Sharon Standing Building Committee                

                                      Meeting Minutes

December 20, 2011

Members Present:    Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Colleen Tuck, Rich Slater, Fred Clay and Roger Thibault

Members Not Present: Bill Croteau, Joel Wolk, Steve Smith, Rick Rice and Glenn Allen

Others Present: Bob White - Daedalus Projects Inc.

                              Michael Dupuis - Consigli Construction Co.

                              Mike McKeon and David Morais – KBA

Director of School Dept. of Maintenance and Operations – Ken Wertz

The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. at the Community Center Conference Room

1.         Administration

Approval of Minutes

The Sharon Standing Building Committee Regular Session minutes of December 6, 2011

MOTION:  To approve the minutes of the Sharon Standing Building Committee meeting of December 6, 2011 (Slater/Tuck) – unanimous

Future Meetings:

Tuesdays: January 3 – 17 – 31, 2012 – Community Center Conference Room at 6:30 p.m.

2.         Sharon Middle School Project Updates

The following reports were received and are attached as part of these minutes:

KBA – Attached report given by Dave Morais

            The following items were discussed:

· Cafeteria Acoustics:  Ongoing discussion re recommendations from the acoustical engineer for increasing the sound absorption of the cafeteria.

The following options or combination were discussed by the SSBC:

Option A – Increasing the size of the existing opening in the clouds by 3’-4” x the width of the opening, in order to expose more of the sound absorption ceiling area to sources of sound.

Option B – Addition of approximately 168 sq. ft. of sound absorption treatment to the underside of a portion of the gypsum cloud.

Option C – Replacement of existing ceiling tile with lay-in panels with higher absorption rating (replace the 0.70 NRC ceiling tile with a tile with a l.00 NRC rating).

Option D – Install additional 300 – 400 sq. ft. of acoustical wall panels on the North, East and West elevations which would slightly aid with the reduction of wall sound reflection.

Option E (New) – After further review of the as built condition of the equipment installed in the cloud with Consigli it was determined that it wouldn’t be as difficult as originally anticipated to increase the size of the opening in the cloud further in order increase the natural light exposure from the skylight and eliminate the need for Option A & B.  Option C will be reevaluated after option E has been completed.

MOTION:   To approve to adopt Option E not to exceed $12,000.  (Tuck/Thilbault)  - Slater opposed

Consigli – Report (attached) given by Mike Dupuis

Mike Dupuis reported that the Middle School project is on schedule.

Daedalus – Bob White

The next “Change Order Sub-Committee Meeting #10 is scheduled for Thursday,

January 12, 2012 at 7:00 a.m. at the Sharon Middle School Consigli site office.

Invoices:  Middle School

1. Daedalus (Briggs) #111231 for $676

2. Contrax #72373-F for $4,005

3. Eagle Leasing #R1382276 for $100

4. Robert H. Lord Co. #27240EA for $3,300

Robert H. Lord Co. #27240F for $20,391.07

Robert H. Lord Co. #27240A for $84,533.01

5. School Specialty #308101035357 for $16,375.25

School Specialty #208106789510 for $2,170.44

6. Verizon #617LAA1761111 for $9,486.43

7. Fisher-Scientific 8 invoices total: $29,736

The above invoices were approved (Tuck/Slater) – unanimous

Chair has asked Bob White to determine whether a release of surety is required for partial releases of retainage?

Proposed SSBC Annual Report - Chair Gladstone will revise the copy of the Sharon Standing Building Committee Annual Report for inclusion in the 2011 annual report.

Chair Gladstone has asked that the SSBC read over the Contingency Change Request in regard to premium time for the summer of 2011 submitted by Consigli amounting to $158,603.  In the summary Consigli justifies use of the contingency for the overtime.  This will be discussed at the next SSBC meeting.

A memo from Superintendent of Schools, Timothy J. Farmer (attached) dated December 18, 2011 on regard to change order requests re the Middle School was discussed by the SSBC and will be subsequently evaluated.

High School Roof – It is estimated that Town will be paying about $900,000 less for the High School Roof than we had represented to Town Meeting.

MOTION:  To adjourn the meeting at 8:00 p.m. (Rice/Smith) - unanimous

Next Meeting:  Tuesday, January 3, 2012 – C.C. Conference Room at 6:30 p.m.

Submitted:

Linda V. Morse, Secretary

Sharon Standing Building Committee

__________________________________                            __________________

Signature of Chair                                                                     Date of Acceptance