Sharon Standing Building Committee
Meeting Minutes
June 7, 2011
Members Present: Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Joel Wolk, Fred
Clay, RogerThibault, Steve Smith, Colleen Tuck and Glenn Allen
Members Not Present: Rick Rice, Bill Croteau and Rich Slater
Others Present: Joe Sullivan - Daedalus Projects Inc.
Michael Dupuis - Consigli Construction Co.
Mike McKeon, David Morais - KBA
Mr. Farmer, Assistant Superintendent and Ken Wertz - Schools
The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. at the Community Center Conference Room.
1. Administration
Approval of Minutes
The Sharon Standing Building Committee Regular Session minutes of May 10, 2011 and May 24, 2011
MOTION: To approve the minutes of the Sharon Standing Building Committee meeting of May 10, 2011 (Smith/Wolk) – unanimous - Abstentions by Tuck and Benjamin
MOTION: To approve the minutes of the Sharon Standing Building Committee meeting of May 24, 2011 (Smith/Wolk) – unanimous - Abstentions by Tuck and Smith
Future Meetings: Tuesdays, June 21, 2011 Consigli Trailer at 6:30 p.m.
Tuesdays - July 5 and 19, 2011 – August 2, 16 and 30, 2011 – Community Center Conference Room at 6:30 p.m.
2. Sharon Middle School Project Updates
The following reports were received and are attached as part of these minutes:
KBA – Attached report given by David Morais
Discussed was the following:
Additional Bleacher Seating in the Gymnasium
School Administration has requested the need for increased seating capacity in the renovated Middle School gymnasium.
· Should be viewed as educational purposes;
· Three alternates were discussed: Alternate #1 is to increase the seating capacity from 232 to 300 seats in order to fit a grade level in the gym - $13,990;
Alternate #2 investigated the cost to increase the seating capacity to 450 in order to maximize bleacher area along the south wall - $26,697; and Alternate #3 in the proposed cost to increase the seating count to 600 which would fit two entire grade levels on the bleachers ($56,457) – Already own $17,000
MOTION: Move that we increase number of seats in gymnasium to 600. (Wolk/Allen) – unanimous
Glycol Replacement
A change request was submitted for the design team’s review to replace the existing glycol-water medium within the Middle School’s heating system due to its unforeseen deteriorated condition. The existing glycol has been removed and disposed of. A proposal from E. Amanti & Sons of $28,739 for the replacement of the glycol.
MOTION: Move to approve Change Order to replace glycol for the amount not to exceed $28,739. (Wolk/Smith) - unanimous
Overall Furniture Budget
A summary of the overall furniture budget for both School and Administration was discussed.
MOTION: Move to approve Purchase Order Numbers 1166601 through 1166008 all be approved in the aggregate amounts of $871,907.52 (Middle School & Early Childhood Center) and $34,616.85 (Central Administration) (Wolk/Allen) - unanimous
Paint Color Modification to the District Administration
At the May 10, 2011 SSBC meeting, it was voted in favor to change the paint color in the District Administration not to exceed $7,500. As a result only seven (7) offices and the large conference room were chosen to be repainted reducing the proposed cost to about $5,865 with markups.
Consigli – Report (attached) given by Mike Dupuis
Daedalus –Report (attached) given by Joe Sullivan
Furniture and Equipment delivery dates all on schedule for the end of June.
Invoices for the Sharon Middle School
MOTION: to approve the following invoices:
1. Daedalus #110523 dated 5.31.2011 for $32,000
2. Daedalus #110531 dated 5.20.2011 (Universal Environment
Consultants) for $2,085
The above invoices were approved (Tuck/Wolk) – unanimous
Chair Gladstone informed the SSBC that MSBA has revised the 3011 form which affects the contingencies. He will talk to Bob White as to how we are going to present the cost report with this new form.
In re MSBA reimbursement, Bob White would need another recommendation other than from Mass. Eye and Ear and Children’s Hospital in Waltham.
A letter is needed from the School Committee to MSBA re carpeting to support MSBA carpeting reimbursement. Glenn Allen will check on letter.
3. High School Roof
Joe Sullivan reported that there are weekly meetings re the High School roof.
All is on schedule with Titan.
Invoices
MOTION: to approve the following invoices:
1. Baker/Wohl #110207 dated 5.23.2011 for $2,259.22
2. Daedalus #110524 dated 5.31.2011 for $4,400 (OPM services)
The above invoices were approved (Clay/Smith) – unanimous
4. Community Center
Since there was not a quorum at the May 10, 2011 SSBC meeting a motion could not be made re the revisions for the roof of the Community Center until the next meeting.
MOTION: To authorize the Chair or Vice Chair to either enter into a contract with Air Temperature Systems, Inc. or to authorize the DPW to either enter into a contract with Air Temperature Systems, Inc. for the revisions for the roof of the Community Center. (Wolk/Smith) - Abstention by Allen
MOTION: To adjourn the meeting at 8:00 p.m. (Wolk/Smith) - unanimous
Next Meeting: Tuesday, June 21, 2011 – Consigli Trailer at 6:30 p.m.
Submitted:
Linda V. Morse, Secretary
Sharon Standing Building Committee
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Signature of Chair Date of Acceptance