Sharon Standing Building Committee
Meeting Minutes
May 10, 2011
Members Present: Chair Gladstone, Joel Wolk, Fred Clay, Roger Thibault, Steve Smith and
Glenn Allen
Members Not Present: Rick Rice, Colleen Tuck, Deb Benjamin, Bill Croteau and Rich Slater
Others Present: Bob White, Joe Sullivan - Daedalus Projects Inc.
Michael Dupuis - Consigli Construction Co.
Mike McKeon, David Morais - KBA
Dr. Dunham, Mr. Farmer, Mr. O’Rourke
School Committee members: Amy Steinberg and Steve Kaplan
The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. at the Community Center Conference Room.
1. Administration
Approval of Minutes
The Sharon Standing Building Committee Regular Session minutes of April 28, 2011
deferred until the next meeting on May 24, 2011
Future Meetings: Tuesdays, May 24, 2011 and June 7 and 21, 2011 at the Community Center Conference Room
2. Sharon Middle School Project Updates
The following reports were received and are attached as part of these minutes:
KBA – Attached report given by Mike McKeon
Discussed was the following:
Provide Acoustical Carpet in lieu of VCT
Dave Morais presented the following on carpeting:
· Proposed Change Request $72,863;
· Of the $72,863 the Early Childhood Center carpet request is equal to approximately $9,644 for 1,776 sqft.;
· The remaining $63,219 is for 15 classrooms (11,643sqft) in the Middle School (5 out of 12 classrooms in each grade level) for students with Cochlear implants.
Dr. Dunham presented to the SSBC a diagram of the classrooms to be carpeted. The carpets would come out of FF&E, and hopefully the carpeting will be reimbursable under MSBA.
MOTION: Move to accept to provide carpet going over existing VCT. (Smith/Wolk) – unanimous
Mr. O’Rourke has chosen rooms in each team area to be designated for kids to be assigned and is requesting carpet in these areas around the building. We have one child in each grade (6, 7, and 8) that requires acoustical treatments.
Being unable to make tonight’s meeting, member Rick Rice sent a memo to the SSBC with the following comments:
· Since this is a MACHP’s project and there is a classroom acoustic component to the CHP’s scorecard, I presume that all construction related classroom acoustic issues (save for the carpeting) have been addressed in the bid documents;
· Kids with asthma could be affected (by carpet fibers) by the indoor air quality;
· If VCT has to be removed (which was installed a few years back, the Town received retro reimbursement from MSBA) likely carpet change will not be reimbursed by MSBA.
I am hesitant to recommend this change.
In re MSBA reimbursement, Bob White, would need another recommendation other than from Mass. Eye and Ear and Children’s Hospital in Waltham.
A letter is needed from the School Committee to MSBA re carpeting for reimbursement.
MOTION: Move to approve specified carpeting for the 15 classrooms as selected by the Middle School for the purpose of acoustical treatment.
(Wolk/Smith) – unanimous
Site Sign
Mr. O’Rourke and Mr. Farmer have approved the site sign design (attached to these minutes).
The consensus of the Standing Building Committee of the site sign design is unanimous.
Glazed CMU with Zolatone
Discussed email re Glazed CMU with Zolatone. Chair Gladstone said that the hallway behind the auditorium has glazed block and cinder block and that additional work be done to make it appear as a uniformed surface rather than an increase of different surfaces. One of the recommendations is the use of a zolatone product. Ken Wertz has talked to his contemporaries who have had bad experiences with zolatone and it was determined that the failures were from lack of proper preparation of the product. The
question is “should we go through with this zolatone?” KBA to look into the cost re zolatone.
Change Order Requests
Chair Gladstone reported that at its May 2, 2011 Change Order meeting 85 change requests were discussed and many are under the $5,000 permissible level. Bob White reported that as a result of the Change Order Committee reviewing and reconciling the “long list” of owner requested changes with the School Department and after reviewing pricing from the CM@Risk, there are several items that need SSBC approval as they exceed $5,000 approval limit for the OPM/Designer.
