Meeting of May 18, 2009

In Attendance: Mike Bossin, Gary Bluestein, Marc Bluestein, Glenn Allen, Jay Bronstein, Jerry Saphire, Barbara Kramer, Jane Desberg, Diane Pankow

1: 7:35 Meeting called to order by Chairman Michael Bossin.

2: 7:36 Minutes —

May 12th minutes tabled for approval until next meeting.

3. 7:37 Correspondence —

Roni Thaler sent a note to Gary Bluestein copying an email response on a request for the Boy Scouts looking to make a rifle range.

Mike Bossin noted to the Committee, based on the Boy Scouts National Range Regiment regulations and requirements, that the Cub Scouts received approval last year for a rifle range from both the Sharon Selectman and Police Department.

4. 7:45 Horizon Property Update —

1. Ace Lock was selected to provide a master key for all useable/occupancy buildings and cabins on the Horizon site property as well sub-keys for each of these building and cabins. Note: Keys for unused cabins are not included.

According to Gary Bluestein action should commence in a couple of weeks.

2. Contractor was selected to have siding installed on the dining hall building. Time line is to have installation completed prior to the 2009 summer camping season for Old Colony Cub Scouts.

5. 8:00 Troup 49 Life Scout Project —

Gary Bluestein informed the Committee that Scout Alex Davis, representing Boy Scout Troup 49 of Norwood, Massachusetts, marked off the area targeted for the archery range project. Gary inspected this marked off area for safety and gave Alex approval to proceed with the project.

6. 8:15 Everwood Properties Proposal —

After last week’s Committee meeting, Mike Bossin and Gary Bluestein met with Ben Puritz asking if there is a proper protocol required to invite proposed occupant (Everwood Properties) to a Horizon Committee meeting to clarify the RFP.

It was recommended by Town Counsel that the committee compose a list of questions to clarify the RFP response.

The Committee has three options:

1. Draft questions of clarification.

2. Recommend the RFP responder to the Selectmen and list areas that need to be clarified and/or negotiated similar to the Administration Building recommendation.

3. Not recommend the RFP responder and redo the RFP for a future posting.

The committee chose to list questions for clarification.

A list was created with ‘N’ for negotiations and ‘C’ for clarification.

C	Traffic and Parking
N	Subordination
N	Escalation Clause
N	Term
C	Partial Use of Buildings
N	Maintenance
C	Improvements
N	Fertilizer
N	No Limitation
N	Waive Public Procurement
C	No Financials
C	Community Access
N	Sublet Unrestricted
N	Rental Commencement Date

Motion was made by Glenn Allen and seconded by Barbara Kramer to create a list of questions for ‘C’ (clarification) to the applicant. All present Committee members voted in favor.

1. TRAFFIC and PARKING

a. Can the applicant provide historical data for Day Camps as to the percentage of campers that use the buses and what percentage opt-out and drop-off their children?

b. What is the plan for the bus and car drop-offs at the camp and the estimated number of total vehicles that will be using the camp as a destination per 100 campers and staff daily in regard to the historical and/or estimated data. Please specify the number of parking spaces on-site needed per 100 campers.

c. Please estimate maximum capacity of campers and staff for Camp Everwood.

2. PARTIAL USE OF BUILDINGS

a. What is the potential use for House #1 and the Dormitory?

3. IMPROVEMENTS

a. For each listed improvements to buildings or grounds, please specify the scoop of the improvements, the location of improvements, commencement and completion dates.

b. List expected required site alterations.

4. FINANCIALS

a. The RFP requires financials based on your current business that will show your success; please provide financials.

5. COMMUNITY ACCESS

a. Would you please provide in greater detail Community Access i.e. trails, waterfront, etc.

7. 9:18 Old Business —

None

8. 9:19 New Business —

None

9. 9:20 Meeting Calendar —

The Committee will continue to meet on Tuesdays at 7:30 pm at the Sharon Community Center - 2^nd floor.

May 26

June 2

10: 9:25 Motion to Adjourn —

Glenn Allen motioned and Jay Bronstein seconded to adjourn the meeting. All present Committee members voted in favor.

Respectfully Submitted

Gary Bluestein

/Micki Baker