox box
7. Email Request – Fire Department changes
8. Memo – change plaque from aluminum to bronze – The committee discussed the differences between bronze and aluminum and it was the consensus of the committee to upgrade to bronze (Wolk/Slater – 8-0-2 Maidman/Lesco- abstain)
Correspondence: The following correspondence was reviewed.
· BH+A memo – SSBC concerns
· BH+A – FF & E budget estimates
· Email – NSTAR Status
· Attic – floor loading
· Field Report # 29
· COP Log
The chairman expressed concern over some items that were raised at the last job meeting with the answers that were provided. Concern was expressed over the number of items that were on the change order log that were as a result of the MEP engineer. The architect asked if the committee would like to have the MEP engineer attend a future meeting of the SSBC.
Invoices and other Expenses: (The following invoices and expenses were approved for payment Tuck/Rice – unanimous)
· Fire Department – overtime removal of Fire Alarm Wires $ 222.08
· Police Department – Authorization of purchase of 2 Motorola Base Radio Units -$3436.00, The COA and Recreation Department presently share a unit, but it is the professional opinion of both the Chief and the architect that the base will not be able to provide service to the COA in the lower level. Therefore two units are needed. MOTION: To authorize the police department to purchase the units for the COA and Rec. Department. (Wolk/Lesco unanimous)
· HFY, Inc $1000.00
· Miniwarehousing $ 60.00
· Merrick Louison & Costello $ 420.00
· Comcast $95.00
· Bargmann Hendrie +Archetype $4860.00
· NSTAR $ 27,725.00
· CMS, Inc. $9933.00
· Bargmann Hendrie +Archetype $16,639.96
· Paul J. Rogan Company $ 411,208.84
Middle School – Force Main (GGD and KBA was in attendance)
Project Update – review proposal from KBA – Chris Garcia and Bernie Melone were in attendance to discuss the project. The committee reviewed the proposal that was received from KBA for the Force Main project. The amount of the proposal was approximately $68,000 of which $28,000 would be for construction administration. There was discussion on what could be charged to the “three schools account” and it had been determined earlier (by Town Counsel) that this work was part of “Phase 0” and design and bid preparation could be charged to this account. Member Gilligan stated that the amount requested from Capital outlay was sufficient to cover the cost of this and funding would be sought through this process rather than have the SSBC fund this portion of the project. This will be a FY09 project.
Correspondence: The committee reviewed the following correspondence.
· Request from School Department for Force Main
· Email from DPW
Invoices: The following invoice was approved for payment (Wolk/Benjamin – unanimous)
· Kaestle Boos Inc. $3080.00
East Elementary School Close-out
The Committee reviewed the proposal that was forwarded by our construction counsel. The consensus of the committee is to have the Chairman inform our construction counsel that the SSBC would like a performance/surety bond to meet the terms of the warranty as specified. It was acceptable to the committee that DF Pray/Capeway provides a bond in lieu of the warranty.
The final balancing report has not been received.
Correspondence: The committee reviewed the following correspondence.
· Roof Warranty – Petersen
· Grace Underlayment – Application Procedures
· Grace Underlayment – Exposure Guidelines
· Emails Regarding warranty
· Historical Roof correspondence
Invoices: The following invoices were approved for payment (Benjamin/Tuck – unanimous)
· EAST - Merrick Louison & Costello $52.50
· COTTAGE – Gelerman & Buschmann $48.00
Wilber Abatement Project – STV
Project Close-out – the final details of project close-out continues/
Invoices: The following invoice was approved for payment. (Tuck/Wolk – unanimous)
· Merrick Louison & Costello $ 70.00
The meeting adjourned at 9:20pm.
Respectfully submitted,
Maureen R. Doherty
Maureen R. Doherty – Project Manager
Gordon Gladstone March 27, 2007
Signature of Chair Date of Acceptance