MOTION: Move to authorize to go forward pending further review and approval by the Architect, OPM and SSBC Chair at a cost not to exceed $7,500 re CR#132 Revise casework/plumbing in Applied Science. (Wolk/Smith) VOTED: 5-1-0
MOTION: Move to authorize to go forward pending further review and approval by the Architect, OPM and SSBC Chair at a cost not to exceed $8,800 re CR#128 Revise Art Room layout, casework, MB’s and TB’s. (Wolk/Smith) VOTED: 5-1-0
Administration Offices – Paint Colors
Tim Farmer made the following comments:
· Request the SSBC to reconsider changing the café ole color to a lighter shade;
· Darker color is unacceptable;
· Colors on color boards were not labeled;
· Unclear as to what the final color choices would be;
· Dr. Dunham explained the misunderstanding of colors on her part.
MOTION: To proceed with change to repaint the walls in the Central Administration offices in accordance with the request of the Superintendent of Schools for a price not to exceed $7,000. (Wolk/Smith) VOTED: 5-1-0
Consigli – Report (attached) given by Mike Dupuis
Daedalus –Report (attached) given by Bob White
Distributed the following (attached):
· Updated Cost Report
· Change Order Log
Invoices for the Sharon Middle School
MOTION: to approve the following invoice:
1. Consigli #11 dated 5.5.11 for $1,209,902.66
2. Daedalus #110317 dated 4.30.11 for $32,000
3. KBA #25 dated 4.26.11 for $28,120
The above invoices were approved (Clay/Smith) – unanimous
Moving Costs
The School request that the moving costs (estimated at $33,000+) be paid for by the project. This is a non-reimbursable under MSBA. The Chair said the budget can and should absorb the moving cost.
MOTION: That the cost of teachers and faculty move be absorbed with the cost of the project. (Wolk/Smith) - unanimous
3. High School Roof
There will be a preconstruction meeting at the High School of May 11, 2011.
Invoices
MOTION: to approve the following invoices:
1. Daedalus #110423 dated 4.30.11 for $23,500
2. Baker/Wohl #110206 dated 4.29.11 for $323.82
3. Baker/Wahl #110205 dated 4.28.11 for $8,000
4. Costello 5.4.00 dated May 4, 2011 for $595
The above invoices were approved (Wolk/Allen) – unanimous
4. Community Center
Peter O’Cain, Town Engineer, has met with various people in re to come to a resolution in the issue of the heat in the Community Center ballroom.
Chair Gladstone gave a brief summary of the problem. There are two RTU’s on the roof and in order to change over from heating to cooling, it requires recharging or discharging each time they turn it over. The cost is about $1,800 each time. The units are designed by Addison which now has gone into bankruptcy and now is under new management and they claim no responsibility for the existing units. We allowed Peter O’Cain to contact STV to do an evaluation of the units on the roof. STV engaged Mechanical Systems, Inc. as their subcontractor. They came back with certain recommendations. Mechanical Systems, Inc. went to the manufacturer and the manufacturer (Addison) prepared a set of plans and recommendations for changes. The manufacturer will not guarantee the units.
Mr. O’Cain obtained three bids for the project:
1. R.P. O’Connell, Inc. $11,400
2. Mechanical Systems, Inc. $11,800
3. Air Temperature Systems, Inc. $5,208
MOTION: to accept the proposal by Air Temperature Systems, Inc. at a cost of $5,208.
Since there is not a quorum, this motion will be approved at the next SSBC meeting.
Chair Gladstone suggests that Mr. O’Cain go forward with contacting Air Temperature Systems, Inc.
Next Meeting: Tuesday, May 24, 2011 – Community Center Conference Room at 6:30 p.m.
MOTION: To adjourn the meeting at 8:30 p.m. (Wolk/Clay) - unanimous
Submitted:
Linda V. Morse, Secretary
Sharon Standing Building Committee
__________________________________ __________________
Signature of Chair Date of Acceptance