Sharon Standing Building Committee

Meeting Minutes

October 27, 2009

Members Present:     Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Bill Croteau, Steve Smith, Colleen Tuck and Joel Wolk  

Members Not Present:  Rick Rice, Rich Slater, Roger Thibault

Associate Members Present: Glenn Allen

Associate Members Not Present:  Steve Lesco and Rob Maidman

Others in Present:      Michael McKeon and David Morais – KBA Architects

                                    Robert White – Daedalus Projects Inc.

      Ken Wertz, Director of School Department of Maintenance and Operations

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:35 p.m. in the Conference Room at the Community Center.

1.         Administration

Future Meetings:  Thursday, November 12, 2009

                               Tuesday, November 24, 2009

MOTION:  To approve the meeting minutes of October 6, 2009 (Wolk/Smith) - unanimous (Wolk abstained as he was not at the meeting.)

MOTION:  To approve the meeting minutes of October 13, 2009 (Wolk/Smith) - unanimous

2. Sharon Middle School

Bob White discussed with the Committee the following:

· DPI Update on the “Construction Management at Risk” services application approval (7-10 days); and the “Request for Qualifications” (RFQ) review to coincide for Ads.  The members of the Standing Building Committee are asked to send any comments re RFQ to Chair Gladstone;

· DPI to draft ad for Compass and local paper;

· KBA Update: Design Development.

Chair Gladstone talked to Town Counsel re Joel Wolk’s participation in the selection of a CM at risk who is a member of the Standing Building.  Joel Wolk will recuse himself from all aspects of the process of review/deliberation/selection of the CM at risk if the firm he works for is a respondent.  If that firm does not respond, then the SSBC member may participate in the process.

Michael McKeon of KBA Architects presented project updates:

· KBA and DPI met with Kevin O’Rourk, Middle School principal for their first review of the phasing plan;

· KBA met with the Superintendent, Asst. Superintendent and Business Manager to review progress on the layout of the District Administration Offices;

· KBA has scheduled a meeting with the Food Service Director, district administrators and consultant;

· KBA is further developing design documents and plans to present progress elevations for next SSBC meeting;

· GGD has confirmed with the Building Official that all of the plumbing fixtures proposed for the project meet or exceed Code-mandated water use limitations;

· DPI and KBA plan to meet to discuss cost saving strategies for site development;

· DPI was informed by the IG’s office that their review of Sharon’s CM@Risk application is nearly completed;

· MA CHPS issues.

Force Main vs. Septic

KBA’s consultant estimated the full construction cost of the force main at $828,740.  They have now estimated the comparative cost of a septic system in the football field at $1,211,280 and the alternative of locating it at the rear playfields at $867.280.

Ken Wertz, Director of School Department of Maintenance and Operations, stated that it would be easier to maintain the septic system rather than the force main.  Will need School Committee input on force main vs. septic.

Project and Scope Agreement

Town Counsel to certify who the appropriate person should be to sign the “Project and Scope Agreement”.

Proposed Charter

A copy of a letter sent to the Charter Commission dated October 3, 2009 from the Sharon Standing Building Committee was discussed.  Member Rich Slater suggested that the letter be sent to the Sharon Advocate.

3. Community Center

The condensation issue continues to be worked on.  Chair Gladstone received an email from R.P. O’Connell, Inc. who provided the heat pumps at the Community Center.  R.P. O’Connell, Inc. was at the Community Center for one week recovering, recharging and testing the units.  Chair Gladstone forwarded the email to Tom Scarlata.

MOTION:  To approve office supply expense for Gordon Gladstone in the amount of $4.01 (Clay/Tuck) – unanimous

MOTION:  To adjourn the meeting.  (Wolk/Smith) – unanimous

Meeting adjourned at 7:50 p.m.

Submitted:

Linda Morse – Secretary

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance