Sharon Standing Building Committee

         Meeting Minutes

          January 5, 2010

Members Present:     Chair Gordon Gladstone, Joel Wolk, Fred Clay, Colleen Tuck, Rick Rice, and Steve Smith

Members not Present:  Roger Thilbault, Bill Croteau and Rich Slater

Associate Member Not Present:  Glenn Allen

Others Present: David McKinley and David Morais – KBA Architects

                            Robert White and Joseph Sullivan – Daedalus Projects Inc.

    Ken Wertz, Director of School Dept. of Maintenance and Operations

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:37 p.m. in the Conference Room at the Community Center.

1.         Administration

Election of Officers

Chairman - Nomination for Gordon Gladstone was made by Joel Wolk.  Mr. Gladstone accepted the nomination.  Gordon Gladstone was unanimously elected as Chairman of the Sharon Standing Building Committee for the year 2010.

            Vice-Chair - Nomination for Deb Benjamin was made by Joel Wolk.

Ms. Benjamin accepted the nomination.  Deb Benjamin was unanimously elected as Vice-Chair of the Sharon Standing Building Committee for the year 2010.

Approval of Minutes

MOTION:  To approve the meeting School Building Committee minutes of December 22, 2009 (Tuck/Smith) unanimous – Benjamin and Rice abstained

MOTION:  To approve the meeting Standing Building Committee minutes of December 22, 2009 as corrected (Smith/Tuck) unanimous – Benjamin, Rice and Wolk abstained

Future Meetings: January 19, 2010, February 2, 9, 11 and 16, 2010

2.         Sharon Middle School Project

DPI and KBA Contracts to be amended.

The Committee discussed Request for Proposals for Construction Management Services (Draft).  It is anticipated by the next meeting the following will be completed:

§ Point scale for qualifications;

§ Finalization of the RFP;

§ CM General Conditions;

§ Format of updated Cost Report;

§ CORI check

§ Ground rules for CORI check

Robert White of Daedalus presented the following update re Sharon Middle School:  1. Total Project Budget with September/December Comparison;

2. Schedule Update/DD’s/Reconciled Cost Estimate; 3. Commissioning Agent Update-MSBA to issue RFP’s this month; 4. OPM Invoice Recap for Information; 5. Designer’s Report; 6. CM at Risk Notices to Applicants/Interview Schedule and RFP Final Draft; 9. Filed Sub-bidders RFQ Draft.

David Morais of Kaestle Boos presented the following summary re Sharon Middle School Project:  On December 24, a meeting with Universal Environmental Consultants to discuss the abatement scope of work was held at KBA’s office in Foxborough.  KBA had a conversation with Building Inspector regarding the variance process and permitting on January 5, 2010.  The Building Inspector informed KBA that the Middle School Project will need to file an application for the variances.  KBA presented to the SSBC a half-size set of drawings of what will be delivered to the estimator and the OPM by January 6, 2010.  KBA will present the physical model at the January 6, 2010 School Committee Meeting.  Referendum for the Middle School is January 19, 2010.  KBA has asked to have a Scenic Road Hearing for January 27, 2010 pending passage of funding on January 19, 2010.  The purpose of the meeting is first present an overall site plan as well as a public hearing concerning the removal of trees on Mountain Street due to its scenic road status.  KBA is requesting approval of the current site plan for this presentation.

David Morais of KBA presented the proposed overall current Site Plan to the SSBC for approval.  The Committee unanimously approved the presentation of the overall Site Plan for the Middle School Project.

MOTION:  To adjourn the meeting at 8:30 p.m.  (Wolk/Tuck) unanimous

Submitted:

Linda Morse – Recording Secretary

__________________________________                            ___________________

Signature of Chair                                                                     Date of Acceptance