Sharon Standing Building Committee

          Meeting Minutes

           April 27, 2010

Members Present:     Chair Gordon Gladstone, Fred Clay, Colleen Tuck, Bill Croteau, Rick Rice, Steve Smith, Roger Thibault, Rich Slater, Joel Wolk and Glenn Allen

Members not Present:  Vice-Chair Deb Benjamin

Others Present:          Mike McKeon - KBA Architects

                                    Joseph Sullivan, Robert White - Daedalus Projects Inc.

            Michael Dupuis and Todd McCabe - Consigli Construction Co.

            Ken Wertz, Director of School Dept. of Maintenance and Operations

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. in the Conference Room at the Community Center.

1.         Administration

Approval of Minutes

MOTION:  To approve the meeting Sharon Standing Building Committee Regular Session minutes April 13, 2010 (Rice/Smith) - unanimous – Wolk and Slater abstained

Future Meetings: Tuesdays May 11 and 25, 2010

Invoices

MOTION: approve Invoice #SCG000-002 from W.B. MASON dated April 14, 2010, in the amount of $47.72 for office supplies (Clay/Tuck) – unanimous

MOTION: approve Invoice #16573 from Gelerman Buschmann dated April 20, 2010, in the amount of $1,332.00 for Professional Services (Clay/Tuck) – unanimous

2.         Sharon Middle School Project Updates

Bob White gave the following update:

· Groundbreaking ceremony for the Middle School Project scheduled for May 28, 2010 at 10:00 a.m.;

· All members required to take online Ethics Course – SSBC Secretary to check with Town Clerk for any missing certificates;

· Send meeting minutes to SSBC involving school or school department members;

· Submitted and document signoffs for plans and notes from meetings;

· Reviewed school and phasing plans with School Dept. – Confirmed dates for MCAS;

· Consigli to provide current plan at every SSBC meeting;

· Sent MSBA commission proposal to KBA and Consigli on March 19, 2010, awaiting MSBA award – DPI to follow up;

· Conservation Commission wants independent review of drainage & sewer calculations – in progress;

· Preparing memo recapping CORI meeting with Dr. Dunham;

· Present testing proposal with budget vs. bids;

· Need letter to Dr. Dunham and letter from Dr. Dunham to SSBC with proprietary items requested – Ken Wertz will do;

· Information re: “ERUV” to be included in contract documents;

· Bob White to meet with Gordon Gladstone to finalize summary of line item cost changes in budget;

· KBA to provide PV Array cost/payback analysis, grant opportunities;

· Meeting is set for April 29, 2010 to finalize division 1 of GC’s for subs contracts and issue;

· Notify KO re: subs site tour and pre-bid conference of May 6, 2010;

· Town needs to sign gas co contracts for scope and price – KBA to look into;

· Re-visit GC’s and allowances;

· Backup requested by Board of Health by May 5 for May 10, 2010.

Todd McCabe of Consigli Construction Co. gave the following weekly preconstruction status report :

Todd McCabe went through the Middle School with Ken Wertz during the April School vacation identifying Phase 2A and Phase 3A of the Middle School Project.

Mike McKeon of KBA Architects gave the following Architect’s Report:

· ZBA Hearing held on April 14, 2010 at 7:00 p.m. – All variances were tentatively accepted pending the Conservation Commission’s approval of the drainage review and a possible request for a fence on the south side;

· April 15, 2010. KBA the second acoustical coordination meeting was held at KBA’s Foxborough office;

· The MSBA 90% Construction Document submission which was scheduled for April 14, 2010 has been sent to the estimators for their final estimates and will be submitted to MSBA once reconciled;

· April 22, 2010, KBA submitted the 90% set of documents to the Sharon Building Department for the distribution and review by the Building Inspector, Plumbing Inspector, Electrical Inspector and Fire Department;

· April 26, 2010, GGD attended the Board of Health hearing;

· April 27, 2010, the Pre-Qualification Committee completed the prequalification process;

· April 27, 2010, KBA met with Dr. Dunham and Kevin O’Rourke for final approval on the plans which are currently being signed by the Superintendent, Principal, School Committee Chair and the Academic Department Heads for the school;

· The 60% MSBA submission was delivered on April 27, 2010 to the SSBC.  DPI will deliver the documents to the MSBA;

· The Construction Documents (Phase II) will be available to bidders at the printer on May 3, 2010.

MOTION:  To adjourn the meeting at 8:10 p.m.  (Wolk/Slater) unanimous

Submitted:

Linda Morse – Recording Secretary

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance