SHARON STANDING BUILDING COMMITTEE
Meeting Minutes
March 27, 2007
Members Present: Joel Wolk, Rick Rice, Colleen Tuck, Greg Waugh, Fred Clay, Rich Slater,
Bill Croteau, Deb Benjamin, Gordon Gladstone
Members Absent: Gina Maniscalco
Associate Members Present: Steve Lesco, Rob Maidman
Guests Present: Kevin Turley – CMS, Bob Connors – STV
The meeting opened at 6:35pm at the Town Offices at 121 Lakeview Street.
Administration
Future meetings: April 10, 24, 2007, May 8, 22, 2007, June 5,19,2007
Meeting Minutes: The minutes of 3-13-07 were submitted for approval.
MOTION: To accept the minutes of 3-13-07 as amended. (Tuck/Wolk 6-0-1 Clay abstains)
Community Center Project - CMS
Project Status: The project is progressing on schedule. NSTAR has been on site since the end of last week and they are preparing to pull wires. The transformer has not arrived on site. The committee requested that an inquiry be made to determine the completion date of this installation. It is anticipated that sheetrock will be installed on the main floor beginning this weekend. There are some rough and uneven patches on the lower level floor that will need to be repaired prior to the installation of the strip vinyl flooring. The cost of this is unknown though it could be expensive. Sprinkler testing has started on the third floor and it is going smoothly. There are no long lead items that need to be ordered. The project continues to be on schedule.
Project Manager’s Report: The project manager distributed a report on the current status of the Community Center project. This report will be posted on the website and distributed to the Board of Selectmen.
FF & E status: All occupants of the building have reviewed the final FF & E list and responded with their comments back to the architect’s office. The maintenance equipment list has been updated and will be reviewed with the appropriate staff to determine the quantities of items to be added to the list.
Technology status: The due date for bids has been extended from March 29th to April 5th at 2:00pm at Sharon Town Hall.
Correspondence: The committee reviewed the following correspondence
· Notice of Bid Date Change for Wiring
· Commissioning Report
Invoices and other Expenses: The following invoices were approved for payment. (Tuck/
Wolk – unanimous)
East Elementary School Close-out
Mediation Agreement Review: Open items
· Final Balancing Report – The revised balancing report, which includes the roof top units, has been approved by GGD.
· Roof Warranty
Correspondence: The following correspondence was reviewed by the Committee.
· GGD Approval of final balancing report
· Email correspondence RE: Roof
Invoices: The following invoice was approved for payment. (Tuck/Wolk – unanimous) DF Pray $35,605.00 per mediation agreement – HVAC completion
Wilber Abatement Project – STV
Project Close-out: The committee discussed that the Board of Selectmen will be signing a letter of intent with the development group at their meeting. The committee received an email today reciting the language to be included in the letter of intent relating to the condition of the building at the time of the turnover. The Chairman called the Chairman of the Board of Selectmen to inform him that the building is not and will not be weather tight and that the language of the letter of intent should more accurately reflect that condition. There was further discussion regarding the future removal of the roof and the windows.
Mr. Bob Connors presented the committee with three change orders and the final requisition for their review and approval.
Change Order # 1: $25,850.00 - removal of additional plywood and wood sleepers in the gymnasium
Change Order # 2 ($25,850.00) – credit for deleting the removal of the windows and the roof
Change Order # 3 ($6760.00) – back charge to the contractor for additional shift work required by Smith & Wessel, the abatement monitoring company
MOTION: To authorize the Chairman to sign Change Orders # 1, #2, and # 3. (Wolk/Tuck – unanimous)
Requisition # 2 - $68,875.25 – The committee discussed the fact that there are some final items needed for close-out. There is a balance of $242.50 remaining in retainage.
MOTION: To approve Requisition # 2 in the amount in the amount of $68,875.25 pending the receipt and verification of all close-out documents. (Wolk/Tuck – unanimous)
The meeting adjourned at 7:50pm
Respectfully submitted,
Maureen R. Doherty
Maureen R. Doherty – Project Manager
Gordon Gladstone April 10, 2007
Signature of Chair Date of Acceptance