Sharon Standing Building Committee

Meeting Minutes

November 24, 2009

Members Present:     Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Joel Wolk, Bill Croteau and Colleen Tuck

Members Not Present:  Rich Slater, Roger Thibault, Rick Rice and Steve Smith

Associate Members Present: Glenn Allen

Others in Present:      Michael McKeon, David Morais and David McKinley – KBA Architects

                                    Robert White – Daedalus Projects Inc.

      Ken Wertz, Director of School Department of Maintenance and Operations

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:42 p.m. in the Conference Room at the Community Center.

1.         Administration

MOTION:  To approve the meeting minutes of October 27, 2009 (Wolk/Glenn) - unanimous

MOTION:  To approve the meeting minutes of November 12, 2009 (Croteau/Tuck) - unanimous -   (Benjamin and Wolk abstained as they were not at the meeting.)

Future Meetings: Tuesday, December 22, 2009

2. Sharon Middle School

MOTION:  To approve invoice #3199-10302009 dated October 30, 2009 from Daedalus Projects Inc. for Owner’s Project Management services rendered in the amount of $18,149.00.  (Wolk/Allen) – unanimous

MOTION:  To approve invoice #7 dated October 27, 2009 from Kaestle Boos Associates, Inc. for professional services rendered September 12 to October 27, 2009 in the amount of $6,160.00.  (Wolk/Allen) – unanimous

Michael McKeon of KBA Architects gave a PowerPoint presentation re the interior and exterior elevation studies of the Sharon Middle School Project.

Mike presented to the Standing Building Committee the following project update:

· Site cost management (VE) meeting with DPI on November 13, 2009;

· Revisions to the district Admin area were discussed with the Superintendent on November 16, 2009;

· Presentation of the proposed site phasing plan and the sewage disposal options to the Sharon School Committee was made on November 17, 2009.  The SSC voted unanimously to endorse the force main option;

· HVAC coordination meeting held on November 18, 2009;

· A plan review meeting was held with the ECC director and Middle School Principal on November 19, 2009;

· KBA and its Food Service consultant met with the Superintendent, Middle School Principal and Food Service Director on November 23, 2009 for final review of the planned installations.

· GGD to schedule meeting with Town Engineer, Board of Health and Conservation Commission to discuss updating the permitting the Forced Main;

· Follow up coordination meeting has been held with the mechanical and structural engineers and meetings are scheduled with the electrical engineer and technology consultant;

· GGD, with Ken Wertz’s help, will dig test pits to determine infiltration around the site.

Robert White of Daedalus Projects Inc. discussed with the Committee the following:

· CM at Risk update – RFQ is now available – CM’s can start requesting RFQ’s

· Three companies have inquired already: Agostini,Gilbane and Colantonio – December 15, 2009 is the deadline for submissions;

· Commissioning Agent update – no response from MSBA as of yet;

· Designer’s DD progress update.

Chair Gladstone to call meeting for the purpose of the organization of the School Building Committee and to authorize a member to sign MSBA agreements on behalf of the School Building Committee.

Minutes of the Sharon Standing Building Committee will be sent to the members of the School Building Committee.

3. Other Business

Chair Gladstone has stated that the OPM has purchased custom-made pens from him (Mr. Gladstone) in a private sale.

Meeting adjourned at 7:45 p.m.

Submitted:

Linda Morse – Secretary

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance