SHARON STANDING BUILDING COMMITTEE
Meeting Minutes
April 10, 2007

Members Present:  Gordon Gladstone, Deb Benjamin, Fred Clay, Bill Croteau, Gina Maniscalco, Rick Rice, Rich Slater, Colleen Tuck,  Joel Wolk

Members Absent:  Greg Waugh

Associates Members Present:  Rob Maidman, Steve Lesco

Guests Present: Jena Caruso, Esq. - Merrick, Louison & Costello, Tom Scarlata – BH+A, Kevin Turley - CMS

Administration

Future meetings:  April 24, 2007, May 8, 22, 2007, June 5,19,2007

Meeting Minutes 3-27-07 :Motion to approve as amended Wolk/Rice –unanimous

Release of held executive session minutes: Feb 7, 2006, Feb 16, 22 2005, March 1, 2005, January 4, 2005, January 18, 2005, April 29, 2003:  Motion to release (Tuck/Wolk)  

Community Center Project - CMS – BH +A – Merrick Louison & Costello                                                

Project Status - The drywall is nearly 80% complete with the finish taping being installed on the office level, the abatement has begun on the roof and the roof installation will progress as weather permits.  The crack repair has been completed on the lower level.  The conduits for future expansion will be approximately $600 for the entire installation.  Floor Leveling – The estimate for the repairs will not exceed $16,000.  The committee discussed the level of repair that is needed. We will have to provide diesel fuel for the emergency generator.  A permit may be necessary for fuel storage.  The Chairman toured the facility with the camera crew from cable TV which will be shown on Sharon Cable TV.

FF & E status – Budget Update Reports were distributed to the Committee.

Executive Session:

Motion: To enter into executive session for the purpose of discussing potential litigation as a result of bid errors. The committee allowed Tom Scarlata, architect, Kevin Turley – CMS and Jena Caruso, Esq. Merrick Louison and Costello’s office to attend the meeting.  The members of the committee were polled and the following members voted in the affirmative to enter into executive session. Gordon Gladstone, Deb Benjamin, Fred Clay, Bill Croteau, Gina Maniscalco, Rick Rice, Rich Slater, Colleen Tuck, and Joel Wolk .  The committee will return to open session to continue business. 

Motion:  To reject the bid of Coghlin Network Systems based on the fact that they did not provide a bid bond and accept the bid from Annese as the next low bid.  (Tuck/Wolk – unanimous)

DCAM Evaluations – The committee reviewed the DCAM Evaluations that were prepared by the project manager and reviewed with the contractor and clerk.  The Chairman will draft a clause to include on these evaluations stating that the Town does not hold a contract with the subcontractors and that the SSBC does not have first hand knowledge of job performance.

Correspondence:  The following correspondence was reviewed.

• Project Budget Report
• Field Observation Report #30
• Field Observation Report # 31
• DCAM Evaluation forms
• Bid Tab
• Reference Checks
• Coghlin’s Bid Bond Submission
• Email Correspondence regarding bid bond submission
• Correspondence from Annese Electrical RE: Bid bond submission

Invoices and other Expenses:  The following invoices were approved for payment (Tuck/Wolk – unanimous)

• Comcast - $95.00
• BH +A - $16347.39
• BH+A - $9465.00
• RJ Rogan Company - $ 417466.58
• Miniwarehousing $ 60.00

East/Cottage Elementary School Close-out

East: 

Mediation Agreement Review – Open item

Roof Warranty

Email Correspondence RE: Roof Warranty:  The Committee reviewed the email correspondence regarding the roof warranty at East Elementary School.  Members Rice and Wolk expressed concern that if a satisfactory agreement could be reach with DF Pray that would result in payment to DFP for the roof retainage despite a direct payment demand on file from the roofing subcontractor than this is a violation of MGL.  This will be referred to construction counsel as demands for direct payment were addressed in the mediation agreement.

Cottage:

Wetland replication

Scope of Work Designed by GGD – 12-2-05:  The Committee reviewed the scope of work that was prepared by GGD.  The coordination and close-out of this portion of the project has been on-going.

Motion:  To authorize the completion of the wetlands replication in an amount not to exceed $5,000 – (Maniscalco/Tuck – unanimous)

Wilber Abatement Project – STV

Project Close-out Status

DCAM Evaluations – STV, SMI – Final were distributed to the committee for their comments.

Middle School

DCAM Evaluation – Jupiter Electric was completed by the project manager. 

The meeting adjourned at 8:50pm.

Respectfully submitted,

Maureen R. Doherty

Maureen R. Doherty – Project Manager

Gordon Gladstone          April 24, 2004

Signature of Chairman                                        Date of Acceptance