Sharon Standing Building Committee

Meeting Minutes

May 15, 2012

Members Present: Chair Gordon Gladstone, Vice-Chair Deb Benjamin, Colleen Tuck, Fred Clay, Joel Wolk, Steve Smith, Rick Rice and Glenn Allen

Members not Present: Rich Slater, Roger Thibault and Bill Croteau

Others Present: Bob White - Daedalus Projects Inc.

Mike Dupuis - Consigli Construction Co.

David Morais – KBA

Director of School Dept. of Maintenance and Operations - Ken Wertz

Eric Hooper, Superintendent DPW

The meeting of the Sharon Standing Building Committee was called to order by Chair Gordon Gladstone at 6:30 p.m. in the Conference Room at the Community Center.

1. Administration

Approval of Minutes

The Sharon Standing Building Committee Regular Session minutes of April 24, 2012

MOTION: To approve the Regular Session minutes of the Sharon Standing Building Committee meeting of April 24, 2012 (Wolk/Tuck) – unanimous

Future Meetings:

Tuesdays: May 29 – June 12 , 2012– Community Center Conference Room at 6:30 p.m.

2. Sharon Middle School Project Updates

The following reports were received and are attached as part of these minutes:

KBA – Attached report given by David Morais

Discussed were the following:

1. Additional Chairs and Desks. KBA has received two (2) quotes – one from Robert H. Lord and the other from Creative Office Pavillion. Additional information is needed before a decision can be made to the purchasing of the chairs and desks.

2. Science Lab Table Leg Replacement. It has been requested that the legs to the

science lab tables be replaced with legs that have casters for easier maneuverability .

of furniture within the science lab. A quote from Robert H. Lord to replace the science table legs without casters with castered legs totaling $6,168.75.

MOTION: To authorize the purchase science table with castered legs not to exceed $6,168.75. (Wolk/Tuck) - unanimous

Consigli – Report (attached) given by Mike Dupuis

Daedalus –Report given by Bob White

Change Order #14 and CM Contingency Request #11

Approval of Change Order #14

Member Joel Wolk informed the SSBC that the Change Order Sub-Committee met on April 18, 2012 and found the requests for inclusion into Change Order #14 to be reasonable.

MOTION: To authorize the Chair or Vice Chair to execute Change Order #14 in the amount of $12,119 contingent on final review by DPI and KBA and signed acceptance by Consigli Construction. (Wolk/Tuck) – unanimous

Approval of CM Contingency #11

Member Joel Wolk informed the SSBC that the Change Order Sub-Committee at their meeting on April 18, 2012, reviewed the items listed on CM contingency #11 and determined that they all met the CM Construction Agreement criteria for payment.

MOTION: To approve CM Contingency #11 items in the amount of $44,711.

(Wolk/Clay) – unanimous

Approve Substantial Completion Certificate

MOTION: To authorize the Chair or Vice Chair to sign the Substantial Completion Certificate document. (Wolk/Tuck) - unanimous

Approve DCAM Evaluation – Consigli

MOTION: To authorize the Chair or Vice Chair to sign the DCAM Evaluation for Consigli. (Wolk/Tuck) - unanimous

Approve DCAM Evaluations – Design and Construction Phase - KBA

MOTION: To authorize the Chair or Vice Chair to sign the DCAM Evaluation for the Design and Construction Phase for KBA. (Tuck/Smith) - unanimous

Bob White gave an update on MSBA closeout.

Invoices for the Sharon Middle School

MOTION: to approve the following invoices:

1. Consigli #23 for $332,954.17

2. KBA (Clarence Welti Assoc.) #38 for $770.00

3. KBA (Collaborative) #38 for $275.00

4. DPI #120417 for $31,000

5. Carolina Biological #48030219RI for $876.03

6. GYM Closet #148790-00 for $702.64

7. Varitronics #9317934031 for $1,995

8. School Furnishings, Inc. #24439A for $637.10

9. Louison, Costello, Condon #May52012 for $122.50

The above invoices were approved (Wolk/Smith) – unanimous

Distributed to the SSBC was the latest cost report and worksheet prepared by Chair Gladstone.

