DRAFT

Sharon Standing Building Committee

Meeting Minutes

February 23, 2010

Members Present: Chair Gordon Gladstone, Vice Chair Deb Benjamin, Fred Clay, Colleen Tuck, Joel Wolk, Roger Thibault, Rich Slater, Bill Croteau, Rick Rice and Steve Smith

Associate Member Not Present: Glenn Allen

Others Present: Joseph Sullivan - Daedalus Projects Inc.

Michael McKeon - KBA Architects

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference at the Community Center.

The Meeting of the Sharon Standing Building Committee was called to order at 6:39 p.m. in the Conference Room at the Community Center.

1. Administration

Approval of Minutes

MOTION: To approve the Sharon Standing Building Committee meeting minutes of February 2, 2010. (Tuck/Smith) - unanimous - Wolk, Croteau and Rice abstained

Future Meetings: March 2 and March 16 (Tuesday) 6:30 p.m. Conference Room

Chair Gladstone wanted it to be noted that the Standing Building Committee Secretary ordered an ink cartridge for his printer.

The 2009 Sharon Standing Building Committee Annual Report for the Town Report was distributed to the members of the committee for their review and acceptance. (Slater/Tuck) – unanimous

MOTION: to accept the 2009 Sharon Standing Building Committee Annual Report as written.

The “Ethics Commission Mandatory Training Requirements; Conflict of Interest Law and New Open Meeting Law” packets were distributed to committee members for their signatures upon completion of the Mandatory Training Requirement – Summaries and Online Training and to be returned to the Sharon Town Clerk’s Office.

Invoices

Member Fred Clay has been appointed to review all invoices for recommendation for payment prior to SSBC meetings.

Chair Gladstone presented the following list of invoices for payment:

INVOICE: Invoice dated February 4, 2010 from Louison, Costello,

Condon & Pfaff, LLP for Construction Related Legal Services in the amount of $1,785.00

INVOICE: Invoice #16327 dated January 19, 2010 from Gelerman,

Buschmann & Jeter, P.C. for Professional Services in the amount of $672.00

INVOICE: Invoice #16406 dated February 15, 2010 from Gelerman, Buschmann & Jeter, P.C. for Professional Services in the amount of $168.00

INVOICE: Invoice #3199-091217 dated December 30,2009 from

Daedalus for period December 1-31, 2009 in the amount of $8,000.00

INVOICE: Invoice #3199-100118 dated January 29, 2010 from

Daedalus for OPM services for the Sharon Middle School in the amount of $26,000.00

INVOICE: Invoice #3199-091228 dated December 31, 2009 from Daedalus

for Boston Globe CM @ Risk RFQ ad in the amount of $86.10

INVOICE: Invoice #9 dated December 30, 2009 from Kaestle Boos for Design Development in the amount of $79,985.00

Mr. Clay recommends the above invoices to be processed for payment.

MOTION: To approve invoice dated February 4, 2010 from Louison, Costello,

Condon & Pfaff, LLP for Construction Related Legal Services in the amount of $1,785.00 (Wolk/Clay) – unanimous

MOTION: To approve invoice #16327 dated January 19, 2010 from Gelerman,

Buschmann & Jeter, P.C. for Professional Services in the amount of $672.00 (Wolk/Clay) – unanimous

MOTION: To approve invoice #16406 dated February 15, 2010 from Gelerman, Buschmann & Jeter, P.C. for Professional Services in the amount of $168.00 (Wolk/Clay) – unanimous

MOTION: To approve invoice #3199-091217 dated December 30,2009 from

Daedalus for period December 1-31, 2009 in the amount of $8,000.00 (Wolk/Clay) – unanimous

MOTION: To approve invoice #3199-100118 dated January 29, 2010 from

Daedalus for OPM services for the Sharon Middle School in the amount of $26,000.00 (Wolk/Clay) – unanimous

MOTION: To approve invoice #3199-091228 dated December 31, 2009 from Daedalus for Boston Globe CM @ Risk RFQ ad in the amount of $86.10 (Wolk/Clay) – unanimous

