Sharon Standing Building Committee

Meeting Minutes

April 28, 2009

Members Present:     Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Rick Rice, Roger Thibault, Steve Smith, Colleen Tuck and Rich Slater                                                                

Members Not Present:   Bill Croteau and Joel Wolk

Associate Members Present: Glenn Allen

Associate Members Not Present:  Sam Liao, Steve Lesco and Rob Maidman

Others in Present: Robert White (Project Manager) and Michael J. McKeon (Architect)

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:40 p.m. in the Conference Room at the Community Center.

1.         Administration

MOTION:  To approve the meeting minutes of April 14, 2009 (Clay/Tuck) -    unanimous - Thibault abstained as he was not at the meeting

             Future Meetings: May 12, 2009

Invoices

MOTION: approve the invoice from Gordon Gladstone for in state travel - $19.40 (Benjamin/Slater) unanimous

2. Sharon Middle School

Glenn Allen, associate member for the School Committee, reported that the School Committee has approved the concept of adding early childhood/administration addition to the Middle School Project.

The following was discussed by the Standing Building Committee re the Sharon Middle School Project:

§ Bob White discussed with the Standing Building Committee the Sharon Middle School Addition/Renovation Project Daedalus Projects, Inc. fee proposal at an estimated amount of $1,090,631;

§ Bob White and Mike McKeon to rework the Project Schedule for the next SSBC meeting;

§ Letter sent to Chair Gladstone by Michael McKeon dated April 22, 2009 re “Proposal for the Design and Construction Administration Services (Phases II and III) of the Sharon Middle School was discussed;

§ Phase II and III Schematic Design Fee Schedule:  Mr. McKeon proposes to provide Schematic Deign Phase architectural and engineering design services for a lump sum fee of One Million Two Hundred Ten Thousand Dollars ($1,210,000);

§ The Committee discussed at length how Kaestle Boos Associates, Inc. came up with the proposed fees for the Project – The SSBC needs more detail;

§ SSBC needs to know how much the Project is going to cost for Town Meeting in November 2009;

§ Construction Management at Risk Services – Comprehensive Plans and Procedures were discussed – Purpose of this document is what the responsibilities will be;

§ For purposes of the CM at Risk services, the following will be the composition of the required committees: 

1. Construction Manager at Risk Prequalification and Selection

      Committees:

· Richard Marks, Daedalus Projects Incorporated (Owner’s Project Manager – OPM)

· Michael McKeon (Architect)

· Gordon Gladstone, Chair of the Sharon Standing Building Committee

· Rick Rice, member of the Sharon Standing Building Committee;

2. Trade Prequalification Committee:

· Principal in Charge, Selected CM Firm

· Michael McKeon (Architect)

· CM at Risk

· Daedalus Projects, Inc.

· Joel Wolk, member of the Sharon Standing Building Committee

· Rick Rice, member of the Sharon Standing Building Committee;

3. The Construction Committee will consist of the following:

§ The entire Sharon Standing Building Committee

The following motions were made:

MOTION:  Approve for the purpose of Article 22 for the May 4, 2009 Town Meeting the amount of $1,375,000 for the Middle School -Project broken down as follows:  Kaestle Boos Associates, Inc. - pre-design and schematic $368,000,  design development $300,000, construction documents $450,000;  Daedalus Projects Inc.- including cost estimates $118,000; CM prequalification and estimated fee $60,000; Administrative  $5,000; Contingency $24,000; total $1,775,000 less balance of prior appropriation ($400,000) net $1,375,000 with the understanding of both KBA and Daedulas that the amounts being used represented their proposals and were not the agreed upon terms by the SSBC.  (Rice/Smith) - unanimous

MOTION:  To authorize the architect to go forward with the Feasibility Study and Schematic Design not to exceed $368,000 subject to final

                        negotiations between the Sharon Standing Building Committee

                        and the architect.  (Rice/Tuck) - unanimous

MOTION:  To adjourn the meeting at 9:10 p.m.  (Smith/Rice) unanimous

Submitted:

Linda Morse – Recording Secretary

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance