Sharon Standing Building Committee
Meeting Minutes
December 22, 2009
Members Present: Chair Gordon Gladstone, Fred Clay, Joel Wolk, Bill Croteau, Colleen Tuck, Rich Slater, Roger Thibault and Steve Smith
Members Not Present: Rick Rice and Deb Benjamin
Associate Member Not Present: Glenn Allen
Others in Present: Michael McKeon and David Morais – KBA Architects
Richard Marks and Joseph Sullivan – Daedalus Projects Inc.
Ken Wertz, Director of School Department of Maintenance and Operations
The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center. The meeting was delayed until 7:27 p.m. in order to provide time for the meeting of the School Building Committee
1. Administration
MOTION: To approve the meeting minutes of December 8, 2009 (Smith/Wolk) - unanimous
Future Meetings: Tuesday, January 5, 2010
2. Sharon Middle School
MOTION: To approve invoice # 3199-091120 dated November 30, 2009 from Daedalus Projects Inc. for Owner’s Project Management services in the amount of $8,000. (Wolk/Slater) - unanimous
MOTION: To approve invoice # 8 dated December 10, 2009 from Kaestle Boos Associates, Inc. for professional services rendered in the amount of $300,015. (Wolk/Slater) – Clay abstained
KBA proposal for Design and CA Services of the Sharon Middle School was discussed and it was determined that KBA’s proposal needs to be modified to reflect $400,000 for Design Development.
MOTION: To authorize the Chair or Vice Chair to sign the KBA contract pending execution of changed contract amendment. (Wolk/Slater) – Clay abstained
MOTION: To authorize the Chair or Vice Chair to sign Amendment #1 of the Contract for Project Management Services of Daedalus Projects, Incorporated for Design Development Phase in the amount of $55,690. (Wolk/Slater) - unanimous
Michael McKeon of KBA Architects gave a PowerPoint presentation re the Interior and Exterior Studies of the Sharon Middle School Project and discussed with the Committee the revised Project Budget (MSBA Form 3011)
Mike presented to the Standing Building Committee the following project update:
§ On December 9, 2009, follow-up UVAC coordination meeting held at KBA’s office in Foxborough, MA;
§ On December 10, 2009, a Civil Engineering, Plumbing and Fire Protection coordination meeting was held at KBA’s office in Foxborough, MA;
§ On December 21, 2009, a meeting was held at the Sharon School Administration Building with Dr. Dunham and Principal O’Rourke in order to address the courtyards, Middle School administration and Central Administrative layouts;
§ Meeting with Universal Environmental Consultants to discuss the abatement scope of work to be on Thursday, December 24, 2009. Areas that need to be dealt with are sealing of the tunnels, windows, and other existing areas which were left undisturbed during the ’05 project but may be disturbed during this project;
§ KBA has asked to have a Scenic Road Hearing for January 27, 2010 pending passage of funding on January 19, 2010. Purpose of the meeting is to determine the taking down of trees over 3” in caliper with the right of way.
Richard Marks of Daedalus Projects Inc. discussed with the Committee the following:
§ Review the OPM additional services proposal;
§ Review Designer additional services proposal;
§ Review OPM/Designer invoices;
§ Budget Update;
§ CM@Risk update;
§ Schedule update;
§ Commissioning update – RFP out in January 2010;
§ Designer’s Report;
Richards Marks reported that Daedalus has received the following thirteen CM at Risk Qualification packages: Bacon Construction Company, Inc., Barr & Barr, Inc., Callahan, Inc., Columbia Construction Company, Consigli Construction Co., Inc., CTA Construction Company, Daniel O’Connell’s Sons, Gilbane Building Company, O’Connor Constructors, Suffolk Construction, Turner Construction Company, Whiting-Turner Contracting Company and W.T. Rich Company.
The Selection sub-committee consisting of Gordon Gladstone, Rick Rice, Mike McKeon and Richard Marks solicited input from the members of the SSBC after which the Selection sub-committee selected the following six firms as qualified: Bacon Construction Company, Inc.,
Consigli Construction Co., Inc., CTA Construction Company, Gilbane Building Company,
Suffolk Construction and Turner Construction Company.
All qualified firms will be interviewed.
Attorney Pat Costello of Pfaff, Louison, Costello, will be working on the Construction Contract for the CM@Risk.
3. Other Business
Community Center contacted HVAC consultant re ongoing issue.
Meeting adjourned at 9:14 p.m.
Submitted:
Linda Morse – Secretary
__________________________________ ___________________
Signature of Chair Date of Acceptance