Chair Gladstone read an email from School Superintendent Tim Farmer. In the email Mr. Farmer is asking the SSBC if there are any available funds in re two issues: High Jump and the Track. Mr. Farmer said “We are exploring any options available for the repair of the track.”

Chair Gladstone commented as follows:

· High Jump and Track were not included in the budget;

· Not reimbursable from MSBA;

· KBA estimates the cost to repair the track around $250,000 to $300,000;

· Schools could include in a Capital Outlay request;

· Member Glenn Allen stated maybe the School should go to Town Meeting by itself;

It is the consensus of the SSBC that the track issue should not be addressed and have them put forth by the School Committee in its normal process.

Bob White to gather further information on the High Jump.

Chair Gladstone stated that he heard from a woman who has a concern about handicapped buttons for the elevators at the Community Center. Mr. Gladstone suggested that she get in touch with Superintendent Eric Hooper.

3. DPW Steel Building – Eric Hooper

Chair Gladstone begins the discussion by saying that at the May 2011 Town Meeting, it was voted that $400,000 was approved to build a prefab

Steel building in back of the DPW to house DPW trucks, equipment and to provide some storage for the Police Department and the Town Clerk’s Department. DPW put it out to bid and came in higher than the $400,000 and, in fact, exceeded the half million dollar threshold which then leads project to the SSBC.

Mr. Hooper said that two (2) quotes for pre-engineered metal building were obtained.

Bid #1: 100’ clear span x 150’ x 18’ total eave height $507,000 (DCAM certified)

Bid includes:

· Standing seam metal roof 6” vinyl faced fiberglass insulation;

· Four drive-through bays with overhead garage doors on each side;

· Two walk-through bays on building ends with 4 total pass doors;

· Each drive-through bay provides room for up to three large dump trucks and four small dump trucks;

· Walk-through bays provide room for small equipment, mower decks, dry records storage and Town Clerk voting machines.

(The Town would execute foundation excavation and provide foundation and slab materials).

Bid does not include Electric service and lighting ($15,000), Gas-fired space heaters ($15,000) and Sprinkler system ($60,000). Hooper said that DPW could do the aforementioned themselves.

Bid #2: 75’ clear span x 132’ x 18’ total eave height $392,000

Bid includes:

· Standing seam metal roof 6” vinyl faced insulation;

· Four drive-through bays with overhead garage doors on each side;

· Two walk-through bays on building ends;

· Each drive-through bay provides room for up to two large dump trucks and three small dump trucks;

· Walk-through bays provide room for small equipment only. Mower decks and other seasonal equipment, dry records storage and Town Clerk voting machines will remain in roll-off containers.

(The Town would execute foundation excavation and provide foundation and slab materials).

Bid does not include Electric service and lighting ($20,000), Gas-fired space heaters ($20,000) and Sprinkler system ($75,000). Hooper said that DPW could do the aforementioned themselves.

Comments from SSBC Members:

· Need detail scope of work – who is going to do what i.e., electrical, heat and sprinkler system;

· May have to go out and bid again (four separate bids: building, electrical, heat and sprinkler system);

· Possible four (4) separate contracts;

· Need a feasibility study;

· DPW and Selectmen have to figure out what they want in the building;

· What specifically is it that is needed in this building;

· Hire a professional once you have all the things you need in DPW steel building;

· SSBC would rather see a single General Contractor.

MOTION: To adjourn the meeting at 9:00 p.m. (Smith/Clay) - unanimous

Next Meeting: Tuesday, May 29, 2012 – C.C. Conference Room at 6:30 p.m.

Submitted:

Linda V. Morse, Secretary

Sharon Standing Building Committee

__________________________________ __________________

Signature of Chair Date of Acceptance