Sharon Standing Building Committee

                                                       Meeting Minutes

                                                       February 2, 2010

 

Members Present:  Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Colleen Tuck, Joel Wolk, Roger Thibault, Rich Slater and Steve Smith

 

Members Not Present:  Bill Croteau and Rick Rice

 

Associate Member Present: Glenn Allen

 

Others Present:  Robert White and Joseph Sullivan - Daedalus Projects Inc.

                             Michael McKeon and David Morais - KBA Architects

                             Ken Wertz, Director of School Dept. of Maintenance and Operations

 

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference at the Community Center.

The Meeting of the Sharon Standing Building Committee was called to order at 6:34 p.m. in the Conference Room at the Community Center.

 

1.         Administration

           

            Approval of Minutes

 

MOTION:  To approve the Sharon Standing Building Committee meeting minutes of January 19, 2010.  (Slater/Wolk) Thibault

abstained as he was not at the meeting.

 

Future Meetings:  February 16 (Tuesday) 6:30 p.m. Conference Room

                             February 17 (Wednesday) 6:00 p.m. Room 26

                             February 18 (Thursday) 5:00 p.m. Room 26

 

2.         Sharon Middle School Project

 

            Member Joel Wolk recused himself from this portion of the meeting at 6:50 p.m..

           

Bob White of DPI gave the following update on the Project:

 

§         A walk-through is scheduled for February 3, 2010 at 3:00 p.m.;

§         The contract for Project Management Services (Amendment 2) in the amount of $1,090,631 was reviewed by committee;

§         Budget update on cost estimate vs. MSBA budget - SSBC to review for next meeting (Chair Gladstone pointed out that any

change in the Cost Report should come to the SSBC in written form);

§         CM at Risk update: RFPs due Monday, February 8, 2010; one original and 13 copies of the proposals are to be submitted;

Interviews are scheduled on evenings of February 17 and 18, 2010; Selection Committee to decide on CM at Risk after

last interview on the 18th;

§         No update available re Commissioning;

§         Bob White to meet with Superintendent Barbara Dunham re CORI check;

§         Propay - inputting of past bills starting February 3, 2010 in order for money to be received prior to fiscal year-end;

§          DPI to email Draft 2 of the Sub-Contractor Prequalification on February 3, 2010;

§          DPI has delivered a set of the Middle School plans to the MSBA;

§         Selection Committee to meet and review re distribution of scoring weights re the CM at Risk interviews.

 

Member Joel Wolk returned to the SSBC meeting at 7:45 p.m.

 

Mike McKeon of KBA gave the following update on the Project:

 

§         KBA and consultants have completed the DD set of documents in accordance with the MSBA requirements to be delivered to

SSBC and to Daedalus for delivery to MSBA;

§         Estimate Reconciliation meeting between KBA and DPI on January 21, 2010;

§         David Morais, the Project Architect, made a presentation to the School Council in the Middle School on January 26, 2010;

§         All-day coordination meetings conducted with individual consultants (by trade) at KBA offices in Foxborough on January 27, 2010;

§         Meeting with Athletic Director and a representation of the Pop Warner Football League held at Superintendent’s office on

January 27, 2010 to discuss access to field and disposition of the concession stand and existing storage structures, as well as future spectator seating capacity;

§         On January 27, 2010 a Public Hearing regarding removal of trees along a designated scenic route (Mountain Street) was held.  The removal of designated tress as proposed as approved.  (The application was filed by KBA on behalf of SSBC Chairman Gladstone and signed by the Chair of the SSBC on January 26, 2010);

§         A Project Informational meeting for neighbors is being planned for the week of February 22-26, 2010;

§         Conservation Commission hearing is scheduled for March 4, 2010;

§         ZBA Hearing tentatively scheduled for March 10, 2010;

§         KBA to meet to go over finalized plans with Department Heads on February 3, 2010.

 

The processing of invoices for approval for payment by the SSBC was discussed.  Member Fred Clay will be reviewing all invoices that

are received for payment.  Mr. Clay would like each invoice to be more descriptive of the work that has been done before having the

SSBC signing off for payment.  DPI and KBA agree and will be in discussion with Mr. Clay re this matter.

 

Contract for Project Management Services – Amendment No. 2

 

MOTION:  To approve the Contract for Project Management Services – Amendment No. 2 (Daedalus Projects, Incorporated) in the amount of $1,090,631 as aggregate for entire project for DPI.  (Wolk/Smith) – unanimous

 

Contract for Designer Services – Amendment No. 1

 

MOTION:  To approve the Contract for Designer Services – Amendment No.1 (Kaestle Boos Associates, Inc.) in the amount of $2,348,000.00 as aggregate for entire contract up to and end of Project of Kaestle Boos Associates, Inc. (Wolk/Smith) – unanimous

 

Invoices

 

MOTION: approve the invoice from Gelerman, Buschmann & Jeter, P.C. dated December 18, 2009 for $2,400.00 (Wolk/Clay) – unanimous

 

MOTION: approve the invoice from Gelerman, Buschmann & Jeter, P.C. dated   November 20, 2009 for $1070.00 (Tuck/Slater) – unanimous  - Wolk abstained

 

            MOTION:  To adjourn the meeting at 9:00 p.m.  (Wolk/Slater) unanimous

 

Submitted:

 

 

 

Linda Morse – Recording Secretary

 

 

___________________                                                          _______________

Signature of Chair                                                                     Date of Acceptance