Sharon Standing Building Committee

Meeting Minutes

October 6, 2009

Members Present:     Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Bill Croteau, Rick Rice, Rich Slater, Steve Smith, Roger Thibault and Colleen Tuck

Members Not Present: Joel Wolk  

Associate Members Present: Glenn Allen

Associate Members Not Present:  Steve Lesco and Rob Maidman

Others in Present:      Michael McKeon and David Morais – KBA Architects

                                    Alison Rutley, Barbara Dunham – School Dept

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:35 p.m. in the Conference Room at the Community Center.

1.         Administration

MOTION:  To approve the meeting minutes of September 29, 2009 (Smith/Tuck) - unanimous – Smith, Croteau and Thibault abstained as they were not at the meeting.

Mr. Gladstone announced that the SSBC and School Committee would be meeting with the Board of Selectmen immediately following the SSBC meeting to discuss the warrant Middle School articles for the November 9 Special Town Meeting

Future Meeting: October 13, 2009

2. Sharon Middle School

Gordon Gladstone reviewed with the Standing Building Committee the reimbursement agreement from the MSBA for the Sharon Middle School Project:

§ MSBA will reimburse a maximum of 52.68% of allowable costs. 

§ As presented, that will mean a maximum reimbursement of $23,153,039.

§ The total cost of $49,540,287 included funds already appropriated and spent on roofing and HVAC  projects at the Middle School.

§ MSBA will reimburse 52.68% of only $241,000 for Owner’s Project Contingency

There was very lengthy discussion of the adequacy of $241,000 for Owner’s Project Contingency and general agreement that it was insufficient. Various other amounts were discussed.

The following motion was made:

MOTION:  To increase the Owner’s Project Contingency to $1,241,000.  (Slater/Croteau) – unanimous

This will bring the total cost of the project to$50,540,287 and a net new cost to the Town of $21,856,173.  This included previous improvements to roof and HVAC,

The Warrant for Nov. 9 will need to be reopened to include a separate article to appropriate funds to pay for the Architect and Owner’s Project Manager until a debt exclusion vote in January 2010.  The amounts needed are:

      Architect’s fee: $333,000

      OPM: $24,000 (3 month at $8,000/month)

MOTION:  To ask the Board of Selectmen to add an article to the Nov. 9 Warrant authorizing $357,000 to pay architect and Owner’s Project Manager for 3 months until the January vote.  (Rice/Thibault) – unanimous

3.         Proposed Charter

SSBC discussed the proposed changes to the SSBC composition, size and responsibilities in the draft Charter.  G Gladstone presented a draft letter addressing the first two proposed changes. Members expressed concern that the SSBC would be asked to do more with fewer members. B Croteau described the responsibilities proposed for the SSBC for assessing the condition of the town’s buildings.  It was agreed to continue this discussion on the 13^th. 

MOTION:  To adjourn the meeting.  (Benjamin/Slater) – unanimous

Meeting adjourned at 8:25 p.m.

Submitted:

Colleen Tuck – SSBC Member

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance