Sharon Standing Building Committee Meeting Minutes
January 17, 2012
Members Present: Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Fred Clay, Steve Smith, Joel Wolk, Roger Thibault, Bill Croteau, Rich Slater and Glenn Allen
Members not Present: Rick Rice and Colleen Tuck
Others Present: David Morais - KBA Architects
Bob White - Daedalus Projects Inc.
Michael Dupuis - Consigli Construction Co.
The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. in the Conference Room at the Community Center.
1. Administration
Approval of Minutes
MOTION: To approve the meeting Sharon Standing Building Committee minutes of January 3, 2012 (Wolk/Smith) - unanimous – Abstention: Bill Croteau
Future Meetings: Tuesdays, January 31, 2012 and February 14 and 28, 2012
2. Sharon Middle School Project
Reports
The following reports were received and are attached as part of these minutes:
KBA – Attached report given by Dave Morais
· Cutting back of the cloud in the cafeteria seems to be working;
· All is on schedule and hopefully to turn over everything in February 2012.
Consigli – Report (attached) given by Mike Dupuis
· Landscaping to be completed in the Spring 2012;
· Bob White to check to seek if the modulars are surplus;
· Waiting for delivery of whiteboards.
Daedalus – Report (attached) given by Bob White
Approval of Change Order #10
Member Joel Wolk informed the SSBC that the Change Order Sub-Committee met on January 12, 2012 and found the requests for inclusion into Change Order #10 to be reasonable.
MOTION: To authorize the Chair or Vice Chair to execute Change Order #10 in the amount of $128,774 contingent on final review by DPI and KBA and signed acceptance by Consigli Construction. (Wolk/Slater) – unanimous
Approval of CM Contingency #7
Member Joel Wolk informed the SSBC that the Change Order Sub-Committee at their meeting on January 12, 2012, reviewed the items listed on CM contingency #7 and determined that they all met the CM Construction Agreement criteria for payment.
MOTION: To approve CM Contingency #7 items in the amount of $162,684.
(Wolk/Smith) – unanimous
Invoices:
1. Daedallus #111216 $62,000
2. KBA #34 $45,068
3. Consigli #19 $1,389,573.74
4. Creative Office #136929-2 $98.00
5. Daedalus (Andrew T. Johnson) #s 100635&100636 total $4,483.99
6. Ricoh/Ikon #5021967233 $8.04 (copier)
The above invoices were approved (Slater/Croteau) – unanimous
Discussion Items:
1. Application for utilities rebate
The following discussion relating to the utility rebates of $122,246 (NSTAR) at the Middle School and the issue of who should receive the rebates.
Superintendent Tim Farmer believes the rebates should go to the Schools. (attached memo from Mr. Farmer)
Chair Gladstone believes they are a reduction of construction costs – reasons being:
· SSBC authorized purchase/installation of energy efficient equipment in order to increase the reimbursement percentage from MSBA;
· Because the SSBC expended the money – the incentives should properly be viewed as a reduction of the cost of the equipment installed;
· These incentives are difference from the federal incentives cited by Mr. Farmer (see attached memo from Mr. Farmer) because they are a direct result of specific expenditures;
· Town Meeting authorized a specific Town appropriation for the operation of the schools.
SSBC will accept from the Department of Revenue (DOR) a written direction as to where the rebate money will be disseminated. This issue is still not resolved.
2. CM Request in regard to sub-contractor’s overtime
Consigli Construction in a memo dated December 6, 2011 has made a CM Contingency Request #19-063, Summer 2011 Premium Time in the amount of $158,603. Mike Dupuis feels that the sub-contractors are entitled to this money. Mr. Dupuis state in his memo that “in accordance with the contract terms, this Contingency Change Request will be funded from the construction manager’s project contingency. The discussion continues by Bob White reading from the contract “7.2 Construction Contingency – 72.1 The term Construction Contingency shall mean the line item included by the CM in the GMP and the Schedule of Values that is available to cover the net amount of any additional costs resulting from unforeseen conditions and event not evidenced at the time that the CM awards a Subcontract or the parties execute the GMP Amendment, as applicable, to the extend that such conditions or events do not result in or constitute a change in the Work. Any claim against the construction contingency shall be submitted in accordance with Article VII of the General Condition.”
Chair Gladstone stated that we have a phased construction project and any additional money should have been in the original bid when it was prepared. The Chair also asked why wasn’t this built into their bid and why is it being asked now for additional compensation for doing work that they were asked to do in the first place?
It was stated by a member of the SSBC that the use of contingency in a phased project to pay for acceleration of overtime lacking of fault and negligence by the CM and Sub is justifiable.
Chair Gladstone would like to get this issue settled for this amount will be rolled in the CM Contingency Request #8.
The consensus of the SSBC is that they understand the propriety of the request. This issue will be further discussed at the Change Order Sub-Committee Meeting #11 on January 26, 2012.
Chair Gladstone remarked that the Town has been very fortunate in the Team of DPI, KBA and Consigli in regard to the Middle School project.
MOTION: To adjourn the meeting at 8:30 p.m. (Wolk/Smith) unanimous
Submitted:
Linda V. Morse, Secretary
Sharon Standing Building Committee
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Signature of Chair Date of Acceptance