Sharon Standing Building Committee

          Meeting Minutes

           April 13, 2010

Members Present:     Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Fred Clay, Colleen Tuck, Bill Croteau, Rick Rice, Steve Smith, Roger Thibault and Glenn Allen

Members not Present:  Rich Slater and Joel Wolk

Others Present:          David Morais - KBA Architects

                                    Richard Marks, Joseph Sullivan, Robert White - Daedalus Projects Inc.

            Michael Dupuis and Todd McCabe - Consigli Construction Co.

            Ken Wertz, Director of School Dept. of Maintenance and Operations

The meeting of the Sharon Standing Building Committee was held at 6:30 p.m. in the Conference Room at the Community Center.

The meeting of the Sharon Standing Building Committee was called to order at 6:32 p.m. in the Conference Room at the Community Center.

1.         Administration

Approval of Minutes

MOTION:  To approve the meeting Sharon Standing Building Committee Regular Session minutes March 31, 2010 (Rice/Clay) - unanimous – Benjamin and Tuck abstained

MOTION:  To approve the meeting Sharon Standing Building Committee Subcommittee Committee for the Construction Manager at Risk Regular Session minutes March 31, 2010 (Rice/Gladstone) - unanimous

Future Meetings: Tuesdays April 27 May 11 and 25, 2010

Invoices

MOTION: approve the invoice from Daedalus Projects Incorporated dated March 31, 2010, Invoice #3199-100324 for $10,000.00 (Clay/Rice) – unanimous

MOTION: approve the invoice from Kaestle Boos Associates, Inc., dated March 30, 2010, Invoice #11 for $242,095.00 (Clay/Rice) – unanimous

MOTION: approve Travel reimbursement for dates Oct.19; Nov. 2; Dec. 22, 2009 and Apr. 6, 2010 from Chair Gladstone in the amount of $38.80 for attendance at MSBA meetings.  (Tuck/Smith) –unanimous

MOTION: approve the invoice from GateHouse Media dated February 28, 2010, Invoice #CN12188189 for $75.90 for Legal ad.  (Tuck/Smith) –unanimous

2.         Sharon Middle School Project Updates

Bob White gave the following update:

· Re the PFA status, MSBA has all certified documents in hand.  Waiting for MSBA to sign.  Richard Marks to get in touch with Paul Fowkes to get PFA signed as soon as possible;

· Consigli contract still being reviewed;

· The Trade subcontractor pre-qual meeting was held on Friday, April 9, 2010;

· The MSBA informational update meeting was held on Tuesday, April 6, 2010;

· 60% CD cost estimate – Chair Gladstone has requested DPI to have the spreadsheet prepared in a more understandable manner;

· Construction team to meet to revisit cost saving options

· Following up with Dr. Dunham re CORI check;

· Structural peer review in process;

· Move management RFP being prepared by DPI;

· Commissioning agent to be awarded by MSBA next week;

· Tentative date for ground breaking ceremony for the Middle School Project is May 7, 2010.  DPI to coordinate with Dr, Dunham and MSBA;

· DPI reviewed with Consigli Insurance levels – What are the required insurance level for the subcontractor submittal for pre-qualification;

· DPI to send MSBA Trade format and unit format sent to them;

· ZBA wants independent review of drainage calculations proposals from Conservation Commission and Health Department;

· Letter to Dr. Dunham and letter from Dr. Dunham to SSBC with proprietary items requested;

· DPI to get in touch with Town Administrator, Benjamin E. Puritz, re “ERUV”;

· DPI to verify school’s alarm company/lift station requirement with GGD;

· DPI to present testing proposal with budget vs. bids.

Todd McCabe of Consigli Construction Co. gave the following weekly preconstruction status report :

Mr. McCabe presented to the SSBC the 60% Construction Document Estimate Package for the planned renovation and addition to the Sharon Middle School Project.  The costs included in the estimate were derived from Consigli’s database of similar completed projects and historic self-performance cost units.  Select subcontractors were contacted for pricing estimates in several of the non trade and trade categories.  In addition, Consigli contracted with The Logan Company to perform independent Mechanical, Fire Protection, Electrical and Plumbing estimates.  Consigli also met with the DPI and KBA teams to reconcile individual estimates.

Consigli also provides graphic views from their On Screen Takeoff software, which depicts quantities and assumptions made during the estimating process.  Some of the estimating allowances and assumptions are contingencies, subcontractor default insurance (SDI), escalation, logistics and scheduling/phasing.

David Morais of KBA Architects gave the following Architect’s Report:

· Early Release (Phase I) package for Site, Steel, Concrete, Hazmat Abatement and the Force Main was released to the CM on April 5, 2010;

· On April 9, 2010 KBA met with Dr. Dunham, Kevin O’Rourke, DPI and Consigli (via phone) to discuss the latest phasing scheme;

· The Subcontractor Pre-Qualification Committee held its first meeting on April 9, 2010 with another meeting scheduled for April 16, 2010;

· April 12, 2010 KBA and DPI met to reconcile the 60% estimate and once the estimate is reconciled the 60% set will be submitted to MSBA;

· On Tuesday, April 13, 2010, KBA conducted the fourth Fire Protection, Plumbing, Electrical, Security and Technology coordination meeting at their Foxborough office;

· The ZBA hearing is scheduled for April 14, 2010 at 6:00 p.m.;

· On April 15, 2010, the second acoustical coordination meeting will be held at KBA’s Foxborough office;

· The MSBA 90% Construction Document submissions are scheduled for April 15, 2010.  The documents will then go to the estimators for their final estimates and submitted to MSBA once reconciled.  These documents will also be distributed to the Town building officials for their review and approval;

· The Construction Documents (Phase II) are scheduled to go out to bid the first week of May 2010;

· Also discussed were the Site plans being reviewed the Professional Services Corporation, PC (PSC) for the site drainage as requested by the ZBA.  The proposal is for $8,400.

MOTION:  Move to either reimburse the Conservation Commission or pay directly to Professional Services Corporation, PC (PSC) not to exceed $8,400 depending upon the scope. (Smith/Rice) unanimous

MOTION:  To adjourn the meeting at 8:47 p.m.  (Rice/Smith) unanimous

Submitted:

Linda Morse – Recording Secretary

__________________________________                            ___________________

Signature of Chair                                                                   Date of Acceptance