Sharon Standing Building Committee
Meeting Minutes
March 15, 2011
Members Present: Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Joel Wolk , Colleen Tuck, Steve Smith, Bill Croteau, Rick Rice, Fred Clay, Rich Slater, Roger Thibault and Glenn Allen
Others Present: Joe Sullivan and Bob White - Daedalus Projects Inc.
Mike McKeon and David Morais - KBA Architects
Michael Dupuis and Todd McCabe - Consigli Construction Co.
Ahmed Idris – Baker-Wohl Architects
Dr. Dunham, Principal O’Rourke
Ken Wertz - School
The meeting of the Sharon Standing Building Committee was called to order at 6:43 p.m. at the DPI Construction Trailer, 75 Mountain Street.
1. Administration
Approval of Minutes
MOTION: To approve the meeting Sharon Standing Building Committee minutes of March 1, 2011 (Tuck/Rice) unanimous – Thibault abstained as he was not present at the meeting
Future Meetings: Tuesdays, March 22, 29 and April 12 and 26, 2011
Invoices:
MOTION: to approve the following invoices:
Consigli #9 for $1,228,508.59
Daedalus #110218 for $32,000
Kaestle Boos Associates #22 for $28,158.83
Eagle Leasing #’s R1308321 for $100 and R1315157 for $100
Envirotest Laboratory #47688 for $500
The above invoices were approved (Rice/Tuck) – unanimous
2. Sharon Middle School Project
The following reports were received and are attached as part of these minutes:
KBA – Mike McKeon
Discussed was the following:
Carpet or lack of in the pit of the auditorium. The SSBC took a look at the area in question re carpet or lack of in the pit of the auditorium.
MOTION: To authorize the Owner’s Project Manager to have the Construction Manager (CM) to go forward with carpeting of orchestra pit at the auditorium. (Wolk/Slater) – unanimous
Preferred finish for the columns in the auditorium lobby was discussed. The SSBC and the School Department reviewed KBA’s Auditorium entry design options, including relative costs and maintenance considerations, and that the SSBC would accept the School Department’s option selection (which was Option 5, having wood trim).
Consigli – Mike Dupuis (report attached)
Discussed was the following:
· School administration needs to let Consigli know what to do with modulars;
· Owner approval letter;
· Bleachers in gym.
Daedalus: - Bob White (report attached)
Discussed was the following:
· Cost Report (attached)
· The contract for Project Management Services (Amendment 3) in the amount of $112,300 was reviewed by committee;
MOTION: To approve the Contract for Project Management Services – Amendment No. 3 (Daedalus Projects, Incorporated) in the amount of $112,300 as aggregate for entire project for DPI. (Wolk/Tuck) – unanimous
3. High School Roof
Bob White (DPI) OPM for the High School Green Roof Repair Project reported to the SSBC the following:
· Progress Report (attached)
· DPI has submitted an OPM contract and feel proposal in the amount of $80,000 for the H.S. roof project for approval at SSBC March 15, 2011 meeting;
· A list of designer activities have been sent to MSBA;
· The Designer (Baker/Wohl) has participated in the pre-design meeting and has conducted extensive roof inspections, interior water damage assessment inspections, test cuts, MAZMAT testing and research of existing plans/spec for the building;
· Attachment “B” of the Contract was discussed; (attached)
· Project Schedule: The GC Bids are due on April 25, 2011.
The following motions were made:
MOTION: To authorize the Chair or Vice-Chair to enter into contract with Baker/Wohl Architects not to exceed $120,000 and for Daedalus Projects not to exceed $30,000 for services by both through contract bidding and award. (Allen/Wolk) - unanimous
MOTION: To authorize the Chair or Vice-Chair to enter into an amendment with Bohl/Wohl Architects in the amount of $80,000 and Daedalus Projects for $50,000 for additional services by both of contract administration and closeout pending approval and funding by the Town of Sharon. (Allen/Wolk) - unanimous
MOTION: To authorize the Chair or Vice-Chair to issue a notice to proceed to Bohl/Wohl Architects and Daedalus Projects to go forward based on prior Contract authorization for services by both through contract bidding and award. (Allen/Wolk) - unanimous
Ahmed Idris – Baker-Wohl Architects – introduced himself to the SSBC and talked about the company’s experience, staffing and time commitment to the High School roof project. Other staff members are C. Daniel Bass, Jeremy Tobin, Taulant Miloshi and Neha Arora.
Next Meeting: March 22, 2011 – Community Center Conference Room at 6:30 p.m.
MOTION: To adjourn the meeting at 8:15 p.m. (Wolk/Slater) - unanimous
Submitted:
Linda V. Morse, Secretary
Sharon Standing Building Committee
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Signature of Chair Date of Acceptance