MOTION: To approve invoice #9 dated December 30, 2009 from Kaestle Boos for Design Development in the amount of $79,985.00 (Wolk/Clay) – unanimous

2. Sharon Middle School Project

Mike McKeon of KBA gave the following update on the Project:

§ KBA met with the principal, most department heads and the director of the Early Childhood Center on February 3, 2010 to review final plans;

§ On February 9, 2010, KBA met with the Early Childhood staff to review outdoor play area. An outdoor storage for playthings was requested;

§ KBA met with the Superintendent to review requests made by the Middle School staff, the Athletic Director and the representative of Pop Warner football and the required letters regarding the District’s MA CHPS intentions on February 15, 2010;

§ February 24, 2010, KBA will be meeting with the Town tree warden to review the planting plan for any potential maintenance issues;

§ The Conservation Commission hearing is scheduled for March 4, 2010. The abutter’s notices have been sent out;

§ ZBA hearing is scheduled for April 14, 2010. The preliminary meeting with Mr. Kent will be to review the package prior to submittal. Application fees, mailing costs and advertisement costs have been estimated at $680;

§ A revised plan of the courtyards was presented.

Joe Sullivan of DPI gave the following update on the Project:

§ DPI to hand deliver Design documents for the MSBA. A copy of the specification will also be included;

§ DPI provided budget comparison that specifically starting with the DPI DD estimates of 34,614,986 and carry that out by itemizing all other amounts not therein included to arrive at the total 50,540,287;

§ DPI will make sure that as requests are made to review documents by the building committee and their comments are forwarded to the responsible parties that they are answered accordingly;

§ No changes will be initiated without first going through the building committee;

§ DPI will be scheduling a time to meet with DR. Dunham to discuss the procedures and process of performing the CORI for the construction process;

§ DPI, KBA and SSBC committee member to format and/or revise the point scoring sheet for CM@Risk;;

§ Funding Agreement to be ready on February 26, 2010;

§ Sewer Permit to be advertised in the Sharon Advocate, Brockton Enterprise and the Patriot Ledger.

The SSBC along with DPI and KBA discussed Sharon Middle School Filed Sub Bidders point Spreadsheet. Under “Management Experience” (1a.) Business Owners 5; (1b.) Staff 6; (1c.) Similar Project Experience 25; (1d.) Terminations 4 (1e.) Legal 3; (1f.) Safety 5 and (1g.) MBW/WBE 2.

MOTION: That the Sharon Standing Committee accept the distribution of points in Part C (Criteria For Prequalification) in the RFQ as follows: Under “Management Experience” (1a.) Business Owners 5; (1b.) Staff 6; (1c.) Similar Project Experience 25; (1d.) Terminations 4 (1e.) Legal 3; (1f.) Safety 5 and (1g.) MBW/WBE 2. (Wolk/Smith) – unanimous

Also discussed was if 1g. cannot be used (MBE/WBE: Provide documentation from SOWWBA indicating that the Subcontractor is a certified MBE or WBE firm-2 points), could these 2 points go to Staff.

MOTION: If 1g. cannot be used (MBE/WBE: Provide documentation from SOWWBA indicating that the Subcontractor is a certified MBE or WBE firm-2 points), could these 2 points go to Staff. VOTED: 9-2-0

Member Joel Wolk recused himself from the meeting at 9:04 p.m.

The Committee discussed the procedures for CM@Risk interviews to be held on February 24 and 25, 2010. The following Sharon Middle School CM@Risk interviews on February 24, 2010 will be Bacon Construction Company, Inc.; Consigli Construction Co., Inc.; CTA Construction Company and on February 25, 2010 will be Gilbane Building Company; Suffolk Construction Company and Turner Construction Company.

Following the last interview the Selection sub-committee, consisting of Gordon Gladstone, Rick Rice, Mike McKeon and Richard Marks, will go into deliberation in choosing the CM@Risk.

MOTION: To adjourn the meeting at 9:50 p.m. (Tuck/Clay) unanimous

Submitted:

Linda Morse – Recording Secretary

___________________ _______________

Signature of Chair Date of Acceptance