Sharon Standing Building Committee           

                           Meeting Minutes

               January 22, 2013

Members Present:  Chair Gordon Gladstone, Fred Clay, Steve Smith, Rick Rice and Colleen

                                  Tuck

Members not Present: Roger Thibault, Bill Croteau Rich Slater, Vice-Chair Deb Benjamin

                                       and Jeff Cruzan    

The meeting of the Sharon Standing Building Committee was called to order by Chair Gordon Gladstone at 6:30 p.m. in the Conference Room at the Community Center. 

1.         Administration

Approval of Minutes

The Sharon Standing Building Committee Regular Session minutes of January 8, 2013

MOTION:  To approve the Regular Session minutes of the Sharon Standing Building Committee meeting of January 8, 2013 (Tuck/Smith) – unanimous   Abstention: Rice

Future Meetings:  To be announced

2.         Sharon Middle School Project Updates

            Chair Gladstone informed the SSBC the Middle School “punch list” is being reviewed.

3.         Proposed DPW Steel Building

Chair Gladstone needs a clear understanding on the responsibilities of the Steel Building Project and would like to get the direction from the SSBC.  Following are some of the concerns which were discussed:

§ Town Engineer, Peter O’Cain, has asked KBA for an estimate of costs for several different items;

§ Chair Gladstone shared information on public building projects design services from the Massachusetts General Laws as follows:  1.If the “Estimated Construction Cost” is $100,000 or less or “Estimated Design Cost” less than $10,000 there is no Procurement Procedure – Recommend soliciting qualifications and prices from at least three designers.  2. If the “Estimated Construction Cost” is $100,000 or more and “Estimated Design Fee” more than $10,000 (both ECC and EDF thresholds must be met before the designer selection procedure is required.) and must go through the Procurement Procedure – Qualifications-based selection process.

§ Should an RFQ be sent out for an architect?  -  SSBC commented not going through an RFQ if all we need is $10,000 – not a problem going with KBA;

§ Performance of Peer Review – Evaluation by costs provided by vendors;

§ Discussed was M.G.L. c30-B “Procurement of Supplies and Services”;

§ Concerns of Construction Contract;

§ DPW is the proponent – SSBC responsible to sign contract and approve all invoices;

§ SSBC to determine what is needed for a budget for project.

The meeting adjourned at 7:35 p.m. (Tuck/Smith) – unanimous

Submitted:

Linda V. Morse, Secretary

Sharon Standing Building Committee

__________________________________                            __________________

Signature of Chair                                                                      Date of Acceptance

NOTE: All Standing Building Committee minutes and attachments will be available for the public to read at the Standing Building Committee office located at the Community Center upon request.