Sharon Standing Building Committee                    

Meeting Minutes

May 24, 2011

 

Members Present:         Chair Gordon Gladstone, Vice Chair Deb Benjamin, Rick Rice,

Fred Clay. Roger Thibeault, Rich Slater, Joel Wolk and Glenn Allen

 

Members Not Present:    Steve Smith, Colleen Tuck and Bill Crouteau

 

Others Present: Bob White – Daedalus Projects

                                    Mike McKeon and David Morais – Kaestle Boos Associates

                                    Mike Dupuis – Consigli Construction Co.

                                    Ken Wertz – Sharon School Department

 

The meeting of the Sharon Standing Building Committee was called to order at 6:35 PM at the Sharon Community Center conference room

 

1                    Administration

Approval of Minutes

 

MOTION: To approve the minutes of the Sharon Standing Building Committee meeting of April 28, 2011 (Benjamin/Slater) – unanimous.  Abstentions by Wolk, Thibeault, Benjamin and Slater.

 

2                    Sharon Middle School Project Updates

 

The following reports were received and are attached as part of these minutes:

 

Consigli – Mike Dupuis

 

·        Report attached including approved Proposed Change Order No. 5 and Approval No. 3 for CM Contingency expenditures

 

KBA – Mike McKeon and Dave Morais

 

·        Glycol Replacement – the existing glycol in the heating system is worn out and corrosive and should be replaced.  The capacity of the system is about 3,500 gallons.  This was noted in September 2010 but the proposed costs were not available until recently.  Project team to assemble all documentation for review by the SSBC prior to the next meeting on June 7th.

·        Additional seating capacities in gym – bleachers in the gym were designed to hold 300 but the current capacity is only 230.  Preliminary pricing provided to increase capacity to 300, increase capacity to 350 or add a separate bleacher section of 150. A formal request from the Superintendent of Schools is required to increase the capacity above 300.  Bob White noted that the MSBA is unlikely to provide reimbursement for the additional seating.  Project team to assemble all documentation for review by the SSBC prior to the next meeting on June 7th.

·        Report included summary of the FF&E bid results and recommendations for award.  All FF&E purchase orders will require SSBC approval prior to execution.

 

Daedalus – Bob White

 

·        Consigli Construction Change Order No. 5 – the SSBC Change Order Subcommittee, at it’s meeting on May 11th, reviewed all the components of Change Order No. 5 and found them to be reasonable and acceptable. 

·        MOTION – The Chairman or Vice Chairman is authorized to execute Consigli Construction Change Order No. 5 for the amount of $48,191 contingent on the written acceptance of Consigli Construction of this amount. (Wolk/Clay) unanimous

·        Consigli Construction CM Contingency Approval No. 3 – the SSBC Change Order Subcommittee, at it’s meeting on May 11th, reviewed proposed expenditures of the CM Contingency and found them to be reasonable and allowable under the CM contract.

·        MOTION – Consigli Construction is authorized to include CM Contingency Approval No. 3 for $84,463 as an approved cost for payment in a periodic application for payment. (Wolk/Clay) unanimous.

·        Invoices – MOTION: to approve the following invoices (Rice/Slater) unanimous

o       Eagle Leasing for $400

o       Sterling Movers for $2,125

 

                  3. Sharon High School Roof Repair

 

·        GC Contract – under review by Town Counsel

·        Construction – first progress meeting held during week of May 16th.  Submittals are in progress.  Materials may be on site by end of week of May 23rd.  Building permit application in progress. New requirements from the State Plumbing Board under review for project impact.

·        MSBA – project to be on agenda for approval at June 8th meeting.

·        Designer Amendment for Added Services – Designer contract requires amendment to include all services as the project was approved by Town Meeting.

o       MOTION – Authorize the Chairman or Vice Chairman to execute Amendment No. 1 to Baker-Wohl Architects the previously agreed on amount of $80,000. (Rice/Slater)  unanimous

·        OPM Amendment for Added Services – OPM contract requires amendment to include all services based on approval of project by Town Meeting.

o       MOTION - Authorize the Chairman or Vice Chairman to execute Amendment No. 1 to Daedaus Projects the previously agreed no amount of $50,000. (Rice/Allen)  unanimous

·        Invoices – MOTION: to approve the following invoice (Slater/Benjamin) unanimous

o       Gelerman - $264

·        Authorization for Construction Change Approval – MOTION: for the High School Roof project, the Architect and the Owner’s Project Manager are authorized, in concert, to approve field changes not to exceed $5,000 each (Wolk/Benjamin) unanimous.

 

Next meeting: Tuesday, June 7, 2011 – Community Center Conference Room at 6:30 PM

 

MOTION: To adjourn the meeting at 8:00 PM unanimous

 

Submitted:

Joel Wolk - Member

Sharon Standing Building Committee

 

 

__________________________________                            __________________

Signature of Chair                                                                     Date of Acceptance