Sharon Standing Building Committee                

     Meeting Minutes

    February 14, 2012

Members Present:   Chair Gordon Gladstone, Fred Clay, Rick Rice, Rich Slater, Roger Thibault, Colleen Tuck, Joel Wolk and Glenn Allen

Members Not Present:  Bill Croteau, Steve Smith and Deb Benjamin

Others Present:    Bob White - Daedalus Projects Inc.

                               Mike Dupuis - Consigli Construction Co.

                               David Morais and Mike McKeon – KBA

                               Director of School Dept. of Maintenance and Operations - Ken Wertz 

The meeting of the Sharon Standing Building Committee was called to order at 6:30 p.m. in the Conference Room at the Community Center.

1.         Administration

Approval of Minutes

The Sharon Standing Building Committee Regular Session minutes of January 31, 2012

MOTION:  To approve the minutes of the Sharon Standing Building Committee meeting of January 31, 2012 (Clay/Tuck) – unanimous - Abstention by Roger Thibault  

Future Meetings:

Tuesdays: February 28, 2012 and March 13 and 27, 2012– Community Center Conference Room at 6:30 p.m.

2.         Sharon Middle School Project Updates

The following reports were received and are attached as part of these minutes:

KBA – Attached report given by David Morais

Discussed was the additional zolatone scope in Middle School corridors A104, D104, D1012 and the north wall of E102.  Consigli has estimated this additional scope to be $14,124.

MOTION:   To approve CM to proceed with additional zolatone scope in Middle School corridors A104, D104, D1012 and the north wall of E102 in the amount of $14,124.  (Wolk/Allen) – unanimous

Consigli – Report (attached) given by Mike Dupuis

Daedalus –Report (attached) given by Bob White

· Bob White along with Janice Greene and Sue Owens of the School Central Administration Office are working on the FF&E and how it ties out with the budget;

· Update on MSBA negotiations in regard to eligible and non-eligible costs.  Bob White recently received from MSBA a recap of ineligible costs based on propays, requisitions and invoices from inception of the project.  In going through the list it was noticed the amount of invoices for IT, i.e., warranties, service and maintenance contracts are ineligible.  MSBA also disallowed computer licenses.  In order to purchase a computer you need to have a license.  The phone system was also not eligible, although we do have a line item in the budget for it, but it still should be reimbursable.  Both the telephone system and the licenses will be appealed;

· Updated Change Order status of which Change Orders have been allowed and which ones are ineligible.  Mr. White has gone through the list and will be submitting an appeal

Invoices for the Sharon Middle School

MOTION: to approve the following invoices:

1.         Consigli $20 for $904,057.31

2.         KBA #35 for $45,068

3.         DPI $120117 for $62,000

4.         Eagle Leasing #RI394025 for $200

5.         Sterling Corporation #76825 for $493

6.         Carousel #’s 986562 and 986565 for total of $272.75

7.         A&A Industrial/Albeco Fastener #0050527-IN for $2,062.80

The above invoices were approved (Wolk/Thibault) – unanimous

Invoice for the High School Roof

MOTION: to approve the following invoice:

1.         Baker/Wohl Architects #110213 for $918.21

The above invoice was approved (Wolk/Tuck) – unanimous

Chair Gladstone received an email from Town Accountant, Cindy Doherty, asking that the SSBC approve returning to the Town the remaining balance for the Community Center roof repair of $69,087.48.

MOTION:  To approve returning to the Town the remaining balance for the Community Center remodel of $69,087.48.  (Slater/Tuck) – unanimous – Abstention by Glenn Allen

Shades for Central Administration Office.  It is the consensus of the SSBC to have the contractor put shades in the Central Administration Office.

3.         Proposed Additional General Condition Costs

Bob White discussed with the SSBC the following issues re additional ten weeks for work to be done at the Middle School and how this happened.

· Ten additional weeks at a cost of $83,000 for additional work;

· Substantial completion date of 610 days (20 months) from Notice to Proceed (NTP) and an additional 45 days to reach final completion;

· 610 days duration brings completion of Middle School to January 23, 2012 plus 45 days from that date for completion;

· Early Spring and Summer 2011 is when a new scheduled was issued;

· 20 months based on classroom counts and not programming needs – this is where the diversion came in;

· Tennis courts were to be completed in Fall of 2011 – now will be completed in Spring 2012;

· June 2011 – schedule was always to have 40 classroom – needed more classrooms for the programming, i.e., art, music computer rooms;

· Additional ten weeks affects the cost of the project due to not meeting the original schedule;

· Phasing schedule discussed extensively;

· Consigli to have a revision of the Proposed Additional General Condition Costs at Change Order meeting on February 23 at the Central Administration Conference Room.

MOTION:  To adjourn the meeting at 7:55 p.m. (Slater/Wolk) - unanimous

Next Meeting:  Tuesday, February 28, 2012 – C.C. Conference Room at 6:30 p.m.

Submitted:

Linda V. Morse, Secretary

Sharon Standing Building Committee

__________________________________                            __________________

Signature of Chair                                                                     Date of Acceptance